Craigslist
OFFICE ADMINISTRATOR / HUMAN RESOURCES (san leandro)
We are a busy and fast-paced landscape design, construction, and maintenance company seeking a highly organized, proactive, and reliable Office Manager with strong HR experience. This multi award winning company is looking for someone to help oversee and optimize our day to day administrative procedures. As a key member of our leadership team, you will play a vital role in ensuring smooth office functionality, supporting field crews, and maintaining compliance with internal policies and procedures. If you thrive on organization, multitasking, and supporting a hardworking team, we want to hear from you!
Key Responsibilities:
Office & Operations Support:
Manage office and field supplies and inventory
Coordinate and track uniform distribution
Ensure truck and tool maintenance is tracked and scheduled appropriately
Maintain and update the company Operations Manual (OPS Manual)
Maintain all company records
Maintain business license renewals
Administrative & Financial Tasks:
Answer phones and direct inquiries to the appropriate manager
Manage company calendar and ensure key deadlines are tracked and met
Process deposits and handle petty cash responsibly
Manage meetings such as safety meetings, harassment training
Oversee insurance renewals
Maintain Notices and postings (holiday, labor laws)
Maintain OSHA compliance
HR & Employee Support:
Experience recruiting new employees
Manage employee onboarding and offboarding processes
New Employee Orientation
Manage employee benefits, including PTO tracking, IRA, and healthcare enrollment
Coordinate with providers and employees for workers’ compensation cases and claims
Maintain up-to-date employee records, including status updates
Keep the employee database current:
Emergency contact list
Birthday and anniversary calendar
Employee contact list
Support the company with legal compliance and staff communication
Knowledge of current laws including wage and hour rules
Ensure a positive and professional employee experience throughout all HR interactions
Preferred Qualifications:
Previous Office Manager or HR Assistant experience (construction industry a major plus)
Bilingual (English/Spanish) strongly preferred
Strong computer skills, including Microsoft Excel, Word, Outlook, Google Suite
Excellent organizational, time management, and communication skills
Ability to multitask and prioritize effectively in a fast-paced environment
High attention to detail and discretion when handling confidential information

1590 San Leandro Blvd, San Leandro, CA 94577, USA
$75,000-90,000/year