Office Assistant

Royalty Staffing is currently seeking an Office Coordinator in Provo, UT. In this role, you will ensure the smooth daily operation of the office by managing logistics, supplies, guest services, and vendor coordination while supporting site events and workplace initiatives. You'll be a key point of contact for internal teams and visitors, proactively enhancing the employee experience and maintaining a high standard for the office environment.   Location - Provo, UT, United States Work environment – On-site Expected pay amount - 22.00 - 28.00 USD Per Hour Schedule – Monday – Friday,40 hours per week Assignment length - 12 month contract As Office Coordinator, you will: Support site operations, events, and executive visits with strong awareness of schedules and logistics. Manage office supply inventory, deliveries, vendor screening, and parking logistics. Coordinate real estate and workplace experience (WX) projects and provide onsite support. Oversee front desk reception, guest check-in, badging, and general office cleanliness. Book conference rooms, transportation, and meals; maintain knowledge of local venues. Utilize office technologies (Zoom, Envoy, Coda, ticketing systems) and troubleshoot as needed. Identify and escalate facilities needs; proactively improve the employee experience. Requirements Requirements 1–2 years of experience in office administration Strong ability to manage multiple projects simultaneously Proven capability to lead projects with minimal supervision Highly detail-oriented and exceptionally organized Flexible and adaptable to last-minute changes Excellent interpersonal and communication skills Confidently engages with customers and collaborates effectively across all levels of the organization Demonstrates a strong sense of urgency and responsiveness to ensure timely resolutions and maintain workplace efficiency Committed to fulfilling the full duration of the contract role A bachelor’s degree is preferred Benefits NA

About NeedlePaint NeedlePaint makes high-quality, custom needlepoint kits for resale. We’re a design-forward, fast-moving team that values precision, clear communication, and great customer service. Role Summary Own the flow of wholesale orders from intake to shipment. You’ll create and track production orders, set schedules, communicate with customers, invoice, and jump in on hands-on production tasks to keep everything on time and accurate. What You’ll Do Order & Production Coordination (≈24 hrs/week) • Place and manage wholesale orders in the portal; keep “ready by” dates current. • Build and adjust daily production schedules; respond to print/paint issues and re-queues. • Check in orders, track progress, and communicate status internally and with customers. • Generate invoices and send canvas ship lists to customers. • Help monitor inventory of materials and flag replenishment needs. Hands-On Production (≈12 hrs/week) • Cut canvas, count/organize canvases and orders. • Pack and ship orders (or be ready to step in as needed). You’re a Great Fit If You… • Have experience coordinating projects or supporting a team in an administrative role. • Are meticulous and patient—able to QC your own work with extreme attention to detail. • Keep a clean, organized workspace and enjoy repeatable processes done the right way. • Communicate clearly and kindly with customers and teammates. • Have basic Microsoft Excel skills • Photoshop experience is a also a plus. • Have needlepoint/crafting experience or a strong maker mindset. • Thrive in a design-driven environment with rapid prototyping and continuous improvement. Hours & On-Site Requirement • Monday–Friday, on-site in Denver. This is not a remote role, but hours and afternoons can be flexible. • Typical split: ~24 hrs coordination/admin + ~12 hrs production. Actual mix may vary with volume. Hiring Timeline ASAP—we’re in our holiday season. How to Apply • Email your resume and a short cover letter telling us why you want to work at NeedlePaint. • Your phone number.
No phone calls, please. We won’t respond to applications without a resume.

