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Administration & Office Support

Vancouver

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Location:Vancouver

Category:Administration & Office Support

REMOTE Part-time Admin Role | Make a Difference with a Supportive Team (Work from Home in Oregon)63870098083073120

REMOTE Part-time Admin Role | Make a Difference with a Supportive Team (Work from Home in Oregon)

100% Work-from-Home • Paid Training • Supportive Team We’re a healthcare staffing company with 25+ years of experience — no prior staffing or healthcare experience required, we’ll train you! Advantage Nurse Staffing is looking for a detail-oriented, positive team player to join our supportive, all-remote staff. If you’re organized, love helping people, and want to grow your skills in a supportive environment, this could be the perfect fit. WHY YOU’LL LOVE IT 100% work-from-home (we’ve always been remote) Paid training & lots of learning opportunities Warm, supportive team that sticks together Computer & work phone provided No previous staffing or healthcare experience required — we’ll train you! WHAT YOU’LL DO As part of our staffing team, you will: Match incoming client requests with available staff in our system Communicate clearly and professionally with clients, healthcare professionals, and teammates by phone, email, text, and chat Handle a variety of staffing, clerical, and administrative tasks Re-prioritize quickly as new information and updates come in Bring your positive energy and professionalism to every interaction WHAT WE’RE LOOKING FOR We’ll provide full training in staffing processes, but we do need you to bring some core skills and qualities from day one, including: Proficiency with Microsoft Office (Word, Excel, Outlook) and other essential office tools Detail-oriented mindset with a strong ability to stay organized and accurately follow through on tasks Comfort with learning and navigating online systems efficiently and accurately Strong communication skills — written, phone, and electronic (text/email/chat) A reliable work history, with a demonstrated track record of attention to detail and consistency Positive, professional presence that fosters trust and makes people feel at ease Applicants must live in one of the following areas: Multnomah, Clackamas, Washington, Yamhill, Columbia Counties, or Salem, Oregon JOB DETAILS Position: Staffing Specialist (Part-Time) Schedule: Thurs & Fri, 4–11 PM Location: Remote – Work from your Home Office (Oregon-based only) APPLY TODAY Important: Please note that we can only accept staffing applications submitted through Craigslist. Applications submitted via other methods (such as our website or email) will not be considered, as those channels are reserved for applications from healthcare professionals. We appreciate your understanding and cooperation! Please send your resume via Craigslist (cover letter is optional). Make sure your email + phone number are included — if we think you may be a good fit, we'll send you a prescreening email and follow up with a text to confirm. Join a supportive team, work from home, and grow with us in healthcare staffing! Learn more about us at: www.advantagenursestaffing.com

2098 NE Ainsworth St, Portland, OR 97211, USA

Negotiable Salary

Sales Support Coordinator (Vancouver)63831150885891121

Sales Support Coordinator (Vancouver)

Omega is the largest main line railroad crossing supplier in the United States and is known for the quality workmanship and first-class customer service. Our team is made up of five locations across the U.S., headquartered in Vancouver, WA. Please visit our website www.Omega-industries.com to familiarize yourself with our product. Job Description: • Centralized Sales Date management o Collect, organize, and maintain all sales data (pipeline, performance metrics, client information, ect.) in centralized systems (CRM, dashboards, shared reports.) o Ensure salespeople have timely, accurate, and accessible data for decision making. o Develop and maintain standardized reporting processes and KPIs for leadership and sales teams. • Bridge Inside & Outside Sales o Create alignment and shared processes between inside sales and outside sales. o Facilitate cross-team communication, ensuring that both groups share client updates, prospecting data, and strategy in real time. o Support coordinated account planning and customer engagement efforts across both functions. • Marketing & Sales Enablement o Collaborate with marketing to develop sales collateral, presentations, and targeted campaigns. o Coordinate and support new product introductions by preparing product sheets, training materials, internal rollout plans for sales teams. o Support execution of promotional campaigns, trade shows, and events. o Ensure all sales teams have up-to-date marketing and product resources. • Internal Coordination & Administrative Support o Serve as a point of contact for the sales team, ensuring alignments across inside and outside sales functions. o Coordinate calendars, meetings, training sessions, and cross-functional initiatives. o Provide operational support for order flow, pricing requests, and contract preparations. o Maintain organized libraries of sales, marketing, and competitive intelligence materials • Collaboration & Communication o Act as the first point of contact for sales-related questions, ensuring consistency in responses. o Schedule and prepare cross-development sales meetings, ensuring discussions are backed by data. o Liaise with Marketing, Operations, and Finance to ensure sales strategies are well-informed and aligned. Qualifications • Bachelor’s degree in Business Administration, Marketing, or related field (or equivalent experience) • 2+ years of experience in sales support, operations, or data management. • Strong proficiency with CRM systems (e.g., Salesforce, HubSpot) and Microsoft Excel/Google Sheets. • Excellent organizational, analytical, and problem-solving skills. • Strong communication skills with the ability to work across departments and personalities • Demonstrated ability to manage multiple priorities and deliver accurate, timely results Success In This Role Looks Like • Salespeople spend less time searching got information and more time selling • Inside and outside sales function as one seamless, collaborative unit. • Leadership has clear visibility in sales performance through consistent, reliable reporting • The company benefits from a strong, more data-informed sales culture. Benefits: • 401(k) • Dental Insurance • Health Insurance • Life Insurance • Paid Time Off • Vision Insurance Schedule • 8 Hour shift • Day Shift • Monday to Friday Work Location: In person Pay: $29+/hr DOE

9208 NE Hwy 99, Vancouver, WA 98665, USA

Accounting Specialist & Office Coordinator (Vancouver, WA)63820233502593122

Accounting Specialist & Office Coordinator (Vancouver, WA)

We are seeking a highly organized Accounting Specialist & Office Coordinator to support a real estate development client in Vancouver, WA. This role will handle bookkeeping, accounting entries, material ordering, subcontractor insurance administration, and subcontractor agreement support. This role is ideal for someone who thrives in a fast-paced construction environment, balancing financial accuracy with operational support. Key Responsibilities: Accounting (50%): Manage accounts payable and receivable, ensuring accurate and timely processing. Handle job cost tracking per project, including subcontractor invoicing, lien waivers, and client monthly Work In Progress (WIP) billing. Prepare bank reconciliations and maintain general ledger accuracy. Assist with month-end close and ensure records are ready for review by CPA. Coordinate with outside CPA on tax filings, and various reporting (quarterly, or annually). As the business scales, processing of in-house payroll as needed. Material Ordering (25%): Place purchase orders (such as finish materials) for various projects, track deliveries, and support inventory tracking as part of system improvement. Exercise sound judgment in spending and strive to achieve the best possible deal for the company. Coordinate delivery schedules with suppliers, project managers, and field teams. Track pricing, availability, and delivery to avoid project delays. Insurance Administration (12.5%): Track and maintain certificates of insurance (COIs) for subcontractors and vendors to ensure they carry proper coverage as per our agreement. Monitor insurance expirations and proactively follow up with subcontractors to maintain agreement compliance. Subcontractor Agreement Support (12.5%): Ensure subcontractor agreements are properly executed and on file prior to work commencing. Track and manage lien releases and retention related to subcontractor payments. Maintain organized documentation for compliance and project close-out. Support the business as needed to ensure overall success. Qualifications: Minimum of 3 years of bookkeeping or accounting experience, in the residential construction industry required. Associate degree in Accounting or relevant bookkeeping/accounting coursework, strongly preferred. Strong knowledge of AP/AR, job cost tracking, lien waivers, and WIP billing. Understanding of GAAP accounting standards, P&L financial statements and Balance Sheet. Proficiency with QuickBooks, required. Familiarity with basic insurance requirements and/or administration. Strong organizational skills, ability to manage multiple priorities, and be a great team player. Effective communicator with vendors, subcontractors, and internal teams. Highly detail-oriented, reliable in follow-through, and committed to integrity and ethical standards. Compensation & Benefits: Compensation: $25/hr to $33/hr Medical insurance: Monthly health insurance allowance to support employee healthcare costs. Paid holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day. Paid time off plan: Starts at 2 weeks. Schedule (In office): M - F, 8:00 am - 5:00 pm or 7 to 4 pm.

