Description

Location: Pasadena, CA (On-site) Type: Full-Time Compensation: $22–$30/hour (DOE) About Us: Access Tech Security is a Pasadena-based leader in commercial and residential security systems — with over 60 years of experience in access control, surveillance, alarm systems, and locksmith services. The Role: We’re looking for a sharp, detail-oriented professional to take ownership of our administrative operations. You’ll be the backbone of the office — handling billing, bookkeeping, licensing, insurance paperwork, and keeping the business organized. You’ll work directly with leadership and help ensure our job sites, vendors, and compliance are always in check. Key Responsibilities: Billing & Invoicing: Generate and track client invoices, follow up on unpaid bills, and coordinate with QuickBooks. Bookkeeping: Assist with expense tracking, reconcile transactions, and support monthly financial reports. Licensing & Insurance: Maintain company licenses, renewals, COIs, and insurance documentation; track expiration dates and ensure full compliance. Administrative Support: Organize internal files, manage vendor documents, assist with employee onboarding forms and jobsite paperwork. Scheduling & Coordination: Support job calendar tracking, follow up with techs and project managers on documentation or materials. Customer Service (as needed): Answer office calls, relay messages, or coordinate with clients on billing-related questions. Qualifications: 2+ years experience in office administration, preferably in construction, trades, or security service industry Strong understanding of billing, invoicing, and light bookkeeping Experience working with QuickBooks, Google Workspace (Docs, Sheets, Gmail), and shared drives Familiarity with managing licenses, insurance paperwork, and COIs Highly organized, proactive, and a strong communicator Comfortable working independently and handling sensitive business data Can support with payroll or HR onboarding What We Offer: A stable, full-time role with long-term potential A supportive work environment with a growing team Opportunity to own and improve internal systems Competitive hourly rate, based on experience To Apply: Send us your resume and a short note about your experience with billing, licensing, or running an office. We’re looking for someone who’s reliable, detail-oriented, and ready to become a key part of the Access Tech team. EMAIL: shahab@access.tech