Estimating Administrative Coordinator (Fort Myers)

Job Summary: The Estimating Administrative Coordinator provides essential clerical and administrative support to ensure the efficient operation of EHC’s Estimating and Operations departments. This position serves as a central hub for document management, communication, and schedule tracking related to project bids and proposals. The ideal candidate will be highly organized, detail-focused, and capable of managing multiple administrative tasks in a deadline-driven environment. Key Responsibilities: Document Management: Organize, maintain, and update bid documents such as plans, specifications, and communications logs. Ensure all stakeholders have access to the most current materials. Clerical Support for Bidding: Prepare bid bonds, coordinate mailing and delivery of proposals, and assist with collecting and logging subcontractor/vendor quotes. File and Folder Maintenance: Create and maintain well-structured estimating folders on shared drives, ensuring ease of access and proper filing practices for both active and archived projects. Tracking and Communication: Monitor changes to bid documents and confirm distribution and understanding with internal staff and external partners. Departmental Coordination: Assist Estimating and Operations teams by facilitating the handoff of project information and ensuring that current documents are available to field teams and subcontractors. Administrative Reporting: Update project tracking logs, dashboards, and communication templates. Provide administrative assistance for status reports and milestone updates. Professional Correspondence: Draft and send routine emails and other communications using standard templates to support client outreach and internal updates. Marketing Support: Relay project progress and key milestones to the Marketing department for use in newsletters and social media posts. Qualifications: Proven clerical or administrative experience, preferably in a construction or professional services environment. Strong organizational skills with the ability to manage multiple priorities. Attention to detail and accuracy in data entry and file management. Clear and professional written and verbal communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook) and file sharing platforms. Ability to work independently and support multiple team members. Physical Requirements The Estimating Administrative Coordinator position is primarily office-based but may require light physical activity from time to time. The following are typical physical demands associated with this role: Sitting/Standing: Prolonged periods of sitting at a desk and working on a computer; occasional standing and walking within the office or jobsite. Manual Dexterity: Frequent use of hands for typing, writing, and handling paper documents or office equipment. Visual Requirements: Ability to read and interpret detailed documents (e.g., construction drawings, specifications, spreadsheets) on paper and screen. Hearing/Speaking: Clear communication via phone, video conferencing, and in-person meetings. Lifting/Carrying: Occasionally lift or carry items such as rolled plans, file boxes, or bidding documents weighing up to 25 pounds. Mobility: Occasional travel to project sites or delivery locations may be required; ability to enter active job sites safely (PPE provided). Requirements: High School Diploma Exceptional verbal, written, and presentation skills. Experience in Microsoft applications including Word, Excel, and Outlook. Knowledge file management and other administrative procedures. Ability to work on tight deadlines. Benefits At EHC, we value our team and invest in their well-being and long-term success. As an Estimating Coordinator, you will have access to a comprehensive benefits package that includes: 401(k) Retirement Plan Health, dental, and vision insurance Health Savings Account (HSA) Life Insurance Short Term Disability Paid Time Off (PTO) Employee Assistance Program (EAP) We are proud to provide a drug-free workplace and maintain a strong commitment to equal opportunity employment. EHC, Inc. is an Equal Opportunity Employer and complies with all applicable Equal Employment Opportunity (EEO)/Affirmative Action requirements. We also participate in USCIS E-Verify for all EHC employees to ensure a legal workforce. To learn more about who we are and what we do, visit us at: www.ehcconstruction.com