9006 NE 96th St, Vancouver, WA 98662, USA

Acupuncture Office Receptionist PT/FT (Hillsboro/Tanasbourne)63848157588611123

Acupuncture Office Receptionist PT/FT (Hillsboro/Tanasbourne)

Medical Office Receptionist position * Job Description: Medical office administrative support staff duties include but are not limited to: answering phones, scheduling appointments, setting up patient accounts in our online scheduling and billing systems, verifying patient insurance benefits, collecting copayments and balances, rooming patients, cleaning rooms between patients, basic cleaning and laundry, restocking rooms and display, creating patient visits for insurance billing and basic inventory tracking and order fulfillment. This is a more active postion than most reception jobs with opportunity for frequent standing and walking. * About us: We are a medical clinic in Hillsboro which mostly focuses on Acupuncture services but we also offer massage and aesthetics. We recently opened a second location in the Tanasbourne area so we are hiring for both locations. We highly recommend looking at our website before applying so you can get a feel for our clinic. The owners, Amber and Patrick, are extremely accessible and very open to feedback on how to make things work better for everyone. We don’t believe in micro-managing and need people on our team that are passionate about helping to build and serve our community and our clinic. Our clinic is mostly insurance based with lots of referrals from the community. We pride ourselves on being one of the best in Hillsboro and we are honored to be so well received in the community. * Ideal candidate: Our ideal candidate is someone who wants to grow with us! We are currently hiring for one part time position with potential to move to full time. The person in this position will work closely with our office manager and will always have someone available for support and guidance when needed. As the needs working within the medical field are always changing we are looking for someone who is adaptive, creative and efficient. Someone who will not always need to be told what to do but will find things that need attention and will take initiative. This position is the face of the clinic so the person in this position needs to be professional and caring, but also uphold our policies. In order to best serve our community needs we are hoping for a fluent Spanish speaker. * Skills Required: ~ the ability to speak, read and write English fluently ~Bilingual/Multilingual with ability to speak, read and write Spanish fluently is preferred ~ the ability to navigate basic computer programs including Google Suite and Health Record Systems ~clear and compassionate communication ~the ability to work in a fast paced environment ~multitasking: rooming patients, answering phone calls, scheduling patients, laundry ~Saturday and some afternoon availability needed (until 7pm) * Education: Required: high school diploma or equivalent * Job Type: Part time or Full time. Some Saturdays and some afternoon availability needed, rest of schedule is fairly flexible. Pay: $17-20 per hour depending on experience. Benefits: Medical (FT), paid time off (FT), paid sick time, free acupuncture, massage and chiropractic, discounted supplements Supportive and comfortable work environment. To apply: Please e-mail with your resume and a short paragraph about why you would be a good fit for our clinic. Please include whether or not you have any personal experience with acupuncture (it's not required that you do). If this post is up, the position is still available.

1804 NE Kathryn St, Hillsboro, OR 97124, USA

Executive Administrative Assistant (Bilingual Japanese/English)63843471087361124

Executive Administrative Assistant (Bilingual Japanese/English)

Executive Administrative Assistant (Bilingual Japanese/English) Publicly-traded Company - Confidential On-site with some flexibility Reports to: Executive Leadership The Executive Assistant will be a trusted partner to senior leaders of a recognized TIME100 most influential companies, providing comprehensive, high-level administrative support in both Japanese and English. This role requires exceptional organizational, communication, and intercultural skills to effectively support global executives and bridge operations between the U.S. and headquarters in Japan. Key responsibilities include managing the executives’ schedule, coordinating international meetings and travel, translating documents and communications, and serving as a liaison between Japanese/English-speaking stakeholders. The ideal candidate will demonstrate exceptional discretion, professionalism, and a deep understanding of Japanese business culture and communication etiquette. Accountabilities Manage day-to-day executive support, including calendar management, meeting coordination, travel arrangements, and expense reporting. Translate correspondence, documents, and meeting materials (Japanese ↔ English) with precision and professionalism. Facilitate communication between U.S.-based executives and executives headquartered in Japan. Bridge communication and cultural differences between Japanese and American teams. Ensure cultural norms and protocols are respected in internal and external interactions. Schedule and organize executive meetings, including preparing agendas, taking minutes, tracking follow-ups, and coordinating logistics. Draft, edit, and format executive-level communications, reports, and presentations in both English and Japanese. Handle sensitive and proprietary information with the highest level of confidentiality and judgment. Assist with light accounting tasks (such as invoice tracking and reconciliation), budget coordination, and special projects as assigned. Requirements Native or near-native fluency in Japanese, with fluent English proficiency (verbal and written), is required. Minimum of 3–5 years supporting senior executives in a corporate or multinational environment. Experience in Japanese companies or joint ventures is highly desirable. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Familiarity with basic accounting tools or systems is a plus. Strong understanding of Japanese business etiquette and communication practices. Demonstrated ability to operate effectively in multicultural settings. Highly organized, detail-oriented, proactive, and capable of managing multiple priorities with grace and discretion. Preferred, not required: Experience in the manufacturing, recycling, or logistics industries Previous support role in a Japanese-owned or joint-venture company Familiarity with enterprise software systems and project management tools Benefits Competitive salary and top-rate benefits package including matching 401K, strong PTO, exceptional healthcare and wellness, and a bonus plan Opportunity to work closely with a global leadership team A collaborative, mission-driven culture focused on sustainability and innovation

Portland, OR, USA

Negotiable Salary

Seeking part-time admin/coordinator in N/NE Portland (Portland, Oregon)63841691481603125

Seeking part-time admin/coordinator in N/NE Portland (Portland, Oregon)

Hello! We are a growing after school enrichment program for kids from 4th to 8th grade. We're seeking someone part-time (10-20 hours/week) to join our team and help guide us to a great program for kids! We are seeking an admin/coordinator with extraordinary attention to detail. You have hopefully been characterized as being very reliable, known to execute on tasks efficiently, and understand the importance of proper prioritization. Ideally, you would have your own transport (we do reimburse for mileage). Ideally, you would be in North/Northeast Portland as we are nearby that area. If you are interested in learning more, please get in touch and let us know which neighborhood you're in. The QR Code emails to: ralph |at| pdxminimakers.com Thank you!

