OFFICE ASSISTANT/PERSONAL ASSISTANT (Downtown West Palm Beach)

Are you organized and enjoy organizing other people? Our Property Management office is looking for an administrative assistant to join our property management team, assisting our property managers and maintenance coordinators with general office duties. This position will assist with screening applications, marketing, schedule coordination, maintaining accurate property records, data entry, communication with tenants and vendors, and possibly performing property inspections and showings. The right applicant will have excellent time management, enjoy keeping schedules and people organized, have good communication skills, be willing to work both in and out of the office, be capable of working on their own and as part of the team. Punctuality and dependability are a must - a good sense of humor and a positive attitude are a plus! We are looking for a minimum of one year of office experience, a working knowledge of Microsoft Office and Outlook, a willingness to undergo a background check, and you must have a valid driver’s license and reliable transportation. Please email your resume and cover letter. Full-time position M-F 8:00-5:00 / pay based on experience $19-$20/hr DOE, we offer sick and vacation pay, and paid holidays, along with mileage reimbursement.

Our client, a global financial services firm, is seeking an Executive Assistant to support their Biotech Research team. They're looking for an individual who can multitask, with strong organizational and communication skills. The hours are 8:00am-5:00pm with flexibility for overtime. This role is hybrid, with four days in office a week (starting November 1st) in Manhattan. Responsibilities: * Provide daily administrative support to analysts and associates across multiple locations (NYC, DC, Stamford) * Manage complex and high-volume travel logistics (domestic/international) and related expenses * Coordinate client conferences and events, including logistics, honoree payments, and vendor communications * Handle heavy scheduling, inbound/outbound client communications, CRM logging, and follow-up on client deliverables * Prepare and process expense reports; manage calendar changes and competing priorities in a fast-paced environment * Partner with internal teams to ensure seamless execution of travel, events, and client interactions Qualifications: * 5+ years of administrative or executive assistant experience, ideally within sell-side research, banking, or financial services * Strong background in travel coordination, expense management, and conference/event planning * Excellent organizational and time management skills with ability to handle multiple priorities * Proficiency in Microsoft Office (Excel, PowerPoint, Outlook) and CRM/database systems * Excellent written and verbal communication skills; strong proofreading and attention to detail * Team-oriented, collaborative, and adaptable with a client-service mindset * Bachelor's degree preferred Compensation/Benefits: * Up to $105K base salary + paid overtime + bonus eligibility * Company-paid healthcare Fertility, adoption, and surrogacy benefits Tuition reimbursement Generous PTO package Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

A boutique law firm with offices in New York, is seeking an experienced Temporary Executive Assistant to support its Founding Partner. This role is a high-level, fast-paced opportunity that requires a seasoned EA with proven experience supporting C-suite executives or HNWIs. The ideal candidate will be professional, polished, and resilient, with the ability to thrive under extremely high expectations. Responsibilities include: Heavy calendar and schedule management. Extensive travel coordination and logistics. Serving as gatekeeper and point of contact for the Partner. Coordinating with Chicago-based EA to ensure seamless support. Handling sensitive information with discretion and poise. Limited personal assistance (light, occasional errands). Qualifications: 5+ years of Executive Assistant experience supporting CEOs, Founding Partners, or HNWIs. Background in law firm or finance/investment banking environment strongly preferred. Bachelor's degree highly preferred. Polished, professional, with exceptional communication and organizational skills. Ability to manage competing priorities and thrive under pressure. Resilient, proactive, and highly discreet. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a growth equity investment firm, is seeking an Executive Assistant and Project Coordinator to support senior executives in New York, NY. The hours are 9:00am - 6:00pm with some flexibility as needed. This role is hybrid, 4 days in office and 1 day remote, with occasional flexibility for 5 days as required. Responsibilities: Provide administrative and organizational support to senior executives, including calendar management, meeting coordination, and email correspondence Coordinate domestic and international travel and manage expense reporting Support project initiatives, including tracking deliverables and preparing client-facing materials Serve as liaison between executives, internal teams, and external stakeholders Assist with onboarding, training, and ad hoc team projects Participate in office events, happy hours, and initiatives that support team culture Job Requirements: 2-3+ years of Executive Assistant experience supporting senior-level executives Experience managing multiple priorities in a fast-paced environment Strong written and verbal communication skills; polished and professional Experience with CRM systems and client-facing support preferred Comfortable working in finance or similar professional services environment Detail-oriented, proactive, and collaborative team player Compensation / Benefits: Up to $115K base + paid OT + bonus 100% paid medical premiums for employee 401K Commuter benefits Generous PTO package $25 daily lunch stipend Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a real estate investment business, is seeking an Executive Assistant to support the President in New York, NY. The hours are 8/8:30am - 5/5:30pm with some flexibility as needed. This role is hybrid, 4 days in office and 1 day remote. Responsibilities: * Manage calendar and schedule/reschedule appointments * Coordinate complex travel arrangements, meetings, and expense reports * Monitor and manage correspondence and emails, synthesizing messages into professional communication * Organize and prepare materials and logistics for meetings * Handle confidential information with discretion and integrity * Develop and maintain electronic filing systems * Collaborate closely with other Executive Assistants and cross-functional teams Qualifications: * Bachelor's degree required * 5-7+ years of Executive Assistant experience, ideally in professional services (real estate, banking, trading floor experience a plus but not required) * Strong organizational and time management skills with meticulous attention to detail * Excellent communication skills, both written and verbal * Proactive problem solver with ability to anticipate needs and resolve issues * Team-oriented, low-ego, and collaborative with strong interpersonal skills * Tech-savvy with proficiency in Google Suite (especially Calendar and Slides); familiarity with PowerPoint a plus Compensation/Benefits: * Up to $130K base salary + paid overtime + bonus * 100% covered medical, dental, and vision * 401K with match * Generous PTO Package * Free lunch stipend Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

