Front Desk Coordinator

We are seeking a friendly and professional Front Desk Representative to join our team at Meccasoft. As the first point of contact for our company, the ideal candidate will possess excellent communication and interpersonal skills. Responsibilities include greeting and welcoming visitors, answering incoming calls, providing information about the company, and performing administrative duties such as filing and managing correspondence. The Front Desk Representative will also be responsible for coordinating with other departments to ensure efficient office operations. Requirements High school diploma or equivalent Previous experience in a customer service or receptionist role is preferred Excellent communication and interpersonal skills Proficient in Microsoft Office Suite Ability to multitask and prioritize tasks

**Please send an updated resume to for consideration** We are seeking a highly organized and bilingual (English/Spanish) Administrative & Client Relations Specialist to support the daily operations of our office while assisting with client engagement and light business development activities. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced, multi-functional role that blends administrative excellence with professional client interaction. Primary Responsibilities: Administrative Support Perform general office duties, including scheduling, filing, document management, and accurate data entry. Answer and direct incoming calls and emails in both English and Spanish with professionalism and clarity. Support recruitment and HR functions, including screening resumes, coordinating interviews, onboarding new hires, and maintaining candidate records. Maintain and update internal databases, spreadsheets, and records with a high level of accuracy and confidentiality. Prepare internal and client-facing documents, presentations, and reports using Microsoft Office Suite. Ensure all office supplies, resources, and documentation are organized and readily available to support operations. Demonstrate excellent time management, multitasking, and follow-through in completing administrative assignments. Client Relations & Business Development Provide bilingual (English/Spanish) support to clients through calls, emails, and occasional in-person meetings. Collaborate with the sales and recruiting teams to understand client needs and ensure quality service delivery. Assist in coordinating client visits, follow-ups, and feedback collection. Represent the company at occasional community events, job fairs, and client meetings. Support client communications related to services, candidate updates, or general inquiries. Qualifications: Bilingual proficiency in English and Spanish (required). Minimum 1 year of experience in an administrative, office coordinator, or client support role. Previous experience in staffing, HR, or recruitment support is highly preferred. Excellent written and verbal communication skills in both languages. Strong organizational skills with high attention to detail. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with CRM or ATS systems. Valid driver’s license and reliable transportation (for occasional local travel to clients). **Please send an updated resume for consideration**

Energy Impact Partners (EIP) is a global investment platform leading the transition to a sustainable energy future. EIP brings together bold entrepreneurs and some of the world’s most forward-looking energy and industrial companies to advance clean energy innovation. EIP has $4.4+ billion in assets under management and invests globally across venture, growth, and credit with has a team of more than 90 professionals. EIP is seeking a skilled receptionist whose primary responsibility is to serve as the first point of contact in the office for guests and team members and to do so in a polite, professional, and courteous manner. The Receptionist is also responsible for optimizing general office operations. Duties include, but are not limited to, welcoming and situating guests, accepting mail/deliveries, coordinating with building staff, scheduling use of rooms and desks in the office, answering the main telephone line, maintaining, stocking supplies in, and ensuring office spaces are tidy, ordering daily lunch, setting up conference rooms, and assisting the Events & Operations team, including providing administrative support and events coordination and support. The Receptionist is expected to be in office Monday - Friday, 9 am to 6 pm, with flexibility to come in early or stay late as needed, particularly for in-office events. Essential Functions: Greeting guests, escorting them to the appropriate room or office, and offering them beverages Accepting deliveries and directing third-party vendors as needed Interacting with building staff; submitting work orders via the building portal; and entering guests in the building security portal Scheduling use of conference rooms, guest offices, desks and office spaces via the room reservation system Answering the main telephone line; taking messages; and directing calls Maintaining and stocking reception area, office supplies, and food and beverage stations; ensuring reception area and office spaces are clean and tidy Coordinating, ordering, accepting delivery of, and/or setting up daily lunches and catering orders Providing administrative support to the Events & Operations team, e.g., printing, typing, document organization, time entry, expense reporting, file creation, mass mailings, etc. Coordinating and supporting 70+ events and meetings annually including, but not limited to, arranging catering, setting up conference rooms and reception area, and preparing badges, signage, and lanyards for events Additional Responsibilities/Expectations: Performing occasional short-distance, runner/delivery services, e.g., lunch, post office, etc. Working overtime, whether early or late, particularly on the days of, or in preparation for, 70+ events annually Travelling domestically twice a year for 4-6 days Requirements High school diploma, but undergraduate degree preferred 1+ years of experience in a professional service environment High degree of facility with Microsoft Office (Excel, Outlook, PowerPoint, Word) and Adobe Excellent customer service attitude as well as outstanding professionalism and communication skills Strong organizational skills and ability to multi-task and work independently Responsiveness to electronic communication (e.g., Outlook, Slack) Strong sense of responsibility and discretion Comfortable with physical tasks such as lifting bins, packing supplies, and restocking, and must be able to lift over 50lbs Benefits The compensation range for this position is $65,000-$70,000, and this role is overtime eligible. Final salary compensation will be determined at time of offer and will be based off a combination of years of experience, skills, education, and applicable licenses/certifications. Employees are also eligible for an annual performance-based bonus, and non-monetary company benefits including medical insurance, PTO days, parental and sick leave benefits, and 401k retirement benefits, and more.