741 N Beech St, Portland, OR 97227, USA

►👩‍💼 REMOTE OFFICE / ADMINISTRATIVE ASSISTANT 👨‍💼◄63841691336705126

►👩‍💼 REMOTE OFFICE / ADMINISTRATIVE ASSISTANT 👨‍💼◄

HOW TO APPLY PLEASE CLICK HERE TO APPLY We maintain a rigorous hiring process to help ensure we only hire the best and most dedicated professionals. Please note that you will not be considered for this position if you fail to follow the instructions when applying. WHY YOU SHOULD APPLY Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! A highly competitive Paid Time Off plan, promoting quality work-life balance. Subsidized gym memberships to help team members feel their best. Medical, dental, vision, and life insurance packages for all US-based team members. International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition. Device upgrade and learning reimbursement programs. Motivating career development plans with clearly defined goals and rewards. Additional job-specific incentives and bonuses. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! YOU SHOULD HAVE: Willingness to learn, grow, and collaborate with the team and company as a whole. Excellent verbal and written communication skills. A high level of discretion, ethics, and trustworthiness. Intermediate spreadsheet skills (preferred) Innovative thinking and a willingness to challenge existing methods where improvement is possible. Experience in bookkeeping / financial record keeping (preferred). Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred). The availability to work 40 hours per week from 9:00 am to 6:00 pm PST. A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers. YOUR DUTIES AND TASKS: Answer phones and emails. Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records. Resolve billing issues with clients and internal team members. Provide account access, usage reports, data analysis, and other ad hoc requests for team members. Support quality assurance checks of various internal and client facing reporting. Organize new client contracts, create invoices, and process client payments. Contribute to internal database maintenance, upkeep and data entry. Research, order, & distribute company-wide gifts (2-3 times per year). Organize company events, competitions, and special projects throughout the year. Facilitate company holiday, time off, and schedule variation calendars. YOUR DUTIES AND TASKS IF BASED IN LA: Handling mail pickup at Downtown LA office twice per week Scanning and organizing mail digitally Recording & depositing client payments Collecting and redistributing company office equipment from staff in region as needed (A valid driver’s license and reliable transportation in Los Angeles is required) HOW TO APPLY PLEASE CLICK HERE TO APPLY California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.

6034 NE Sumner St, Portland, OR 97218, USA

Looking For Focus Group Panelists - Part Time Remote Work From Home (Portland)63841690934531127

Looking For Focus Group Panelists - Part Time Remote Work From Home (Portland)

Our company is seeking motivated individuals to participate in National & Local Paid Focus Groups, Health Studies, and Market Research assignments. For the majority of our paid focus group studies, you can choose to participate either online or in person. It's a great opportunity to make extra income right from the comfort of your home. Registration and completion of a questionnaire are required to determine eligibility. Taking part in focus groups can be incredibly rewarding, as your feedback plays a key role in shaping industries and influencing the development of new products. In some cases, you might even have the opportunity to try and test products before theyre available to the public! Apply now to see if you qualify Qualifications: A smartphone with a camera or a desktop/laptop with a webcam. Access to high-speed internet. Desire to fully participate in one or several of the above topics Ability to follow instructions, both written and verbal. Arrive at least 10 minutes before your session starts. Participate by completing written and oral instructions. Complete any surveys provided for each panel. MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date. Remuneration: Up to $750/week (varies based on the focus group or assignment chosen) If youre excited about sharing your thoughts in group discussions and providing feedback on new consumer products while getting paid, wed love for you to apply before all spots are filled!

1017 SW Myrtle Dr, Portland, OR 97201, USA

Negotiable Salary

Receptionist**$21/hr**Great Local Company**63841690641153128

Receptionist**$21/hr**Great Local Company**

Receptionist Our client is a locally owned and operated company that has grown into a regional and national supplier of industrial equipment. They offer a combination of value-added technical services, engineering, consultation, and high-quality products to a diverse range of markets. They provide mission-critical equipment to a wide variety of industries. **This is a 4 to 6 month assignment, with the potential to go long-term and conversion to the client** Summary Responsible for opening the switchboard daily, directing calls, greeting visitors, providing sales and accounting support and handling literature duties. Duties • Operate the switchboard in a professional manner. • Greet visitors and direct phone calls to appropriate company personnel. • Prepare daily outgoing mail and open incoming mail. • Certificate of Insurance – ordering and processing • Perform various clerical duties including but not limited to: burst, match and distribute daily customer invoices, type sales introduction letters, enter daily record cards, compile bookings report, filing and update user list. • Timecard entry for production employees • Order Office Supplies for Corporate and keep the area tidy • Manage literature: Stock and organize sales literature and service manuals Qualifications • High School degree or equivalent • Minimum 6 months of experience in a clerical, customer service or administrative role. • Professional telephone ability required to handle 12 incoming lines • Excellent verbal communication skills • Detail-oriented; strong organization skills • Ability to work in a self-directed manner Work Schedule: Mon-Fri 8am-5pm Pay: Up to $21/hr for well qualified candidates Apply Online: pridestaff.com/portlandwest Or Call: 971.371.4028 Or Send your resume to: portlandwest@pridestaff.com PrideStaff Portland is a locally owned and operated equal opportunity Staffing Agency. PrideStaff is a winner of the coveted “Best of Staffing” Diamond award for 16 consecutive years for the highest level of satisfaction as rated by our valued Employees and Clients. Allow us to support your job and career search and see the difference PrideStaff can make for you!

12065 SW King Arthur St, King City, OR 97224, USA

Dispatcher (Forest Grove)63831081972481129

Dispatcher (Forest Grove)

Are you looking for a career opportunity, one that gives you the ability to learn and grow with a well-established company? Are you looking for something different, working with plants and flowers, and the people who care for them? Everde Growers is a leader within the horticulture industry with a true coast-to-coast footprint consisting of over 6,700 acres in production encompassing 15 farm locations throughout Texas, Florida, California, and Oregon. Our superior growing methods and pruning practices ensure consistent high quality and availability. Our inventory mix includes trees, shrubs, perennials, palms, grasses, succulents, tropical, fruit, and many other items. Reporting to the Distribution Manager, we are seeking a Dispatcher to join our team at our Forest Grove location at Forest Grove, Oregon. You will use your outstanding organizational and communication skills to assist with routing orders and getting them properly set up and ready to leave the loading dock. Your duties will include: - Routing loads and entering into Oracle - Working with carriers to book loads and monitoring deliveries - Assisting with budgeting, and staying on track - Assisting with ordering shipping supplies as needed - Overseeing paperwork flow, from making a load to running the PODs - Checking in drivers, going over load paperwork with them, checking them out with the load - Overseeing and managing DMV licenses, tags, registrations, etc. on vehicles as needed - Maintaining all DOT & DMV driver and equipment files, including driver logs, trip reports, pre- and post-trip inspections, rental equipment reports, and issue chain of custody forms to drivers for drug/alcohol testing - Assisting other departments as needed Qualifications - High school diploma or general education degree (GED), - Ability to read/write English; ability to communicate in English - Bilingual Spanish a strong plus - At least one year experience working in a team environment - Have a basic knowledge of geography of the lower 48 states a strong plus - Excellent phone skills - Availability to work extra hours and/or weekends

HRX9+67 Hillside, OR, USA

Work From Home – AI Data Specialist (Flexible Hours, Extra Income)638202872413451210

Work From Home – AI Data Specialist (Flexible Hours, Extra Income)

