OFFICE ASSISTANT/PERSONAL ASSISTANT (Downtown West Palm Beach)

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant (EA) / Virtual Assistant (VA) to support Public Speaker, Wellness influencer. This role requires someone who is reliable, detail-oriented, and adaptable, with excellent communication skills and the ability to manage multiple tasks simultaneously. This is a primary role for someone looking for long-term growth within the organization. While the EA will have designated working hours, they must also be available for additional hours if needed and be open to receiving voice notes and text messages at any time. They will not be expected to respond or act on them immediately unless urgent, but they must review them first thing in the morning during their workday.Key Responsibilities Administrative & Scheduling Support Manage and schedule appointments, meetings, and global speaking engagements, social media platforms uploads, newsletter. Organize and maintain multiple calendars across platforms, including: Mac-based (iCloud Calendar) Windows-based (Outlook Calendar) Google Calendar iOS calendar apps Handle email correspondence professionally and efficiently. Coordinate and organize travel arrangements for international events. Create and manage Google Meet meetings, calendars, Zoom meetings or others, ensuring proper scheduling and invitations. Website & Email Marketing Management Maintain and update WordPress website (including blogs, pages, and landing pages). Manage and update Flodesk, Beacons (or similar platforms) for email campaigns and newsletters. Segment and maintain email lists, implementing automated workflows. Ensure digital content aligns with branding and messaging. Create and manage JotForms (or similar) for surveys, applications, and client intake processes. Podcast & Media Coordination Manage invitations for podcast guests and coordinate scheduling. Track and respond to podcast invitations for you to appear as a guest. Work with social media, PR, and business teams to promote podcast episodes. Ensure all podcast-related communication is organized and timely. NOTE: candidate should be a self starter and quick learner, meaning that if there are programs, platforms, or software on this qualifications list that they are not familiar with, they should be able to very quickly do a YouTube, ChatGPT, or Google search to learn how to use these platforms within 5 to 15 minutes. If you are not able to do that, then you are not the right candidate as this would mean, you are not a problem solver, quick learner or text Savvy. This is for someone who is motivated and can figure things out. This is not a job for someone who needs training or constant supervision. Manage DMs and engagement on Instagram, LinkedIn, and other platforms. Schedule and optimize social media posts using scheduling tools (Instagram Creator Studio, Meta Business Suite, or similar). Upload and optimize YouTube videos (titles, descriptions, tags, and thumbnails). Upload & Maintain Pinterest Business Page Familiarity with ManyChat (or similar chatbot automation tools). Know how to use REPURPOSE.io Monitor analytics and engagement insights to improve social media performance. Speaking Engagement & Presentation Support Create professional PowerPoint presentations (or similar) for global speaking engagements. Format and design visually appealing slides with clear messaging. Research and compile relevant industry insights for presentations. Assist in organizing conference materials and speaker notes. Follow up with event organizers to confirm schedules, logistics, and deliverables. Manage affiliate relationships and track performance metrics. Maintain affiliate agreements, payments, and collaborations. Coordinate with brands and partners for sponsorships and collaborations. Project & Task Coordination Use Trello, Repurpose.io (or similar project management tools) for task tracking and workflow organization. Manage and organize Google Sheets, Excel spreadsheets, and databases. Ensure smooth coordination between different projects and deadlines. Technical Proficiency Microsoft Office Suite (PowerPoint, Excel, Word, Outlook) or similar. Google Workspace (Docs, Sheets, Slides, Meet, Drive, Calendar) or similar. Zoom & Google Meet (or similar virtual meeting platforms). JotForm, Typeform (or similar form creation software). CANVA: MUST BE AN EXPERT AT CANVA, CREATING SLIDEs AND PRESENTATIONS, Business cards, ads and flyers, posts, etc CapCup, Descript ChatGPT (or similar AI tools) for research, content drafting, and automation. WordPress (or similar CMS) for website updates and management. Flodesk (or similar email marketing platforms). Beacons, links, stanstore experience. ManyChat (or similar chatbot automation platforms). Instagram Creator Studio / Meta Business Suite (or similar scheduling tools). YouTube Studio (or similar platforms for video uploads, descriptions, and analytics). Substack uploading Pinterest uploading LinkedIn for professional networking and content posting. iCloud and iPhone proficiency, including file transfers and media management. Ability to work on both Windows and iMac systems. Must be a quick learner and able to adapt to new software programs quickly. Ideal Candidate Profile Knows the programs and platforms in the job description or can easily learn them before the interview. Will not train, must be ready to work. Highly organized, proactive, and takes initiative. Tech-savvy with a strong digital social media platform and administrative skills. Able to work remotely, check in regularly, and stay on top of tasks. Strong communication skills, ready ng and writing; and ability to represent you professionally. Primary commitment: Seeking candidates who view this role as their main job and want to grow with the organization. Flexible availability: While there are designated work hours, the EA must be open to occasional additional hours when needed. Must be comfortable receiving voice notes and texts at any time, even if they are reviewed and handled during work hours if not urgent.