Keep mission-critical work moving at the highest level of leadership MasteryPrep is seeking a proactive and highly organized Executive Assistant to support our CEO and play a key role in optimizing our leadership team’s focus and impact. In this role, you will manage day-to-day administrative operations, facilitate critical communication, and serve as a reliable partner in planning, scheduling, and coordination.  This is not just a calendar management role—your work will directly support the pace and precision of our executive leadership. The ideal candidate is detail-oriented, adaptable  and thrives in a fast-paced, mission-driven environment.  Responsibilities will include: Manage the CEO’s calendar, schedule, and inbox with a high degree of autonomy and accuracy.  Prioritize and coordinate meetings, appointments, and travel arrangements.  Manage sensitive and confidential information with discretion and integrity.  Serve as a trusted communication liaison between the CEO and internal/external stakeholders.  Support leadership team communication, including preparation of materials, agenda setting, and follow-up documentation.  Draft internal memos, executive summaries, and meeting notes with professionalism and clarity.  Help track high-level initiatives, deadlines, and deliverables across departments.  Support the CEO in preparing for speaking engagements, media appearances, and public events.  Anticipate needs and take initiative to resolve problems before they escalate.  Organize travel arrangements and itineraries.  Provide end-to-end support for meetings, on-site visits, and events.  Project management and presentation development, performing other ad hoc related duties as required. About Us Nearly 90% of low-income students graduate high school without a college-ready ACT or SAT score. MasteryPrep’s mission is to level the playing field in education by offering the most effective test preparation available – made accessible to all students.  Through 10 successful years of partnering with school districts and institutions on college readiness services and resources, MasteryPrep has surpassed one million students served since the company’s founding in 2012.  MasteryPrep has increased its student outreach by 200 percent since 2020 and is ranked among the Inc. 5000 “Fastest Growing Companies,” featured by “Entrepreneur 360,” and selected among the “Growth Leaders” by Louisiana Economic Development. When we ask our employees what they love most about working with MasteryPrep, it comes down to the mission, the people, and the challenge. The mission: Ever had a day when you just don’t feel like getting out of bed and working? We don’t. We have a strong mission that truly changes lives and it motivates us each day to get up, get together, get better, and get things done. The people: MasteryPrep is as diverse as the student population we serve and we value our employees as people, not just the position they fill. We have bicyclists, book nerds, musicians, basketball players, video gamers, and one person who has an insanely green thumb. No really. She can grow anything! The challenge: We believe that with everything we do, we should make it awesome. We don’t believe in “average,” “run-of-the-mill,” or “ordinary.” And “good enough” isn’t in our vocabulary. We’re growing tremendously and won’t stop until every student has access to a better future. Bring your experience, skills, and creativity here—and you’ll find MasteryPrep is a place to contribute and feel valued. Requirements Bachelor’s degree in Business Administration, Communication, or a related discipline – or equivalent professional experience. 5+ years of experience supporting senior executives or C-level leaders.  Excellent written and verbal communication skills. Advanced proficiency in Google Workspace, Microsoft Office, and familiarity with project management and collaboration tools. Proven ability to handle confidential information with discretion. Strong organizational skills with impeccable attention to detail. Ability to work independently and adapt quickly in a fast-changing environment.  Experience in using AI tools is a plus. Must be currently residing in the Baton Rouge, LA area and willing to work in-person at the MasteryPrep home office. Benefits $60,000+ starting salary based on qualifications Employee benefits eligibility (health, disability, AD&D, life insurance) Matching 401k Paid time off Generous paid holidays Company-supplied laptop

HOW TO APPLY PLEASE CLICK HERE TO APPLY We maintain a rigorous hiring process to help ensure we only hire the best and most dedicated professionals. Please note that you will not be considered for this position if you fail to follow the instructions when applying. WHY YOU SHOULD APPLY Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! A highly competitive Paid Time Off plan, promoting quality work-life balance. Subsidized gym memberships to help team members feel their best. Medical, dental, vision, and life insurance packages for all US-based team members. International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition. Device upgrade and learning reimbursement programs. Motivating career development plans with clearly defined goals and rewards. Additional job-specific incentives and bonuses. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! YOU SHOULD HAVE: Willingness to learn, grow, and collaborate with the team and company as a whole. Excellent verbal and written communication skills. A high level of discretion, ethics, and trustworthiness. Intermediate spreadsheet skills (preferred) Innovative thinking and a willingness to challenge existing methods where improvement is possible. Experience in bookkeeping / financial record keeping (preferred). Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred). The availability to work 40 hours per week from 9:00 am to 6:00 pm PST. A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers. YOUR DUTIES AND TASKS: Answer phones and emails. Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records. Resolve billing issues with clients and internal team members. Provide account access, usage reports, data analysis, and other ad hoc requests for team members. Support quality assurance checks of various internal and client facing reporting. Organize new client contracts, create invoices, and process client payments. Contribute to internal database maintenance, upkeep and data entry. Research, order, & distribute company-wide gifts (2-3 times per year). Organize company events, competitions, and special projects throughout the year. Facilitate company holiday, time off, and schedule variation calendars. YOUR DUTIES AND TASKS IF BASED IN LA: Handling mail pickup at Downtown LA office twice per week Scanning and organizing mail digitally Recording & depositing client payments Collecting and redistributing company office equipment from staff in region as needed (A valid driver’s license and reliable transportation in Los Angeles is required) HOW TO APPLY PLEASE CLICK HERE TO APPLY California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.