Apply here: https://jobs.lever.co/rws/f9e2d443-3939-4fe8-93c5-ab767c6cae55?lever-origin=applied&lever-source%5B%5D=Craigslist We are hiring AI Data Specialists to support the improvement of AI-generated content in English. - Job Type: Freelance - Location: Remote - Schedule: Part-time, 10+ hours/week – flexible, work anytime - Start Date: Immediately - Duration: Until Dec 2025 (extension possible) - Rate: 18 USD/hour What You’ll Do - Data collection, evaluation, and annotation - Pairwise comparisons - Tagging and labeling (text, audio, video, images) ⚠️ Important: Using AI tools or Large Language Models (LLMs) to complete tasks is prohibited and will result in removal from the project. Requirements - Advanced English (B2, C1, C2, or Native) - Preferred: experience with AI/data tasks (annotation, evaluation, QA, etc.) Benefits - 100% remote - Flexible schedule - Extra income -Timely payments Apply here: https://jobs.lever.co/rws/f9e2d443-3939-4fe8-93c5-ab767c6cae55?lever-origin=applied&lever-source%5B%5D=Craigslist

5012 SE Harold St, Portland, OR 97206, USA

Receptionist / Administrative Assistant637764353004811211

Receptionist / Administrative Assistant

Local nonprofit independent retirement home is seeking a full-time receptionist. This is a day shift Monday through Friday 7:30am to 4:00pm. Duties include greeting guests, buzzing people in through our security door, answering phones, and assisting our residents. Must have a pleasant demeanor, and work well with the elderly as well as the general public. Must be able to pass a background check. Sick pay, holiday pay, and one week of vacation after one year. This is a great opportunity for someone with no experience as we will train the right person. Experienced? That’s great too. Pay is based on experience. We are located in downtown Vancouver with easy access from I5. Come help us to make our place a happy home. Looking to hire quickly so don’t wait.

Leverich Park, 4400 NE Leverich Park Way, Vancouver, WA 98663, USA

Negotiable Salary

Professional Receptionist ( Real Estate Industry ) $23.00/ Hr. (Beaverton)637766188524811212

Professional Receptionist ( Real Estate Industry ) $23.00/ Hr. (Beaverton)

* Busy company located in Beaverton area involved in the Real Estate industry is seeking a very professional Receptionist to add to the team. * This position will require answering phones, greeting customers which include Home Buyers, Sellers, Mortgage Lenders and Real Estate Agents. * The qualified candidate will be comfortable working in a fast paced environment, while keeping a calm, friendly upbeat attitude, and be able to multi-task. * Quick ability to learn a new software program specific to the industry is needed. * Professional dress attire is Required! * Hours are M-F, 8:00am - 5:00pm * Advancement potential within the industry can be very exciting and offer a much higher pay scale. * Qualified candidates will be emailed to set up and interview, and we will expect a quick response back with your interest and availability. * Office location is near Clackamas Town Center Mall * Must be able to pass a background check, if offered the position. * Any previous experience working in Real Estate, Mortgage Lending or Escrow is a plus.

14917 SE 142nd Ave, Clackamas, OR 97015, USA

Document Processor (Portland)637765479042571213

Document Processor (Portland)

Job Title: Document Processor (Full time and part time availability) Job Overview We are seeking a detail-oriented and organized Document Processor to join our team. The ideal candidate will be responsible for managing and processing various documents, ensuring accuracy and efficiency in data entry and record-keeping. This role requires strong computer skills, and a commitment to maintaining high standards of quality in all tasks. Responsibilities -High level of attention to detail -Ability to consistently perform repetitive tasks with a high degree of accuracy -Proven work experience in a team environment (team leader a plus) -PC skills / experience with Excel -Able to adhere to specific deadlines -Strong communication with management and staff -Organizational and time-management skills -Full and open communications with our partners, client and support agencies -Must pass a back ground check Perks -Causal environment, dress code -Flexible schedule -Company discounts on meals, drinks, etc. -Indoor, secure facility -Located close to public transit Applicants are asked to reply with a resumé, availability, and a brief description of yourself as to why you would be the best candidate for this position.

200 SE Oak St, Portland, OR 97214, USA

Project Management - Creative & Manufacturing & Customer (NE Portland)637765025684491214

Project Management - Creative & Manufacturing & Customer (NE Portland)

Job Title: Project Manager Position Overview: The Project Manager will serve as the critical link and voice between our internal departments and customers, ensuring seamless handoff of projects through delivery confirmation to clients. This role requires strong project coordination, communication, and organizational skills to manage timelines, specifications, quality standards, and client expectations throughout the project lifecycle. Key Responsibilities: • Act as the primary coordinator and point of contact between sales, production departments (Pre-Production, Production, Embroidery), and customers during and after sales. • Facilitate clear and detailed handoff of project requirements, customer specifications, and timelines from sales to production teams. • Manage project schedules, coordinate resources, and prioritize tasks to meet production deadlines and customer delivery commitments. • Maintain ongoing communication with clients to provide updates, gather feedback, and resolve issues promptly. • Ensure all production teams are aligned with customer specifications and quality expectations. • Collaborate with Sales to handle order processing, customization details, and delivery logistics. • Track project progress, monitor key performance indicators, and report status to leadership. • Identify potential risks or bottlenecks in production and delivery, proposing and implementing corrective actions. • Support continuous improvement initiatives to enhance project workflows and customer satisfaction. • Maintain accurate documentation of project details, changes, and communications. Requirements: • Minimum 2 years of experience in project management, preferably within manufacturing or apparel production environments. • Proven ability to manage cross-functional teams and coordinate multiple stakeholders including sales, production, and customers. • Excellent communication and interpersonal skills with a strong customer service orientation. • Strong organizational skills with ability to manage multiple projects simultaneously. • Detail-oriented with a focus on quality assurance and meeting deadlines. • Proficiency in contemporary software. • General on-it-ness  Benefits: • Competitive salary and comprehensive benefits package. • Opportunity to work in a collaborative and well-established manufacturing company. • Career development and advancement opportunities. We provide on-site parking and are easily accessible by public transportation. We are an Equal Opportunity Employer and value diversity in our workforce. PLEASE EMAIL RESUME / CONTACT INFORMATION IF YOU DECIDE TO APPLY

6236 NE Tillamook St, Portland, OR 97213, USA

Relief Receptionist / Office Support Team Assistant (Portland)637764793898271215

Relief Receptionist / Office Support Team Assistant (Portland)

Are you looking for a full-time entry-level role in a role in a law firm? Tonkon Torp LLP, a full-service business law firm, is seeking a Relief Receptionist / Office Support Team Assistant. This is a full-time entry-level role for someone who is a quick learner, professional, friendly, and who can act as the first point of contact for clients, visitors, and various departments throughout the firm. You will be an integral team member and gain valuable experience across several departments. Since 1974, Tonkon Torp has been dedicated to providing clients with top-notch counsel and business-minded creative solutions for their legal needs. Our dynamic workplace includes a diverse array of enthusiastic, team-oriented lawyers, support staff, and administrators. We are passionate about what we do and how we support the community around us. Typical duties may include: • Provide reception coverage for the mornings, breaks, lunch, or planned/unplanned absences • Assist departments with printing, scanning, and saving documents. • Maintain cleanliness of kitchens and conference rooms, and assist with a variety of hospitality duties • Assist with overflow mail requests • Aid other departments as needed The ideal candidate has: • Experience in a professional office setting • Ability to handle phone calls, visitors, record messages, and email responses • Excellent organizational, multitasking, and customer service skills • Strong attention to detail and accuracy • Basic knowledge of Windows-based environment, including but not limited to Microsoft Office, Word, Excel, and Adobe Acrobat • Ability to organize and prioritize numerous tasks and complete them under time constraints We Offer: • Competitive salary $44,000 to $50,000/year DOE • Generous Paid Time Off policy and 10 paid holidays • Medical, dental, vision, flexible spending accounts, EAP, and more • 401(k)/profit sharing • Transit subsidy • Tuition reimbursement For this job, the usual work schedule is from 7:30 a.m. to 4:30 p.m. on weekdays, but there may be times when we need to be more flexible and work outside of those hours. This job requires full-time, on-site attendance. Tonkon Torp offers a collegial work environment. We are committed to creating a diverse work environment and are proud to be an equal opportunity employer. If you possess the required qualifications, please submit your cover letter and resume via our online application portal.