Must have good data entry skills and be good with computers . Busy bail bond office. Looking for someone that is a fast learner and works well under pressure. 20 to 30 hours a week. Hours somewhat flexible. Must LOVE DOGS. We have a Rottweiler on staff. Great opportunity to learn a new career Email resume Bondmeout@aol.com

Dusty Strings Company seeks a skilled teammate to join our Office Team. This is a position at our Interbay workshop where we build harps and hammered dulcimers at 3450 16th Ave West. For over 45 years, Dusty Strings has been designing and building harps and hammered dulcimers in Seattle. We have become highly respected in the world-wide music community for excellent craftspersonship, mesmerizing sound, and caring customer service. Benefits include vacation, sick leave, health & dental insurance, and a positive and collaborative work environment. Responsibilities include - Maintaining all regular accounting functions, including A/P, A/R, P/R, benefits administration, account reconciliations, filing city & state tax reports, managing deadlines and general reporting - Taking customer orders and providing customer service over the phone and by email - Other assorted tasks (as a small company, we all wear many hats!) Requirements - Organized and accurate with numbers - Proficiency with Microsoft Excel, LibreOffice Calc, Google Sheets, or equivalent - Familiarity with Quickbooks Desktop or other accounting software Helpful traits - Inquisitive problem solver - Excellent verbal and written communication skills - Strong initiative and self-management skills - Ability to provide helpful and courteous customer service to co-workers and customers - Knowledge of and interest for music and musical instruments My name is Ray Mooers and I’m the co-owner and founder of Dusty Strings Company, which started with a fascination for the hammered dulcimer in 1979. From our real grass-roots beginnings, we have had the opportunity to grow Dusty Strings into an internationally-respected brand of hammered dulcimers and harps, as well as a widely known and appreciated regional music store and music school in Fremont. The only way this could have happened is with the help of many dedicated individuals who have shared our vision of providing quality instruments and service that enhance the lives of our customers through music. These are the employees of Dusty Strings. With 45 years of high-quality musical instrument manufacturing and retailing right here in the heart of Seattle, we must be doing something right. Come join our team of artisans who take pride in accomplishing high-quality work every day! Apply here: https://dustystrings.bamboohr.com/careers/24?source=aWQ9MjQ%3D No phone calls and no in-person visits, please. Dusty Strings is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, caste, or any other status protected by law.

Do you crave working at a job which entails a variety of duties? Do you enjoy a casual non corporate work environment? Do you crave working at a job which entails a variety of duties? Do you enjoy a casual non corporate work environment? We are a small business specializing in fine antiques and art and we run internet based auctions several times a year. You would be an independent contractor (1099) working part time flexible hours, about 4 to 5 hours a day plus one Sunday every 6 weeks-this will be mandatory and important. $20.00 per hour to start. Experienced computer skills including simple spreadsheets and Microsoft Office or Google Workspace and light bookkeeping using Quickbooks with careful attention to details . Help us get our auctions up on the internet in a timely manor. You will be working with the owner setting up and organizing items to be auctioned. You will oversee day to day operations which include a variety of tasks. You will be entering items into our simple to use auction software where accuracy and good grammar and spelling are essential. You should be a person with a positive attitude and good communication skills; a person who enjoys interacting with clients with a pleasant phone/email demeanor. Knowledge of French would be a plus but not required. Social media tasks include sending marketing emails via Mailchimp, posting on Instagram and Facebook and website updates. We are located in West Las Vegas 10 minutes from the strip! Resume requested.

Join The Barricade Co. as a Pre-Lien Specialist / Administrative Assistant Are you ready to be part of a team that values dedication, accountability, and courage? Look no further – The Barricade Company, a leading force in traffic management, is looking for a detail-oriented Pre-Lien Specialist / Administrative Assistant to support our Las Vegas and Phoenix offices. Who You Are: • Do you have strong organizational skills and attention to detail? • Are you comfortable managing documents, deadlines, and data entry with accuracy? • Are you proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Drive)? • Can you type at least 50 words per minute? • Do you enjoy supporting a team and communicating clearly with coworkers, vendors, and clients? If this sounds like you, we’d love to hear from you! Your Role: As a Pre-Lien Specialist / Administrative Assistant, you’ll be responsible for: • Preparing, tracking, and filing preliminary lien notices in compliance with state requirements. • Maintaining accurate lien-related records and tracking important deadlines. • Providing general administrative support including data entry, filing, and document management. • Assisting both the Las Vegas and Phoenix offices with office tasks and communications. What We Offer: • Competitive pay: $18 – $20 per hour, depending on experience. • Schedule: Monday through Friday, 7:00 AM to 3:00 PM. • Medical, Dental, and Vision benefits coverage for full-time employees • Paid time off (PTO) • 401(k) with company match • Career advancement: Opportunities for professional growth within the company. • Supportive workplace: Join a team that values respect, accountability, and integrity. Why Choose The Barricade Co.: Discover more than just a job – join a workplace where your contributions matter. We provide training, career development opportunities, and a strong team environment built on our core values. Apply Now and Start Your Journey! Ready to make an impact? Apply today by completing our quick online application and survey: Apply Here For more information, visit The Barricade Company or contact our office at 702-960-8559 Mon- Fri 7 am to 3 pm. Equal Opportunity Employer: The Barricade Co. is proud to be an Equal Opportunity Employer. This information outlines the general nature and level of work performed by employees in this classification. It is not intended to be a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Dental Receptionist Las Vegas, NV. On-site $17-20/Hr Part-time Job description Join our friendly private dental office in Las Vegas, Nevada, as a Dental Receptionist. In this vital front desk role, you will warmly welcome patients, manage appointments, and ensure seamless daily operations. Your professionalism and communication skills will help create a positive patient experience from the very first interaction. We pride ourselves on a supportive team atmosphere and value individuals who are proactive, organized, and dedicated to excellent service. If you are passionate about delivering top-notch care and meet the qualifications below, we invite you to apply. Compensation • $17-20 an hour based on experience • Bonus opportunities Schedule • Part-time 3 Days • Monday, Thursday, Friday 9:00 AM - 6:00 PM (Subject to change) Benefits • Referral Bonus Program Qualifications • Minimum 1 year of dental front office experience required • Experience in presenting dental treatment plans to patients preferred • Exceptional customer service and professional phone etiquette required • Demonstrated proficiency in dental insurance processes, financial ledgers, and managing account balances required • Proficiency with Dentrix dental practice management software required • Bilingual in Spanish preferred, but not required