Front Office Associate – Tint Mega / Eastlake Window Tinting (La Jolla, Lemon Grove, Eastlake)

Our client, a private equity firm, is seeking a Receptionist/Administrative Assistant to support their office. They're looking for an individual who can adapt as needed in a fast-paced setting, with strong organization, prioritization, and communication skills. The hours are 8:30am-5:30pm with flexibility for earlier starts and occasional after-hours accessibility for light requests. This role is onsite in Manhattan five days a week, with flexibility for a 4/1 rotating Friday remote schedule shared with the other assistant. Responsibilities: * Serve as the first point of contact: greet clients and guests, answer phones, and manage conference room scheduling and setup * Provide hospitality support including refreshments, tidying meeting spaces, making restaurant reservations, and arranging car services for visitors and internal executives * Assist with administrative tasks as needed, partnering with the other assistant in the office * Support a high-visibility office that frequently hosts both clients and internal employees from other locations * Work collaboratively across the team and demonstrate flexibility in handling multiple responsibilities * Maintain a professional, polished, and welcoming presence at all times Qualifications: * 3-5+ years of professional experience, ideally in hospitality (hotel, restaurant, boutique fitness, spa) or corporate reception/administrative roles * Warm, confident, and welcoming demeanor with excellent communication skills * Strong organizational skills and attention to detail * Proven ability to take initiative, adapt quickly, and approach responsibilities with a "yes" mindset * Comfortable working in a client-facing, high-profile environment Compensation/Benefits: * Up to $85K base salary + discretionary bonus * Medical, dental, and vision coverage beginning day one * Generous PTO package * Stocked office kitchen with snacks and refreshments Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Private Equity firm in Midtown, Manhattan is seeking to hire a Temp Executive/Administrative Assistant to support to several senior and mid-level professionals. This position will start early October 2025, require 5 days in office. Hours 9:00am-5:00pm, with 1 hour lunch. Temp duration is up to two months with potential to extend. **some training in Greenwich, CT. Responsibilities: Manage and organize complex calendars; schedule internal and external meetings, arrange calls, resolve any scheduling conflicts Handle all incoming calls, take and deliver accurate messages Coordinate international and domestic travel including flights, hotel reservations, ground transportation, dining reservations; prepare detailed itineraries as needed Complete monthly expense reports and track any follow-up that is required in a timely basis Greet guests and assist with the set up and planning of meetings (including making food and beverage arrangements and post meeting clean-up) Assist in the coordination and preparation of materials for meetings, including agendas, presentations, and documents Organize personal files Manage contacts (add and edit contact list) Manage sensitive matters with a high level of confidentiality and discretion Manage and prioritize multiple tasks and deadlines effectively Additional projects and duties as they arise Qualifications: Bachelor's Degree 3+ years of related experience working in an assistant role supporting teams Proficiency in Microsoft Office (Outlook, Word, Excel) Excellent written and verbal communication skills Strong organizational skills, time-management skills and attention to detail Positive attitude and "can do" approach Proactive and strong work ethic - Excellent judgement and resourceful Ability to function well in a high-paced and pressured environment Ability to use discretion, confidentiality, and good judgment to handle professional and personal matters Ability to work in the office five days a week Compensation $40-$44/hour pay rate Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a global financial services firm, is seeking an Executive Assistant to support their Biotech Research team. They're looking for an individual who can multitask, with strong organizational and communication skills. The hours are 8:00am-5:00pm with flexibility for overtime. This role is hybrid, with four days in office a week (starting November 1st) in Manhattan. Responsibilities: * Provide daily administrative support to analysts and associates across multiple locations (NYC, DC, Stamford) * Manage complex and high-volume travel logistics (domestic/international) and related expenses * Coordinate client conferences and events, including logistics, honoree payments, and vendor communications * Handle heavy scheduling, inbound/outbound client communications, CRM logging, and follow-up on client deliverables * Prepare and process expense reports; manage calendar changes and competing priorities in a fast-paced environment * Partner with internal teams to ensure seamless execution of travel, events, and client interactions Qualifications: * 5+ years of