1301 SW 5th Ave, Portland, OR 97201, USA

$44,000-50,000/year

Lower School Admissions Associate (Raleigh Hills)637764577112351216

Lower School Admissions Associate (Raleigh Hills)

OUR MISSION Oregon Episcopal School educates students to realize their power for good as engaged citizens of the world. ABOUT US Oregon Episcopal School occupies a wooded 59 acre campus where 880 students in Pre-K through 12th Grade share an excellent faculty, an inquiry- based curriculum, and a strong sense of community. The School values employees who seek to continually develop the OES Essential Competencies in students and themselves. As an Episcopal school, we are rooted in a rhythm of gathering and reflection that values and respects all beliefs and cultures. As such, we educate toward a larger purpose— toward inclusion and respect, service and justice, and commitment beyond ourselves. JOB SUMMARY The admissions associate for Lower School (LS) plays a key role on the enrollment team as it supports the mission and overall strategic objectives of OES. The admissions staff works to fully enroll students while maintaining class compositions that demonstrate cultural, geographic, economic, gender, religious, racial and ethnic diversity. This individual demonstrates a thorough understanding of the recruitment and enrollment process by participating in all aspects of the admissions process, and through building strong, positive relationships within the OES community, with applicants, and their families. The admissions associate for Lower School works closely with the Assistant Head of School for Strategic Enrollment to develop and implement strategies for successfully attaining enrollment goals. The successful associate will be flexible and conscientious, possess excellent cross-cultural communication skills, and continually keep equity and justice issues at the forefront of their work. ESSENTIAL DUTIES: Recruitment ● Collaborate with enrollment team to set annual recruitment goals and schedule ● Independently source, recruit, screen, and recommend students for admission ● Support colleagues in producing outreach material including, but not limited to, paper, electronic, and video deliverables ● Travel locally to recruit applicants, promote events, and develop relationships with Portland-area preschool and childcare centers ● Attend and exhibit at recruitment fairs and related events ● Speak publicly to recruit new families ● Develop relationships with a network of sources in order to encourage referrals of qualified, mission-appropriate student applicants ● Manage each component of the Lower School admissions process. This includes, but is not limited to parent tours, student visitor program, parent interviews, applicant assessment, and application file review ● Actively build and maintain relationships with prospective families through consistent and regular communication, via emails, phone calls and Zoom meetings ● Participate in the planning, organization, and implementation of admissions events such as open houses, OES Showcase, welcome celebration, new student social, new and prospective family playdates, and other related events, including recruiting and managing current Lower School student and parent ambassadors Community ● Facilitate regular meetings with the Lower School division head, assistant head of beginning years and assistant head of intermediate years; serve as main liaison between admissions and Lower School ● Stay abreast of Lower School curriculum, events, issues, etc. by attending Lower School faculty meetings as necessary ● Build and maintain positive relationships with Lower School faculty and staff; regularly visit various Lower School classes ● Maintain a visible presence in the Lower School community. Examples include attending gathering, chapel, performances, and division-specific events ● Be familiar with Middle School and Upper School programs in order to articulate the value of an OES education at any level, while being particularly attuned to the Lower School’s role in advancing all-school vision and goals ● Participate in school-sponsored equity and justice workshops and learning opportunities ● Engage with other admissions professionals through local, regional, and national conferences, seminars, and workshops Enrollment ● Achieve full enrollment of the Lower School program with qualified, mission-aligned students ● Know and advocate appropriately for each applicant to the Lower School ● Manage and train the Lower School admissions committee ● Maintain, read, and prepare all applicant files and related material for the Lower School admissions committee ● Facilitate ratings and decisions meetings ● Maintain waitpool ● Participate in class placement meetings ● Perform other duties as assigned MINIMUM QUALIFICATIONS: ● Bachelor’s degree and equivalent combination of training and experience Three to five years’ experience working in admissions or similar activities, e.g. teaching, professional recruitment, non-profit work ● Intercultural competence: ability to interact appropriately with persons of diverse backgrounds, ability to work effectively on diverse teams, demonstrated commitment to equity and inclusion for all people of all backgrounds and identities ● Willingness and ability to travel domestically to attend student recruiting functions; may require travel by vehicle or use of own vehicle ● Ability to work some evening and weekend hours ● Extensive digital literacy: comfort working in a paperless environment; intermediate to advanced Google platform (we are a Google-based school) and other web-based applications such as Zoom, Calendly, and other communication applications, as appropriate to job duties, and ability to learn and adapt as needed and as digital tools evolve ● Utilize basic office equipment such as printer, copier, scanner, and web-based phone system. ● Ability to pass a criminal background check PREFERRED QUALIFICATIONS: ● Advanced degree ● Experience in a school setting, especially in an admissions office ● Familiarity with independent schools ● Experience working with preschool and/or elementary aged children and families ● Experience and familiarity working within a database system, particularly Veracross ● Fluency in one or more language in addition to English KNOWLEDGE, SKILLS, AND ABILITIES: ● Ability to work well with internal constituents as well as the global public ● Excellent verbal and written communication skills: ability to draft professional correspondence, professional phone demeanor, knowledge of norms of email correspondence, strong presentation skills ● Organizational skills: ability to manage competing deadlines and prioritize work appropriately, accuracy and attention to detail, demonstrated ability to meet deadlines ● Interpersonal skills: enthusiasm for team work, ability to maintain collegial relationships with colleagues, warm, welcoming demeanor when dealing with prospective families and the public ● Ability to exercise a high degree of discretion in handling sensitive or confidential information PHYSICAL REQUIREMENTS: ● Mobility sufficient to navigate the OES campus and off campus venues ● Ability to communicate clearly with students, colleagues, parents, and the public ● Ability to sit at computer and keyboard for extended periods ● Ability and willingness to travel by commercial plane ● Ability to navigate unfamiliar cities ● Ability to lift and carry up to 50 pounds with or without assistance on an occasional basis SALARY: This is a full-time, year-round position that comes with a competitive salary based on degrees and experience, abundant professional development opportunities, and a generous benefits package. TO APPLY: ● Visit oes.edu to learn more about us. ● Visit the OES career page to read more about the position and to apply. ● A cover letter and resume are required. Please address the cover letter to Lindsey Hoyt, Assistant Head of School for Strategic Enrollment Job descriptions are reviewed periodically and changes made based on the needs of the school and the position. Oregon Episcopal School does not discriminate in its hiring or employment practices on the basis of race, color, religion, gender (including gender identity or expression), disability, national or ethnic origin, age, sexual orientation, marital status, genetic information, or other legally protected characteristic or status.

