Office Manager - Bookkeeping & Logistics (Monroe)

21519 US-2, Monroe, WA 98272, USA
Job Title: Office Manager â Bookkeeping & Logistics
Company: [Confidential] Small Custom Manufacturing Business
Location: Monroe, Washington (onsite, full time Monday - Friday)
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About Us
We are a small manufacturer serving domestic and international industrial clients. Our team values precision, accountability, and a friendly work culture. Weâre seeking a versatile Office Manager who can keep the back office running smoothly while driving continuous improvement across accounting, HR, and logistics functions.
Position Overview
Reporting to the Managing Director, the Office Manager oversees day to day business operationsâincluding full cycle bookkeeping, payroll, and global shipping coordinationâwhile providing exceptional internal customer service to our production, sales, and parts teams.
Key Responsibilities
Accounting & Finance
⢠Full AccountsâŻPayable cycle: match invoices to packing slips and enter into Sage; schedule check runs on the 5thâŻ&âŻ25th.
⢠Process bi-weekly payroll via ADP WorkforceâŻNow.
⢠Prepare monthly, quarterly, and annual financial statements for the parent company, training will be provided.
⢠File monthly excise tax reports, and quarterly L&I reports; perform bank reconciliations.
⢠Handle international banking transactions (LettersâŻofâŻCredit, CashâŻAgainstâŻDocuments).
⢠Accounts Receivable
⢠Enter equipment sales orders, issue invoices, and manage collections.
Business & HR Administration
⢠Maintain business licenses and annual Secretary of State filings.
⢠Manage onboarding, terminations, benefits, and personnel files.
⢠Coordinate on site/off site employee events.
Facilities & Contract Management
⢠Oversee vendor contracts, office and janitorial supplies, and light facilities projects.
Support Functions
⢠Provide minimal sales support and supervise parts inventory order management.
⢠Cover reception duties as needed.
Logistics Coordination
⢠Arrange domestic and international shipments of equipment via sea and air; manage documentation and compliance.
Required Qualifications
⢠5+âŻyears combined experience in office management, full cycle bookkeeping, and logistics coordination (manufacturing environment preferred).
⢠Proficiency with Sage (or similar accounting software) and ADP WorkforceâŻNow payroll.
⢠Solid knowledge of AP/AR, bank reconciliations, and state/federal reporting requirements.
⢠Familiarity with LettersâŻofâŻCredit, CAD, IncotermsÂŽ, and freight booking.
⢠Strong MSâŻOffice and Excel skills; ability to analyze data and streamline processes.
⢠Excellent organizational, multitasking, and interpersonal skills.
⢠Legal authorization to work in the United States.
Desired
⢠Associateâs or Bachelorâs degree in Accounting, Business Administration, or related field.
⢠HR certification (SHRM CP, PHR) a plus.
What We Offer
⢠Competitive salary (DOE) with annual bonus potential.
⢠100âŻ% employer paid medical/vision/dental/life for employees, generous options for dependents.
⢠401(k) Safe Harbor Enhanced Match: the employer will match $1.00 of each $1.00 you defer into the plan on the first 4% of your compensation after 6 months of employment
⢠Paid time off, holidays, flexible schedule.
⢠Casual dress, team lunches, and family friendly events.
⢠Free parking
⢠Snacks
How to Apply
Email your rĂŠsumĂŠ and a brief cover letter (optional) with desired salary range and the subject line âOffice Manager â Monroeâ. Application review begins immediately and continues until the position is filled.
We are an Equal Opportunity Employer and value diversity at all levels of the organization.
$26-30