administrative or executive assistant experience, ideally within sell-side research, banking, or financial services * Strong background in travel coordination, expense management, and conference/event planning * Excellent organizational and time management skills with ability to handle multiple priorities * Proficiency in Microsoft Office (Excel, PowerPoint, Outlook) and CRM/database systems * Excellent written and verbal communication skills; strong proofreading and attention to detail * Team-oriented, collaborative, and adaptable with a client-service mindset * Bachelor's degree preferred Compensation/Benefits: * Up to $105K base salary + paid overtime + bonus eligibility * Company-paid healthcare Fertility, adoption, and surrogacy benefits Tuition reimbursement Generous PTO package Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

A boutique law firm with offices in New York, is seeking an experienced Temporary Executive Assistant to support its Founding Partner. This role is a high-level, fast-paced opportunity that requires a seasoned EA with proven experience supporting C-suite executives or HNWIs. The ideal candidate will be professional, polished, and resilient, with the ability to thrive under extremely high expectations. Responsibilities include: Heavy calendar and schedule management. Extensive travel coordination and logistics. Serving as gatekeeper and point of contact for the Partner. Coordinating with Chicago-based EA to ensure seamless support. Handling sensitive information with discretion and poise. Limited personal assistance (light, occasional errands). Qualifications: 5+ years of Executive Assistant experience supporting CEOs, Founding Partners, or HNWIs. Background in law firm or finance/investment banking environment strongly preferred. Bachelor's degree highly preferred. Polished, professional, with exceptional communication and organizational skills. Ability to manage competing priorities and thrive under pressure. Resilient, proactive, and highly discreet. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a growth equity investment firm, is seeking an Executive Assistant and Project Coordinator to support senior executives in New York, NY. The hours are 9:00am - 6:00pm with some flexibility as needed. This role is hybrid, 4 days in office and 1 day remote, with occasional flexibility for 5 days as required. Responsibilities: Provide administrative and organizational support to senior executives, including calendar management, meeting coordination, and email correspondence Coordinate domestic and international travel and manage expense reporting Support project initiatives, including tracking deliverables and preparing client-facing materials Serve as liaison between executives, internal teams, and external stakeholders Assist with onboarding, training, and ad hoc team projects Participate in office events, happy hours, and initiatives that support team culture Job Requirements: 2-3+ years of Executive Assistant experience supporting senior-level executives Experience managing multiple priorities in a fast-paced environment Strong written and verbal communication skills; polished and professional Experience with CRM systems and client-facing support preferred Comfortable working in finance or similar professional services environment Detail-oriented, proactive, and collaborative team player Compensation / Benefits: Up to $115K base + paid OT + bonus 100% paid medical premiums for employee 401K Commuter benefits Generous PTO package $25 daily lunch stipend Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a real estate investment business, is seeking an Executive Assistant to support the President in New York, NY. The hours are 8/8:30am - 5/5:30pm with some flexibility as needed. This role is hybrid, 4 days in office and 1 day remote. Responsibilities: * Manage calendar and schedule/reschedule appointments * Coordinate complex travel arrangements, meetings, and expense reports * Monitor and manage correspondence and emails, synthesizing messages into professional communication * Organize and prepare materials and logistics for meetings * Handle confidential information with discretion and integrity * Develop and maintain electronic filing systems * Collaborate closely with other Executive Assistants and cross-functional teams Qualifications: * Bachelor's degree required * 5-7+ years of Executive Assistant experience, ideally in professional services (real estate, banking, trading floor experience a plus but not required) * Strong organizational and time management skills with meticulous attention to detail * Excellent communication skills, both written and verbal * Proactive problem solver with ability to anticipate needs and resolve issues * Team-oriented, low-ego, and collaborative with strong interpersonal skills * Tech-savvy with proficiency in Google Suite (especially Calendar and Slides); familiarity with PowerPoint a plus Compensation/Benefits: * Up to $130K base salary + paid overtime + bonus * 100% covered medical, dental, and vision * 401K with match * Generous PTO Package * Free lunch stipend Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)