Hale Akua Garden Farm & Eco-Retreat Center is a gorgeous eco-retreat center and certified organic farm, overlooking 30 miles of untouched Maui coastline. It is located in the pristine valley of Huelo, just outside of Haiku. We host individuals, families, couples and small groups who come to unwind and reconnect with their deeper selves. Hale Akua is also a large retreat venue supplier where retreat leaders from all over the world come to host their retreat. The property features an organic farm which draws interest and guests to our property. You will also be working with current an You will be working with an accountant preparing invoices for payment. You will be welcoming registered guests and giving short tours of the property. As your experience with our office grows, more responsibilities will be offered. In hiring for this position, we are seeking to ensure that the retreat center functions well with an excellent guest experience. All employees must have their own car with a current safety check and a current driver's license. Hours for this full-time job are Monday-Friday 9am-5pm. Hours and even occasional days may vary to accommodate events on the property. The job starts out as a training position, where you will work with the other staff, and will eventually graduate to being a fully active member of our team. We would like someone who has had experience with taking at least some retreat, and as a result, has some understanding of the kind of people who come to retreats. We would also like someone who is interested in training in Compassionate Communication (NVC), a system of communication developed by Marshall Rosenberg PhD. (cnvc.org). Basic training in this style is offered from time to time and is important to participate in. Guest Services Executive at Hale Akua Garden Farm & Eco Retreat Center ensures guests receive the best service possible from the property. You provide guests with their requested room, address their needs, and resolve any complaints they may have throughout their stay. Your duties and responsibilities as a Guest Service Executive include: • Share in answering all incoming calls, check and forward voicemails and provide details on our retreat center, including available rooms, pricing, and facilities or directing calls to the appropriate staff member. • Check your Slack messages for inhouse conversations including guest requests, maintenance needs, housekeeping needs, landscaping needs. • Monitor your work email and contact@ email hourly and respond to inquiries of private and retreat guests, retreat leaders, vendors, management, IT and internal staff and forward email to appropriate person wherever needed. File appropriately once completed. • Share in greeting and welcoming guests upon arrival and during their stay. Answer guest questions, direct guest concerns to responsible team or staff and/or address/record/resolve and report all complaints. • Share in communicating with guests before, during and after their stay via phone or email. Perform concierge duties by answering any question about property or about Maui, and making recommendations for activities and restaurants etc. • Learn and understand about Hale Akua lodging and venue facilities and be able to clearly explain about the facilities to retreat guests how they can best utilize Hale Akua amenities for their specific needs. • Know how to listen to customer’s needs and responsible for maintaining a consistently high level of customer service as outlined by Hale Akua. • Share in performing all incoming/outgoing mail management responsibilities daily, including checking P.O. Box daily, picking up, loading, unloading, storing, & distributing received packages, sending mail/packages for guests and Lori. • Share in performing all check-in functions including preparing clipboard and keys, verifying arrival times through email and update in RG and communicating with team (also handing over after-hours check-ins to Night phone attendant and communicate to guest via night phone, taking payments form guests for late checkins), communicating house rules to guests upon arrival, completing check-in registration process, providing parking passes, handing over keys, scheduling farm tours & massage, giving property orientation/tour, storing luggage, upselling extra facilities and services wherever possible. • Share in performing all check-out functions including returning of room keys, collecting payments on pending charges (like farm tours, extra nights, late check-ins etc.), requesting feedback on Guest Comment Forms, and online on Google, Yelp & Trip Advisor, providing gift vouchers to guests (one per guest) for completed comment forms. • Share in performing all necessary accounting functions on Retreat Guru PMS including but not limited to adding charges on guest statements, taking payments, moving transactions and final reconciliation