6307 SW Nicol Rd, Portland, OR 97223, USA

Negotiable Salary

Ophthalmic Technician/Receptionist - Willing to Train (South Portland)637357802483211217

Ophthalmic Technician/Receptionist - Willing to Train (South Portland)

Job Title: Ophthalmic Technician Location: Portland, OR Employment Type: Full-Time Schedule: Monday–Thursday, 7:30am–5pm; Fridays on occasion Compensation: Competitive pay based on experience About Us: Macadam Vision Clinic is a patient-centered private optometric practice in the John’s Landing area dedicated to delivering exceptional eye care with compassion and professionalism. We’re currently seeking a skilled and motivated Ophthalmic Technician to join our growing team and support our mission of improving patients’ vision and quality of life. We strongly encourage teamwork in achieving our company goals and a solid work life balance. Job Summary: As an Ophthalmic Technician, you will play a critical role in supporting our Optometrist by performing technical and administrative tasks to ensure high-quality patient care. Ideal candidates are detail-oriented, friendly, and thrive in a fast-paced clinical environment. We are willing to train the right person! Responsibilities: • Prepare patients for eye exams by gathering medical history and performing preliminary testing (e.g., visual acuity) • Assist with diagnostic tests including OCT, visual field testing, fundus photography, etc. • Administer eye drops and medications as directed • Accurately document findings in electronic medical records (EMR) • Maintain clean and organized exam rooms and equipment • Educate patients on procedures, post-treatment care, and contact lens care and training • Support the front desk by answering phone, scheduling patients, and pulling insurance Qualifications: • High school diploma or equivalent required • 1+ year of ophthalmic or optometric experience preferred • Strong interpersonal and communication skills • Proficient with EMR systems and basic computer skills • Ability to multitask and work efficiently in a team setting Benefits: • Competitive pay • Health, and vision insurance • Paid time off and holidays • Continuing education opportunities • Retirement plan options • Supportive and collaborative work environment ________________________________________ Ready to join our team?

540 S Idaho St, Portland, OR 97239, USA

Negotiable Salary

Producer / Admin for Magic Show (SE Tabor)637357276184331218

Producer / Admin for Magic Show (SE Tabor)

Hi there! This is a weird job... I'm putting on a magic show in Portland next year, and I need a producer. There are lots of details and minutia to figure out. Venues to contact, contracts to keep track of, and tons of other logistics. I'm a somewhat famous magician, and it is going to be a really fun show to be a part of. Unfortunately I'm not a juggler: I drop the ball a lot! Which is why I need you. I frequently miss important emails and fail to reply to people in a timely manner. If you can reply to people promptly (and pester me if I don't reply to you!) Love solving impossible logistical (and magical) problems, and have some theater/production background, I'd love to talk to you. Mostly remote, but occasional co-working in SE Portland. If you're interested and think you could be a match, tell me what shows you've worked on, and acknowledge that you can handle working with someone who needs to be pinged (sometimes multiple times). Let's make magic!

6347 SE Yamhill St, Portland, OR 97215, USA

Customer Service + Office Support (NE Portland)637357273525771219

Customer Service + Office Support (NE Portland)

Mickelberry Gardens Customer Service + Office Support Hours: 20-25 Hours Per Week, at our facility in Northeast Portland Work location: 12450 NE Marx Portland, Oregon 97230 Rate of Pay: $20-$23 per hour, DOE Working days are Monday-Friday, and the schedule for this position is flexible with work happening between the hours of 8am-4pm. Mickelberry Gardens is a Portland-based dietary supplement company. We manufacture a line of products based around honey, beeswax, bee pollen, propolis, and medicinal herbs. Environmental sustainability, sourcing ingredients from local producers, and being a great place to work are core company values. We pride ourselves in quality and expect excellence from our staff. We currently have a staff of 10, along with 2 working owners. We operate in a laid-back and friendly environment, and we work hard to meet our goals. This is an in-person job. The workspace is spacious and filled with light and plants! We’re looking for someone with customer service and administrative skills to join our team. Excellent communication skills, customer service experience, and Excel savvy are important for this position. Some Quickbooks and Shopify experience are also a plus. As a growing small business, the day-to-day workflow in this position is varied and the Office Administrator plays an important role in keeping everything operating smoothly. The Office Administrator works closely with the owner and shipping department. Teamwork and collaboration across departments is important. We’re hoping to hire someone ASAP! Job Description and Duties: Provide Excellent Customer Service: Respond to customer inquiries via email and telephone, with friendly and helpful rapport. Assist in-person customers with their local pick-up orders. Generate invoices from orders that in from our wholesale customers via phone and email. Print invoices and pass off to shipping department for fulfillment. Generate and print case labels for larger orders and provide these labels to Shipping staff, using Excel. Assist with filing and other general office duties as needed. Participate in staff meetings. Benefits Offered: **We offer paid sick time and vacation time. Sick time begins accruing at the start of work, and vacation time begins accruing after 6 months of employment. **We pay through a 30 minute lunch break, and provide snacks, tea, and coffee to enjoy while you're at work. **$40 per month (retail value) in Mickelberry Gardens products provided to use and share with family and friends. **$5.00 daily reimbursement available for commuting via bus or bike We would like to see a current resume, and a letter of interest. The letter of interest is our chance to get to know you a little better and understand why you feel your skillset makes you an ideal candidate for the job. Mickelberry Gardens is an Equal Opportunity Employer. We do not discriminate against any employee or applicant for employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other federal, state or local protected class. We are also committed to compliance with all fair employment practices regarding citizenship and immigration status. We are committed to cultivating and preserving a culture of inclusion and connectedness, and we are able to grow and learn better together with a diverse team of employees. We encourage candidates local to the Portland area to apply. Mickelberry Gardens has the goal of hiring people who live close to our place of work. This ensures that tax dollars are invested back into the local economy, reduces the environmental impact of commuting, fosters community involvement, and preserves local employment opportunities.

12441 NE Marx St, Portland, OR 97230, USA

Resident Property Manager - 94 Units (Gresham)637357264056351220

Resident Property Manager - 94 Units (Gresham)

Pay: $52,000.00 - $58,000.00 per year Job description: Seeking an experienced On-Site Resident Manager for 94-unit apartment complex. Job requires excellent leasing and managerial skills. Must live on-site in No Pets, No Smoking community. *No Exceptions. Job Summary: Works and lives on-site to lease and manage a garden-style apartment complex, where demands require a varied experience and ability to work without close supervision. This includes: showing and selling apartments, lease execution, taking rent monies, maintenance scheduling, oversight of the maintenance and upkeep of property, buildings and grounds, dispute resolution, community rule enforcement and performing other essential functions. The Manager maintains good public relations with tenants, guests, owners and co-workers in a respectful and professional manner at all times. Job Requirements Qualifications and Skills: Previous experience in multi-family property management Requires on-site habitation where property allows no smoking and no pets High School Diploma or equivalent Ability to have a flexible and on-call schedule MS Office proficiency and strong computer skills Requires strong organizational skills Good driving record, a valid driver’s license and a reliable vehicle Requires the ability to occasionally lift, transport or otherwise move objects up to 30 pounds variable distances Ability to walk or otherwise cover the entire property on a daily basis. Ability to use a small ladder when necessary Ability to do light cleaning from time to time Ability to pass a pre-employment screening including drug and criminal background check This is a full-time position with competitive benefit package including provided apartment plus cash compensation (DOE), 401k, health insurance, paid vacation and sick time. PLEASE NOTE: Quoted salary range is the total of cash compensation and market value of provided housing. This is an upscale Apartment Community with fitness center, and other on-site amenities. The community is non-smoking and allows no pets. Owners and staff take pride and care in the property, as well as our tenants and neighbors. If you would like to join us, please contact email address. Job Type: Full-time Benefits: 401(k) 401(k) matching Health insurance Paid time off Experience: Customer service: 1 year (Preferred) License/Certification: Driver's License (Preferred) Work Location: In person

