Description

We are seeking a proactive and detail-oriented Office Manager to oversee daily administrative operations for our mid-sized home building company. This individual will play a key role in supporting construction, sales, warranty, and executive teams by ensuring smooth office workflow, maintaining vendor and client communications, and handling a wide range of administrative and organizational tasks. The ideal candidate is highly organized, resourceful, and thrives in a fast-paced environment. Key Responsibilities Administrative & Office Management - Oversee the day-to-day operations of the corporate office - Maintain office supplies, equipment, and service contracts - Organize and manage digital and physical filing systems - Serve as the point of contact for general inquiries and communication with internal departments and external vendors Executive & Team Support - Provide direct administrative support to executives and department heads - Coordinate company meetings, training sessions, and events - Manage calendars, schedule appointments, and prepare meeting agendas and materials Accounting & Finance Support - Assist with processing invoices, purchase orders, and reimbursements - Coordinate with accounting on job cost coding and vendor payments - Reconcile credit card statements and support payroll/HR as needed Project Coordination - Assist in maintaining construction and sales documentation, including permits, contracts, and homeowner files - Support customer care/warranty department with follow-up documentation and scheduling - Help track project timelines, key dates, and completion milestones in collaboration with construction teams Human Resources & Compliance - Assist with onboarding of new hires and maintaining employee records - Help manage workplace policies, safety compliance, and document control - Coordinate employee communications, celebrations, and internal updates Qualifications - 3–5 years of experience in office management or administrative roles (construction or real estate industry preferred) - Excellent organizational and multitasking skills - Strong written and verbal communication abilities - Proficient in Microsoft Office Suite, Google Workspace, and basic construction/project management software (e.g., Buildertrend, Procore, or similar) - Experience with basic bookkeeping or accounting support is a plus - Ability to maintain confidentiality and handle sensitive information What We Offer - Competitive salary commensurate with experience - Health, dental, and vision insurance - Paid time off and holidays - Opportunities for growth within a dynamic and growing homebuilding company - Collaborative team environment and a positive company culture