Office & Facility Coordinator

About Us: ICE Consulting is a leading Managed IT Services provider dedicated to delivering excellence in IT solutions for small to medium-sized enterprises. Established in 1997, we pride ourselves on our dynamic work environment where collaboration, innovation, and growth thrive. We are currently seeking an Office Manager/Executive Assistant who is passionate about supporting our team and enhancing operational efficiency. Role Overview: As the Office Manager/Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office while providing high-level support to our executive team. You will be responsible for managing administrative tasks, coordinating meetings, and maintaining office supplies, all while creating a welcoming environment for staff and visitors alike. Requirements Key Responsibilities: Manage day-to-day office operations, including reception duties, phone management, and visitor interaction. Field and manage incoming calls, emails, and correspondence efficiently. Organize meetings and events, including logistics, agenda preparation, and materials for participants. Assist with onboarding new employees and providing support to existing staff as needed. Coordinate procurement of office supplies and IT equipment, ensuring cost-effective purchasing. Maintain organized electronic and physical records, overseeing filing systems and documentation retention. Support executives with calendar management, travel arrangements, and expense reporting. Oversee office maintenance and liaise with vendors for facility management. Qualifications: Minimum 5 years of experience in an administrative role, preferably in a tech or consulting environment. Experience working in a Managed Service Provider (MSP) setting is a plus. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Exceptional organizational skills with a strong attention to detail and the ability to manage multiple priorities. Excellent verbal and written communication skills. Ability to maintain professionalism and a positive attitude in a team-oriented environment. Personal Attributes: The ideal candidate will be a proactive problem-solver, flexible, and capable of thinking critically in a fast-paced environment. You should be someone who thrives on collaboration, embodies a strategic mindset, and possesses a keen sense of initiative. Why Join ICE Consulting? Joining our team means being part of a company that values innovation and professional development. We offer competitive compensation packages and opportunities for growth within the organization. Benefits 401(k) with company match Company Paid Holidays Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Training & Development Work From Home Free Food & Snacks Wellness Resources ICE Is proud to be an equal opportunity employer, focused on recruiting and retaining top talent at every level. We employ premier associates in the industry who deliver value and support to our growing customer base. In order to ensure Ice is holding itself to the highest level of delivery of outsourced managed services, and maintain the trusted and premier endpoint MSP solutions provider, all new employees must undergo our standard background check and drug screen test for pre-employment purposes.

Overview: The Assistant Office Manager plays a critical role in supporting the day-to-day administrative and operational functions of the dental practice. This role enables the Office Manager or Area Manager to focus on high-level strategic goals by ensuring smooth, efficient operations and team alignment at the office level. While this position does not oversee direct reports, it requires strong leadership through influence, excellent communication skills, and a high degree of professionalism. Key Responsibilities: Operational & Administrative Support Monitor and manage the daily schedule, ensuring accurate appointments, patient flow, and timely seating. Assist with room turnover and instrument sterilization as needed. Coordinate and track lab cases in the Practice Management System (PMS). Order office and administrative supplies and assist in reviewing clinical supply invoices for accuracy and approval. Perform local errands such as bank deposits, as directed by the Office/Area Manager. Manage incoming mail checks: review for accuracy, scan, and assist in posting per management discretion. Front Desk & Financial Support Support the Front Desk team with training on PMS software, check-out processes, daily close-outs, and financial plans. Oversee accurate and balanced daily close-outs. Serve as a resource for pricing and promotions (e.g., $99 specials, implant offers). Provide back-up support for insurance verification, including walk-ins and PTO coverage. Clinical & Patient Support Help coordinate hygiene exams to ensure efficient doctor-patient scheduling. Assist clinical staff with treatment plan creation, edits, and correct PMS usage. Address minor patient concerns and help resolve them to maintain satisfaction. Communicate delays clearly to the Front Desk and patients to manage expectations. Support staff with insurance, billing, and account balance questions. Leadership & Culture Act as a liaison between clinical and administrative teams, promoting cohesive operations. Uphold confidentiality, professionalism, and discretion in all matters. Maintain alignment with the Office/Area Manager’s decisions and escalate issues in a timely and appropriate manner. Set a positive tone within the office and help foster a collaborative, respectful, and solution-focused culture. This role offers a strong career growth opportunity and is ideal for individuals with a passion for team support, operational excellence, and leadership development. Requirements Demonstrated experience in dental office operations or administrative support strongly preferred. Strong organizational skills and attention to detail. Proficiency in practice management software Ability to lead through influence and collaborate effectively with all departments. Reliable, adaptable, and capable of handling multiple tasks under pressure. Excellent verbal and written communication skills. Tech-savvy with the ability to learn and teach systems quickly. Committed to patient satisfaction and operational excellence. Benefits Dental insurance Health insurance Life insurance Paid time off Vision insurance