Ables Landscapes, an award-winning landscape company based in Hollywood, SC, has been creating beautiful outdoor living spaces for high-end residential homes in the Charleston area for over 45 years. With a strong commitment to quality, integrity, and connecting people to something beautiful, Ables Landscapes offers a unique opportunity to join a dedicated team as a Landscape Maintenance Account Manager. This role is ideal for a motivated and experienced professional who values teamwork, client satisfaction, and personal growth within a supportive and mission-driven environment. Responsibilities Conduct initial sales consultations, prepare estimates, and manage follow-up communications with clients (with training and ongoing support from management). Oversee account management, ensuring quality control and high levels of client satisfaction by responding promptly to client inquiries and requests. Coordinate subcontracted services such as lawn and shrub care and mulch blowing, working closely with office staff. Foster strong relationships with team members, encouraging open communication, recognizing development opportunities, and supporting a positive work culture. Collaborate with office staff to ensure accurate invoicing for enhancements and one-time jobs. Review crew inspection sheets to maintain accuracy and quality standards. Report equipment issues to ownership and shop staff for timely resolution. Participate in safety and training exercises to promote a safe and knowledgeable work environment. Qualifications Proven ability to lead, manage, delegate, and direct multiple teams effectively. Strong organizational skills and the ability to multi-task in a fast-paced environment. Experience coordinating with vendors and subcontractors. Proficiency in basic computer skills (Word, Excel) and willingness to learn new software programs. Self-motivated with a creative and positive sales approach. Ability to meet the physical requirements of the job. Professionalism and integrity in representing Ables Landscapes at all times. Preferred: Experience with LMN software. Preferred: Bilingual in Spanish and English. Preferred: Valid driver's license. Benefits Standard paid holidays after 90 days 401K with a 4% match after six months Free MUSC Telemedicine for employees and discounted access for families One week paid vacation after six months; two weeks after one year, with an additional day each year up to four weeks Health insurance available after 90 days, with 80% of the employee’s premium paid Two annual sick/personal days $25,000 life insurance policy provided Separate dental and vision insurance options Quarterly employee events, including picnics and holiday parties Consistent dream sessions with a Dream Manager Access to counseling services, with 80% of up to nine private sessions covered Financial support of up to 50% for approved mission trips Apply now in 2 minutes! Powered by

Serves visitors by greeting, welcoming, and directing them appropriately. Notifies company personnel of visitor arrival. Operates telecommunication system and answers or refers inquiries to appropriate personnel. Distribute mail to personnel. Maintains security of front lobby and organized reception area. Supports Human Resources team with duties as assigned. Essential Duties: Exhibits regular and punctual attendance. Maintain reception area in a clean and organized manner. Operate multi-line telecommunication system to answer and transfer calls and provide information as needed. Greet walk-in clients and visitors and alert appropriate personnel. Responds to requests for information/service inquiries in a timely and accurate manner. Accepts deliveries and mail, organize, and distribute to correct recipients using office mailing system. Acts as a notary. Maintains a working knowledge of the organization to properly route/request information. Maintain the security of lobby by operating security system with discretion. Manage building log of service providers arrival and departure times. Direct Alumni Support with Food Pantry visitors and inquiries. Handle filing and data entry as requested. Assists in other areas of Human Resources with special projects as assigned Requirements High school diploma or GED equivalency required. Administrative or reception experience preferred. Strong verbal and written communication skills. Proficiency in Microsoft Office for Windows applications (word processing, database, spreadsheet, e-mail, presentation graphics, etc.). A minimum of 45 wpm typing speed required. Bending, lifting, grasping, fine hand/eye coordination, pushing/pulling, prolonged sitting/standing. Proficiency in general office equipment operation. Exceptional time management and detail-orientation skills. Availability for travel as needed. Benefits 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Referral program Tuition reimbursement Vision insurance