3123 NE 29th St, Gresham, OR 97030, USA

$52,000-58,000/year

Lot Attendant (Tualatin)637357262744351221

Lot Attendant (Tualatin)

We are a premier independent automotive dealership in Tualatin, and are seeking a reliable and driven individual to join our team as a Lot Attendant. If you are a detail-oriented individual who enjoys maintaining a clean and well-presented environment, possess a strong work ethic, and desire to grow and advance within a company, we would like to hear from you. About Us: We pride ourselves on offering affordable, premier pre-owned vehicles, with a specialty in commercial inventory. We work closely with local businesses to meet their vehicle needs. We are a family-owned business, driven to provide top-tier, high-quality vehicles to our customers while offering our employees a great work environment and opportunities for financial growth. We focus on customer service, professionalism, and reliable vehicles, and maintain a high percentage of repeat and referral business. Responsibilities: Open lot, park vehicles, drive on and off-site, clean floors, remove trash, and perform light maintenance tasks. Maintain and keep the lot in good condition, and assist the manager in ensuring vehicle display standards are met. Must have a positive attitude and a commitment to exemplary customer service. Have a strong attention to detail, ensuring cleanliness around the lot, office, and with the vehicles. Must be willing to work in all weather conditions and demonstrate motivation throughout the seasonal weather changes. Must be punctual, reliable, and self-motivated. Ability to work independently with minimal oversight is required. Must have strong organizational skills and the ability to adapt to changing job requirements and environments. Additional duties will be assigned as the position is fully developed within the company, and further growth opportunities will arise, including sales and customer liaison roles, as well as serving as an assistant to the company's CEO. Requirements: Must have a Valid driver's license and a clean driving record. Benefits Offered: Competitive compensation.Full-time employment.Medical benefits, including healthcare, vision, and dental, after 90 days. Retirement benefits, including employer matching contributions, are available once you are qualified under the plan's terms. This job posting does not imply that the mentioned attributes are the sole requirements for this role; additional requirements may be determined at the discretion of the management team.

96CW+22 Sherwood - Tualatin South, Tualatin, OR, USA

Administrative Assistant (Vancouver, WA)636454915651851222

Administrative Assistant (Vancouver, WA)

The St. Laurent Group is an investment and property management firm focused on commercial real estate, banking, public and private equities, alternative assets, ranching, and wine production. The firm is small and family-owned, with a consistent presence in the northwest since the 1980’s. Our main office is in Vancouver, Washington, with ancillary operations in Medford, Oregon. JOB OVERVIEW: Administrative Assistant to support the day-to-day functioning of our main office. This would be a role with varied tasks, inside and outside of the office. General responsibilities would include (1) office organization and resource management: mail handling, paperwork filing, expense tracking, IT management, supply sourcing, production of marketing materials, maintenance of records and filing systems, coordinating with staff and vendors, and assisting with special projects; and (2) variable out-of-office operational support work: real estate oversight, resource sourcing and procurement, assorted errands, and local travel to ranch/agricultural activities in southern Oregon. Ownership plans on allocating time and resources to training. Ideal candidate would display motivation and focus to steadily grow into a more operational role in the firm, with increased management responsibilities. QUALIFICATIONS: • Proficient in Microsoft Office applications (Word, Outlook, Excel, PowerPoint). • Tech-savvy with the ability to troubleshoot basic IT issues. • Strong communication and writing skills. • Proactive, resourceful, self-motivated team player with a positive attitude. REQUIREMENTS: • Bachelor’s degree. • Valid driver’s license and reliable transportation. • Must pass a background check prior to employment.

NE 136th Ave & 9th St, Vancouver, WA 98684, USA

Negotiable Salary

Scheduling Coordinator for GC (Vancouver, WA)636453134067231223

Scheduling Coordinator for GC (Vancouver, WA)

In search of a Scheduling coordinator for a busy General Contracting company with a strong scheduling background. Qualifications: MUST be extremely proficient with Outlook calendar Have a great Attention to detail General knowledge of the Portland Metro/Vancouver area Strong Excel experience Intermediate internet knowledge Basic Quick book skills Impeccable attendance and punctuality record Well organized with the ability to prioritize and multi-task daily duties Handle multiple calls daily – Excellent communication skills Must know how to adapt quickly and make changes throughout the day Be capable of handling a fast-paced environment Duties would include, but not limited to: Answering phones calls and emails Routing and compiling the daily schedule for 20 installers Creating work and service orders for upcoming projects Prioritizing warranties and services Communicating with supers and customers throughout the day Confirming the schedule for the next day Pulling paperwork for production Other scheduling needs as they arise Job Type: Full-time

4909 NE 48th Ave, Vancouver, WA 98661, USA

Operations Assistant | NW Legacy Law, P.S. (Downtown Vancouver)636452977091871224

Operations Assistant | NW Legacy Law, P.S. (Downtown Vancouver)

Introduction We are seeking an organized, proactive, and agile Operations Assistant to join our team and provide critical administrative and operational support to the Director of Operations. In this dynamic role, you will be instrumental in ensuring the smooth and efficient execution of daily business activities. The ideal candidate is a proactive problem-solver with excellent organizational and communication skills. As a key member of our team, you will also be cross trained to assist the Client Services team as a Client Concierge. This will involve serving as a front-line point of contact for both prospective and current clients, playing a vital part in our firm's commitment to exceptional customer service. About Us We are a boutique law firm specializing in estate planning and estate settlement. Our mission is to provide outstanding service to both our clients and our team. We believe that by thoughtfully supporting our internal team, we can better serve our client family. Technically, our work involves the proper and thoughtful transfer of property and financial resources before and after death. Emotionally, it’s about helping people focus on what truly matters in life. Key Responsibilities • Coordinate projects and track deadlines. • Manage company data, reports, and metrics. • Handle all internal and external inquiries. • Assist the Director of Operations with administrative duties. • Help develop and implement new procedures to make work more efficient. • Assist the Client Services team with their daily tasks. Ideal Candidate You will thrive in this position if you are: • Comfortable with a variety of tasks, viewing each as an opportunity to grow. • Passionate about supporting and empowering a team by increasing their efficiency. • Driven by a desire to learn and master new skills. • Naturally attentive to detail and committed to accuracy. • Equally effective when working independently or collaborating with others. • Coordinate projects and track deadlines. • Manage company data, reports, and metrics. • Handle all internal and external inquiries. • Assist the Director of Operations with administrative duties. • Help develop and implement new procedures to make work more efficient. • Assist the Client Services team with their daily tasks. Compensation & Benefits • Schedule: Full-time, in-person at our Vancouver, WA office. • Hourly Rate: $22–$28, depending on experience. • Growth: Opportunities for mentorship and advancement. • Development: Dedicated budget for professional and personal development. • Insurance: Health (Kaiser), dental, vision, life, and long-term disability. • Paid Time Off: 29 days in the first year (9 federal holidays, 10 firm closure days, and 10 floating days). • Retirement: Industry-leading 401(k) with 4% company match. How to Apply To apply, please email a brief message introducing yourself along the following documents in PDF format to jobs@nwlegacylaw.com: • Cover letter, and • Resume.