Ace Handyman Services is Hiring a Team Coordinator! Full-Time • On Site – Matthews, NC $16 – $21 per hour Ace Handyman Services is hiring a Team Coordinator to support scheduling, dispatch, and customer engagement operations. This is a high-impact, high-energy role ideal for someone who thrives in a fast-paced home services environment and wants to be part of a trusted, growing brand. This is a high call volume and fast paced role; this person must thrive in a fast and busy environment! This position will be responsible for all scheduling of craftsman jobs, taking potential customer lead calls and converting them into a booked job (with a high conversion rate) also assist with most of the daily administrative tasks - warranty calls, data entry, and customer follow up. What You'll Do: Handle high-volume inbound/outbound calls Support customers with scheduling, service coordination, and problem solving Dispatch field technicians and manage dynamic calendars Use Service Titan software (or similar) to manage workflows, scheduling, and updates Provide sales and customer support with a focus on professionalism and speed Requirements Experienced in customer service or inside sales (1+ year preferred) Organized, calm under pressure, and able to multitask Comfortable navigating home service systems and handling day-to-day scheduling Must have Service Titan Software Experience or a similar platform Previous home services, dispatch, or field ops coordination experience strongly preferred Benefits Paid Time Off Health, Dental, and 401(k) Benefits Overtime Pay + Sales Bonuses On-the-Job Training & Pay Reviews No Weekend Work

Job Summary: Essel is looking for a dedicated and organized Project Administrator to join our team. As a Project Administrator, you will play a key role in assisting project managers in planning, organizing, and monitoring the progress of projects. Your attention to detail and strong communication skills will contribute to the successful completion of projects within established timelines. Responsibilities: Assist project managers in developing project plans, objectives, and schedules. Coordinate project activities and ensure all necessary resources are available. Monitor project progress and provide regular updates to stakeholders. Prepare and distribute meeting agendas, minutes, and other project documentation. Track project expenses and maintain accurate project budgets. Conduct research and compile data for project reports and presentations. Coordinate and schedule meetings, appointments, and travel arrangements for project team members. Manage project files, documentation, and records. Assist with project risk assessment and management. Requirements Proven experience as a Project Administrator or similar role. Strong organizational and time management skills. Excellent attention to detail and problem-solving abilities. Effective communication and interpersonal skills. Proficient in using project management software and Microsoft Office suite. Ability to work well under pressure and meet deadlines. Flexibility to adapt to changing project requirements. Benefits Competitive Salary, Incentive Program, Medical, Dental, and Vision, 401K, Paid Time Off and Paid Holidays

