$$$....Executive Administrative Assistant....$$$ (WOODLAND HILLS)

Shipping and trading service Customer services Packing Services

EMPLOYMENT OPPORTUNITY The Energy Intake Assistant will pre-screen energy specific clients, schedule appointments, assist with document collection and data entry. The Assist will also provide general clerical support to the Energy Program Specialists and team. This will be a full-time position at 37.5 hours per week. Preference will be given to those bilingual in Spanish/English. All training will be provided on the job. JOB DUTIES AND RESPONSIBILITES INCLUDE: 1. Screens clients, schedules appointments, and responds to inquiries regarding the Energy Program. 2. Monitors Daysmart software for online applications. Contacts customer to complete intake form in Docuware. 3. Assists online and in-person clients in completing the Energy Assistance application. 4. Performs appointment confirmation calls at 10-day and 1-day intervals. 5. Organizes and maintains daily intake forms for Energy Program Specialists. 6. Process incoming mail and electronic mail for Energy Program. Scan and file incoming documents into Docuware. 7. Serve as point person for energy@ email address. Respond and manage incoming emails. 8. Provides basic home energy conversation education through printed flyer/brief review with clients. 9. Enters client information into multiple agency databases. 10. Process PSE help files electronically. 11. Provide clerical support functions for Energy Program Specialists at the direction of the Energy Program Manager. 12. Coordinate with Resource Specialists regarding client calls and scheduling appointments. 13. Contact utilities on behalf of clients to help set up payment arrangements as needed. 14. Assists clients at reception area as a back up to Energy Program Specialists. 15. Assist with program outreach events as needed. 16. Participate in agency and team meetings and trainings as required. 17. Other duties assigned by management. QUALIFICATIONS INCLUDE: Education & Experience: -High School Diploma or GED/HSE minimum required. -Basic clerical skills (filing, math, calculator, data entry, legible writing) required. -Or a combination of education/experience meeting required job qualifications. License(s) & Certification(s): -Valid driver’s license and auto liability insurance required for work related travel. -First Aid & CPR Certified. (within 6 months of hire) Skills & Abilities: -Spanish/English bilingual preferred, additional languages helpful. -Must have strong attention to detail. -Ability to learn and use agency databases, such as Docuware, VMware, EmpowOR. -Strong organization and time management required, with ability to multi-task. -Work independently, and as a team member; self-motivated. -Must have strong and effective communication skills (oral and written). -Ability to be an effective and positive ambassador for the agency. -Competency of standard office procedures and equipment. -Ability to navigate Microsoft Office applications, including Microsoft 365, Excel, Word, Teams and Outlook. -Demonstrated ability to work harmoniously with people from varied cultural, socioeconomic, educational and experiential backgrounds. COMPENSATION AND BENEFITS Pay range between $17.49-$19.32 per hour (DOE) Benefits include: -Medical & Dental Insurance including Rx and Vision -Life Insurance and AD&D coverage -Retirement Plan -Employee Assistance Program -Paid Sick and Vacation Leave -12 Holidays per year -Health club discount (Community Action reserves right to modify, amend, or terminate any benefit at any time for any reason.) TO APPLY: Qualified candidates are encouraged to apply by providing ALL items requested. Please submit the following: (1) Community Action Application (2) Resume (3) Letter of Interest. You can find all job announcements and apply online on our website at www.communityactionskagit.org Community Action of Skagit County reserves the right to extend application deadlines and to modify the selection schedule without notice, to form eligibility lists for, or make appointments to, other positions with similar employment requirements. Community Action of Skagit County is an Equal Opportunity Employer. Should you require accommodation in the application process, please contact our HR Department.