1111 Fort Vancouver Way, Vancouver, WA 98663, USA

Part Time Office Assistant (Vancouver)636451890493451225

Part Time Office Assistant (Vancouver)

Job Overview We are seeking a motivated and detail-oriented Office Assistant to join our team. This position requires strong organizational skills, excellent communication abilities, and proficiency in office software. Duties • Utilize computer literacy to perform data entry, create sales orders and manage correspondence with customers and brokers/account managers. • Answering customer emails • Assist in filing and organizing documents to maintain an orderly office environment. • Operate office equipment such as printers, copiers, and phone systems effectively. • Collaborate with team members to ensure all administrative tasks are completed accurately and timely. Requirements • Strong computer literacy with proficiency in Excel, Word and Outlook. EDI and ERP system preferred but not required. • Excellent phone and email etiquette and interpersonal skills for effective communication across departments and with customers. • Ability to work independently as well as part of a team in a fast-paced environment. • Prior experience in an office setting is preferred but not mandatory. Hours Monday through Friday 5 – 6 hours/day with flexibility.

9208 NE Hwy 99, Vancouver, WA 98665, USA

Negotiable Salary

Marketing / Administrative Assistant (Vancouver)635823753999391226

Marketing / Administrative Assistant (Vancouver)

We are a Vancouver-based Marketing Firm with national clients. Established in 2004, we have more business than we can keep up with and are hiring! We are currently hiring for a Marketing/ Admin Assistant position. Join a safe, fun, and comfortable office in Vancouver just off of I5. We are looking for a new team member to fill the role of Marketing & Administrative Assistant. This position will work directly with our Executive team and owner. 𝐉𝐨𝐛 𝐝𝐮𝐭𝐢𝐞𝐬 𝐢𝐧𝐜𝐥𝐮𝐝𝐞: - Administrative work - Maintaining communication with clients - Research - Creative input - Inventory of office - Monthly client reports - Internal marketing - Problem Solving 𝐑𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬: - Internal social media posts - Drafting agreements - Learn different products and campaigns - Onboarding/offboarding of clients - Answering/transferring phones and fielding questions - Processing new leads - Research - Blog posts - Ordering - Sending Client reports - Working with vendors - General office help/maintaining 𝐂𝐫𝐢𝐭𝐢𝐜𝐚𝐥 𝐒𝐤𝐢𝐥𝐥𝐬: - Technical comprehension (windows, google docs, email, word docs) - Customer service/administrative experience - Great communicator - Organized - A team player - Self-motivated - Problem Solver 𝐖𝐨𝐫𝐤 𝐄𝐧𝐯𝐢𝐫𝐨𝐧𝐦𝐞𝐧𝐭: -Dual screen monitors -Relaxed atmosphere -Self-starter, NO micromanagement -Creative -Casual business attire -Result-driven yet fun/relaxed -Spiffs, bonuses, incentives, and commission options We are a fun office with lots going on.... you will not get bored! You will have many opportunities to implement your ideas, give feedback, and be a part of some amazing campaigns. You will get a lot of experience, be a part of a great team, get exposed to many different areas of marketing and advertising and have a good time doing it! Best of all, you will get to help people... our clients, our client's customers/clients/patients, our team, and yourself. Only those with relevant experience should apply. To Apply send your Resume and a Cover Letter explaining why you think would excel in this position to jobs@JustUsAdvertising.com. Please include your availability and expected wage. After you send your resume you can apply online at https://forms.gle/vhjZA9dzkDFLrndC9 Check out our websites to learn more about JustUs. www.JustUsChiropracticMarketing.com and www.JustUsAdvertising.com

9208 NE Hwy 99, Vancouver, WA 98665, USA

Part time - Front Office Assistant (Hazel Dell)634970173648651227

Part time - Front Office Assistant (Hazel Dell)

Front Office Assistant Advanced Acupuncture and Chinese Herbal Clinic is hiring for a Front Office Assistant. Shift: Friday and Saturday 8:30am – 5:30pm Pay: $17 per hour to start. Increase potential after 90 days. Benefits: Acupuncture, PTO and paid holidays after 90 days. You will be a vital link between the office team, patients and the providers. You will ensure smooth operations, efficient communication, and a positive patient and provider experience. Must be punctual, detail oriented, willing to learn and to interact as a team. Exceptional phone etiquette and peaceful, positive attitude required. Communication skills, both written and verbal, are key. Business casual dress code. Key Responsibilities and Duties: • Patient Interaction & Scheduling: • Greeting patients, answering phones, scheduling appointments, and managing patient flow. This often involves confirming appointments, sending reminders, and coordinating with patients regarding their needs. • Administrative/Office Tasks: • Handling all opening and closing duties. Maintaining patient records, including updating information, filing documents, and ensuring accuracy in electronic claim processing systems. Handle insurance verification, billing, and processing payments. Cleaning and preparing rooms between patients to include washing/drying/folding of laundry each day. • Communication & Coordination: • Answering patient questions, providing directions, and relaying information to medical staff. They may also communicate with insurance companies, other medical offices, and external parties as needed. • Office Management: • Maintaining a clean and organized front office environment, ensuring supplies are stocked, and handling general administrative tasks to support the smooth operation of the office. • Customer Service: • Providing excellent customer service to patients and visitors, ensuring a positive and welcoming experience. • Technology & Software Proficiency: • Utilizing office software (Office Ally, Availity, QuickBooks), appointment scheduling systems, and other technologies to manage patient information and office operations. • This position requires physical abilities to sit, stand, walk, stoop and bend.

9208 NE Hwy 99, Vancouver, WA 98665, USA

Office Assistant - Leasing/Marketing Agent (East Vancouver)634972324647711228

Office Assistant - Leasing/Marketing Agent (East Vancouver)

Position Requirements: • Schedule – Monday – Friday 8am to 5pm – Additional Hours/Days may be required based on projects list. Occasional weekend and evening apartment showings scheduled. • Reliable transportation (auto insurance) • No criminal record • Physical ability to assist with delivering materials and clearing units as needed Qualifications • High School diploma or equivalent. • A positive outlook, team mentality and can-do attitude. • Ability to manage multiple projects, daily tasks and deadlines simultaneously. • Experience with Google Email, Sheets and Word. • Ability to be a self-starter and manage yourself without constant direction. • Ability to problem solve and communicate, while coming up with solutions and putting systems in place to avoid future problems. A Day in the Life • Process Applications, collect documents and assist in completing pre-approved and new-tenant documents. • Assist in reviewing and collecting information for tenant applications. • Approve supply orders over the phone. • Assist Lead Agent in daily/weekly tasks. • Assist in property inspections. • Communicate with leads, schedule showings and set up move-ins. • Ensure that staff are adhering to established company policies and procedures and timeline for due dates. • Travel, as required, to properties. • Encourage positive management-resident relations. • Interact with company owners and assist when needed with professional manner. How We Take Care of You • A competitive base salary • Supplemental Aflac accident insurance • On the job training • Paid Sick Leave/PTO after 90 days • Future career placement within the company Please submit your resume and cover letter stating a little about yourself and what attracts you to an office assistant or leasing agent position, hobbies or any additional items you would like to share. Submit to nancy.f@alpdea.com Thank you

2418 SE Balboa Dr, Vancouver, WA 98683, USA

Hygiene Coordinator634703248408331229

Hygiene Coordinator

Austin Family Dentistry is looking for front office help.. Mon-Thu 7:30 am to 5:00 pm (preferably with Dental experience but not required) Compensation depends on experience Please email resume to anna@austinfamilydentistryvancouverwa.com

2418 SE Balboa Dr, Vancouver, WA 98683, USA

Negotiable Salary

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