to ensure final payments are correct. • Share in managing bookings for all Membership rooms including offering Membership rooms when appropriate and upon Lori’s approval, sending pictures and pricing, taking reservations and confirming PayPal payments and recording them under guest reservations. • Share in assisting retreat sales team staff member with other daily responsibilities such as group tours etc. whenever necessary or when sales team is not available. Answer any questions they might have in regards to the lodging and venue facilities over phone or in-person. • Provide a daily work log to your supervisor via email or Slack. Prepare for all online trainings/meetings 10 minutes ahead of time and be in attendance punctually. • Enter a daily work log in the logging software provided. Spend ten minutes daily before leaving for the day to highlight the most important tasks you performed in the day and time spent on those tasks. • Participate in a weekly check-in with your supervisor to go work performed in the last week, work planned for the week ahead and any of your questions or concerns. • Manage bookings from OTA channels including Airbnb, VRBO, Booking.com, Expedia, Agoda and Trip Advisor. Log into each platform at beginning of day and respond to guest inquiries under platform inbox before during & after their stay, accept reservation requests, confirm arrival and departure times, request reviews after check-out, collect additional fees such as late check-in and post in RG. • Transfer all Trip Advisor bookings from InnRoad to Retreat Guru with balance settlement and all Airbnb, VRBO, Booking.com, Expedia, Agoda and website bookings as well as retreat blocks from Retreat Guru to Innroad. • Perform all relevant tasks involved in new employee intake including printing employee packet, collecting employee documents including valid ID, providing intake forms to fill out and filing them in new employee folder and sending them to accountant for payroll. • Oversee Easy Workforce fingerprint, Slack and email implementation for new employees. Setup new channels and employees accounts and train them on how to use Slack and outlook email. • Manage invoice payments for vendors. Go through invoices received via email and print, stamp, initial, date and scan received invoices and email invoices to Mark & Lori. Save the scanned invoice to Downloads and file physical invoices and collected W9s. Furthermore, draft all ACH payments. • Prepare and coordinate deposits of checks for retreats, guest payments etc. File copies of physical checks that are being deposit Requirements JOB REQUIREMENTS: • Excellent written and verbal communication skills. Highly developed relationship skills, including the ability to see and appreciate other points of view. • Detail-oriented, highly organized, customer-centric and resourceful with ability to prioritize, problem solve and take initiative. • Adept in the use of Zoom, Slack, Outlook, Google Drive, MS Office, particularly Excel and Word, and web-interface systems. • Able to quickly learn and adapt to Retreat Guru property management system for daily retreat management. • Ability to inspire and motivate, as well as to collaborate and build strategic relationships • Demonstrated ability to manage multiple projects simultaneously and able to switch gears and work on and off computer as and when needed. Benefits $25-27 per hour based on experience. Benefits: Health Insurance PTO: Vacation Days, Sick Days, Holiday Pay, Mental Leave. Use of salt water pool, hot tub and sauna facilities after work hours. Opportunities for staff who teach their own classes are possible in our yoga room when that is not being booked by guests.

Our personal assistant/secretary/faithful helper of 5 years is retiring. We are looking for a Part Time (15 to 20 hours a week) assistant. the hours and days are flexible. We need administrative support for our home-based businesses. We need someone who can come to our office. This is not a remote work situation. Duties include: Paying Bills Reconciling checkbooks and credit card statements and sending reports to our off site accountant. You will also be handling the mail. Running Errands, Shipping products. We use PC and Android systems, (we are not Apple based) Internet searches for information for projects Tracking sales on Excel spreadsheets. Typing occasional letters and updating tracking forms. Qualifications: Must be a problem solver, organized, attention to detail, Honest and Reliable Good at working with limited instructions, (can figure things out) Willing to take on new tasks skilled at tracking down information We are looking for someone who is fun to work with and wants a long-term position. Only apply if you are looking for Part time work. (This is not full time) You will have Independent Contractor Status (1099) working for multiple entities. reply with your resume.