POSITION SUMMARY The Center for an Agricultural Economy (CAE), based in Hardwick, VT, seeks a Bookkeeper and Administrative Assistant. Are you good with numbers, and comfortable with computers, interfacing with many people and supporting org wide systems? This position will support daily accounting tasks, including accounts payable, accounts receivable, and payroll, approximately 20 hours a week. This position will also provide general administrative support, such as reception, mail processing, managing calendars, scheduling, benefits paperwork, event logistics, approximately 20 hours a week. If organization, finance and people skills are your strengths, we want to hear from you! JOB DETAILS Position: Bookkeeper and Administrative Assistant Reports to: Finance Manager Schedule: Monday-Friday 9-5 Compensation: $23.00 to 25.00 per hour, non exempt Benefits: Paid Time Off, SIMPLE IRA, Health insurance, Health savings account,, Employer-paid short-term disability and life insurance, quarterly phone stipend, professional development compensation Minimum Qualifications (or equivalent combination of education and experience): Past experience in clerical or bookkeeping tasks. Proficiency in Microsoft Office and Google Suite, particularly Excel. Proficiency with Quickbooks Desktop preferred. Familiarity with GAAP. Experience with handling sensitive information with discretion. Strong organizational skills and attention to detail SUMMARY OF RESPONSIBILITIES Accounts Payable, Accounts Receivable and Payroll (50%) Process incoming bills to ensure bills are paid within terms and follow up when necessary to fix invoices, update addresses, or clarify charges. Process weekly and monthly invoices for earned revenue from CAE’s enterprise programs Process ongoing receipt of donations and grants Initiate collections process for past-due accounts, work with program managers to resolve Process weekly physical deposits of checks and cash and ongoing electronic payments Record Vermont Farm Fund loans disbursed and loan payments collected Process biweekly payroll for ~40 employees through Quickbooks Payroll Track and pay biweekly payroll liabilities and taxes Support administrative staff with wage reporting Support Financial Manager in compiling materials for yearly financial audits Maintain and make monthly updates to program budgets-to-actual Work with the Financial Manager to develop and implement improvements to finance systems in response to organizational change CAE Administrative Support (50%) Manage daily mail pick up and processing Manage reception areas in the two primary CAE work locations Schedule tours for the public of the facilities Respond to general phone and email inquires from the public Manage reservations and calendars for the Atkins Pavillion and the Community Kitchen Provide support to the Administrative Operations Manager in benefit administration and staff onboarding Other administrative duties as assigned ESSENTIAL FUNCTIONS Physical Demands/lifting requirements: Ability to sit for long periods of time Repetitive motions and typing Mental demands: Apply good judgment to decision making Analyze and problem solve Attention to detail HIRING PROCESS A hiring team of CAE staff will lead the process. Selected candidates will have an initial phone interview the week of August 18-22, which may be followed by an interview and tour of CAE spaces the following week. Interview questions will be shared ahead of time. CAE is committed to the full inclusion of all qualified individuals and will provide support in any way to assure everyone's best experience in the hiring process. CAE will take the steps necessary to assure that people with disabilities are provided reasonable accommodations during the interview process and, if hired, subsequent employment. For accommodation inquiries, please email us. TO APPLY Email us your resume, cover letter or letter of interest, and include “Bookkeeper/Admin Assistant” in your email subject line. We’re interested to hear your thoughts on any life or work experience as it relates to this position. Applicants who go on to interview with us will also be asked to provide references. Our application deadline is August 17, 2025. Initial interviews will begin by August 19. Let us know if you have any questions! EOE STATEMENT Building community leadership, investing in relationships, and listening to the needs of the community are core principles CAE applies to all our work. We strive to foster an inclusive and supportive staff culture where learning and growth are supported. CAE is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, national origin, religion, sex, sexual orientation, gender identity, genetics, disability, or veteran status. BACKGROUND ON CAE The Center for an Agricultural Economy is a catalyst for change based in Hardwick, Vermont. We support rural communities and working landscapes by building a more interconnected local food system. We work together with our neighbors and partners to cultivate interdependence and investigate how to create the conditions for socially, economically and ecologically thriving communities. We implement solutions through our foundational programs, innovative projects, dynamic partnerships and the resources available across our three distinct locations. Together, these components of our organization help ensure our rural food system is supported, our farms are thriving, and everyone is treated with dignity and respect.