You are friendly, compassionate, organized, detail-oriented, well groomed & ready to be the administrator for our beautiful, small, centrally located naturopathic clinic, located on the Lake Union waterfront (also on the bike path). The qualities you bring are: reliability, efficiency, honesty & enthusiasm, among others. Your administrative duties would be for 2 practitioners. This is close to or up to a full time position (average is 37.5-40 hrs/wk, but more typically 40) with paid time off in accordance with WA state law. The clinic hours are potentially negotiable with a starting time between 8-9am, ending at 4-5pm M-F. Very occasionally, ie when both doctors are out of the office, there is an option to work from home. Phone time is a primary part of the job. Being friendly, engaging, articulate and efficient are skills that are essential. Key Responsibilities: Scheduling & Calendar Management – 20% * Manage the provider’s calendar & patient appointments. * Coordinate & schedule new patients; collect initial clinical info & demographics, set up patient portal on EHR system. * Schedule follow-up appointments for returning patients, including coordination of lab/imaging results etc. Patient Care & Follow-Up – 50% * Handle ongoing patient communications via phone, text and email (including voicemails & inquiries). * Conduct follow-up outreach for labs, appointments, or check-ins. * Manage referrals, lab & imaging orders, plus prescription requests & renewals. Billing, Insurance & Accounts Receivable – 25% * Collect time of service payments. * Monitor and manage accounts receivable and outstanding balances. * Insurance billing: prep & send paperwork (HCFA's), monitor billing activity/claim status, post payments, communicate with EHR & insurance carriers when needed. General Office Administration – 5% * Maintain organised charts (paper transitioning to electronic) & manage documentation (filing, scanning, faxing). * Assist with clinic supplies, including ordering, inventory, and price comparison. Note that we are about to shift EHR systems, moving from a current, smaller scale system to the new one: Athena Health. Qualifications: - A minimum of 2 yrs administrative experience. Prior work in a health care setting is a plus. - Great customer service skills. A big part of this job is providing accurate and thorough information about our unique set of services over the phone to prospective patients as well as creating a relationship with and managing current patient administrative needs. - Maintaining confidentiality - a must. - Familiarity and congruence with Holistic Medicine. It is important that you truly know how to multi-task, organize and prioritize your duties as this job is quite autonomous. Pay is hourly, DOE. You are also welcome to a 25% discount on all of our dispensary items (vitamins, botanicals, homeopathics, various supplements). Please be personal when you respond. Taking the time to write a cover letter to express why you are moved to apply for this position and telling us a little about yourself is essential. Address cover letters to: Dr JoAnna Forwell Thank-you.