Who We Are Since opening its doors in 1984, we at The Winchester Inn believe that cultivating a positive and professional staff gives us the ability to give the level of personal service guests have come to expect and love. We truly believe that good enough is never enough and aim to provide legendary service our guests have told others about for nearly 40 years. If you find yourself a team player, detail oriented, love to host and would like to work in a local, historical inn; read on and send us your resume! Responsibilities -Greeting & Checking In Guests: Welcome customers upon entrance, confirm reservations, identification, walk guests to room and assist with luggage -Guest Services: Act as the point of reference for guests who need assistance or information and attend to their requests, understand customer’s needs and provide them with personalized solutions, respond to complaints and find the appropriate solution -General Correspondence: answering all phone calls and emails to make reservations for the hotel or either restaurant on site, answering general questions, take and distribute messages or mail and redirect calls -Reservation System: Manage online, phone and in-person room reservations using our hotel POS, creating invoices for the gift shop and running reports for all other departments -Department Communication: clear and effective communication between all other departments (housekeeping, kitchen, waitstaff, management, maintenance) regarding scheduling, guest relations, and reservations. -Checking Out Guests: Assisting guests with the check-out process, ensuring accuracy in billing and payment procedures, and addressing any concerns or questions they may have -Opening and Closing: knowing procedures on the opening of the lobby, set up of breakfast service, and fully opening hotel as well as closing down the hotel and setting up staff for success the next day -General Other Responsibilities: keeping the lobby clean and orderly, making sure the gift shop is clean and stocked, keeping an eye on the comings and goings of the inn, intaking liquor and wine orders, serving breakfast if need be, checking rooms for cleanliness, making reservations/arranging taxi services/retrieving information for guests Qualifications: *Please Read Before Applying* -High School Diploma or GED -2 years of experience in a similar capacity within the hotel and lodging industry required -2 years of customer service experience required -1 year of clerical/administrative experience work required -A flexible schedule with ability to work days, evenings, weekends and holidays required -21 years or older (as there may be times you will need to serve alcohol) -Grasp, bend, push or pull heavy loads and lift, carry and/or otherwise move packages, boxes, and luggage up to 25lbs up and down multiple stairs -Excellent computer skills, including experience with the Microsoft Office suite and Google Drive -Reliable transportation to and from work -Must be punctual, with regular and reliable attendance -Business casual dress code. No jeans, no tees, no sneakers! -Ability to perform assigned duties both with and without supervision with detail, speed, and accuracy -Comfortably, clearly & confidently communicating with guests, co-workers between departments, and management. -Detail-oriented with strong multitasking and prioritization skills, ability to handle multiple tasks at once. -Able to follow verbal as well as written instructions. -Honesty and integrity. -Solve practical problems and deal with a variety of ever changing variables -Effectively deal with internal and external guests, both longtime and new guests, some of whom will require high levels of patience, tact, and diplomacy -Works well under the pressure and fast paced environment and handles multiple tasks at once. Job Type: Part-time Pay: From $16 per hour Hours: 16 - 24 hours Holidays Weekends as needed Experience: -Customer service: 1 year (Required) -Clerical: 1 year (Required) -Hospitality: 1 year (Required) Work Location: In person https://docs.google.com/forms/d/e/1FAIpQLSf4N7RZSVSCIXIhW5YiFnmwKEgNXMAr1RAqyGnoQS8cZp4Epw/viewform

We are looking for a organized, motivated and capable person to help us run our jewelry website. Offering: Flexible hours and scheduling $20 per hour to start with potential for raises with good organizational and administrative skills. Skills that will be useful to have or we are hoping you can learn. Shipping and Packaging Organizing supplies for Website Replying to Emails and Basic Computer tasks Photography and Photo Editing If you think you could excel in this environment, please be in touch. Include a brief resume or description of your work history and a summary of your availability. Thank you

Dispatcher Hvac & Refrigeration company Central Point, OR compensation: $19.00/hour employment type: full-time job title: Office Scheduler/Dispatch (in office position) Hvac Company looking for a high energy, self-motivated, confident Dispatcher to add to our team. We manage 7 technicians all over the greater southern Oregon area. Primary Responsibilities and Duties (but not limited to) • Answers customer calls, enter customer information in the schedule. • Coordinates the scheduling of HVAC/Refrigeration installations, repairs and maintenance. • Acts as primary contact between the customer and the company. • Assist sales with writing up quotes • Filling & light office cleaning and organization. • Manages paperwork for all installations and service calls. • Assist walk in customers with counter sales for parts • Processes credit card payments. Reporting Relationship: • The Dispatcher reports directly to the Office manager Qualification Requirements: • Education: High school degree or GED or equivalent experience • Hvac dispatching Experience at handling multiple phone lines and interfacing customers is desirable. • Excellent phone etiquette • Maintaining high-quality customer service and care. • Manage multi-line phone systems and respond to customer requests, questions, and complaints. • Basic knowledge of Microsoft Word. • Ability to follow directions and specific process steps. • Must have valid driver's license. • Must have reliable transportation Required Skills, Knowledge and/or Abilities: • Must possess good communication skills, particularly telephone skills. • Must be able to handle multiple phone lines and scheduling tasks. • Must be customer service oriented while maintaining the best interest of the company. • Must be able to type 50 wpm. • Must be able to lift office supplies (approximately 25 pounds). Schedule: - Day shift - Monday to Friday Experience: -Dispatching: 1 Year (Preferred) - Microsoft Office: 1 year (Preferred) - Customer Service: 2 years (Preferred) Work Location: In person position (Central Point)

Looking for an enthusiastic individual to work in a fast-paced healthcare setting! Position is typically 32-35 hours a week at full time. The starting pay ranges between $20-21, with pay increases starting after 90 days of employment. On the administrative side of things, you would be managing the front desk, scheduling patients, answering calls and emails, processing payments and working with insurance. On the personal assistant side of things, there is a wide range of possible tasks on any given day. You'll never have the same day twice at the job. Looking for someone who is willing to be challenged and learn new skills. Must be organized, focused and self-managed. Strong time management skills are essential. We have found that introvert personalities are essential for this job, so introverts welcome! No education required, we will train employees. There is a fairly long learning curve with this job, so roughly a 2-year commitment is preferred. This is an incredibly rewarding job and a great learning experience. We look forward to your application!