O2B Kids has many locations throughout Florida, Georgia, Missouri, Alabama, North Dakota, and South Dakota and Minnesota with more states on the way! We are seeking a friendly, detail-oriented person, who would be a great asset to our corporate office team! This is a brand new position, stemming from the rapid growth of our company. We would love to discuss this specific position with you or determine if there is another position that would be an even better match! Responsibilities and Duties Work a full time shift, M-F (located in Gainesville, FL) - not remote Build a positive culture with front-line staff Process refunds after reason for refund and credit is deemed accurate Ensure accuracy and completion of monthly agency reconciliations Manage and support monthly agency submissions Ensure that expected monthly funding reflects received funds Communicate to the front line regarding student assessment deadlines and ensure deadlines are met Process card disputes and work with Bank for collection of payment Have fun! Requirements Agency experience (VPK, School Readiness, GA PreK, etc.) Administrative experience Formal education in business adminstration or a related field (preferred) Benefits BENEFITS ·         full-time employees ·         First four weeks of tuition for two children free at time of hire ·         Monthly incentive bonuses ·         Paid holidays for full-time employees ·         Paid time off for full-time employees ·         Health insurance for full-time employees ·         Dental, Vision, and other voluntary plans for full-time employees ·         Pet Insurance ·         TeleDoc ·         529 college savings plan ·         Direct deposit and paperless pay checks ·         401(k) with employer contribution for qualifying employees ·         Scholarships towards early childhood education credentials ·         Free first aid and CPR training ·         Meals provided during student lunch time ·         Employee snack and coffee station ·         $1,000 employee referral bonus for each referred employee ·         $250 employee referral bonus for each referred student ·         Wage is based on experience, credentials and precise position   Want to learn more about O2B Kids? Check us out at www.o2bkids.com   O2B Kids is an equal opportunity employer.

The Office Supervisor at Strategic Legal Practices plays a critical role in ensuring the efficient day-to-day operations of the office. This role requires a proactive, highly organized individual who can oversee office services, vendor relations, facility maintenance, supply management, and general administrative support. The Office Supervisor will serve as a liaison between internal staff and external vendors, manage physical and digital office organization, and ensure a consistently clean, professional, and well-functioning office environment. Key Responsibilities Office Administration & Facility Management Oversee physical office space organization, including document digitization and office setup for new occupants. Conduct regular office and facilities walk-throughs to ensure cleanliness, orderliness, and compliance with maintenance standards. Supervise conference room readiness daily — ensuring equipment is functional, rooms are clean, and supplies are stored. Coordinate seasonal and holiday office decorations and upkeep, including necessary supplies (e.g., lighting, batteries). Support with trial box logistics, document storage compliance, and archive management in coordination with relevant teams. Supervise kitchen cleanliness, including weekly refrigerator clean-outs and inventory checks. Vendor & Services Coordination Serve as the primary contact for office-related vendors including cleaning services, mail and delivery services, printer maintenance, shredding services, and more. Onboard with all relevant vendors to understand workflows and resolve outstanding issues or service gaps. Schedule and participate in walkthroughs with cleaning vendors to maintain and improve cleanliness standards. Maintain strong relationships with all vendors and hold them accountable to agreed service levels. Inventory Management Maintain and organize inventory of office and kitchen supplies, including stationery, beverages, snacks, and cleaning items. Develop and manage a consistent ordering process for office and kitchen needs (weekly/monthly). Ensure proper inventory controls to prevent overstocking or unauthorized removal of supplies. Mail & Document Handling Develop and manage an efficient mail process, including daily scanning, sorting, and distribution. Coordinate with internal staff to refine workflows for subpoena downloads and document storage. Ensure timely handling and disposition of sensitive or case-related documents, including adherence to timelines for legal holds or appeals. Technology Ensure all conference rooms are fully functional, clean, and equipped for daily use, including AV systems, mirrored screens, and login processes. Troubleshoot tech issues in coordination with IT and maintain basic working knowledge of all systems. Prepare desks and workstations for new hires. Coordinate with Christine Tran and Stanley Chong to ship equipment to remote employees and manage equipment returns during offboarding, including sending boxes and return labels. Handle IT-related purchases based on links from Christine Tran; route larger orders to Shawn for approval. Team Support & Collaboration Serve as a central point of contact for general office-related questions and needs. Assist with special projects, such as office relocations, holiday events, or new initiatives. Maintain master key access and ensure controlled use based on authorization. Requirements 3+ years of experience in office administration, operations, or facilities management. Excellent organizational and project management skills. Strong interpersonal and vendor negotiation skills. Ability to work independently, take initiative, and problem-solve. Proficiency in Microsoft Office Suite; comfort with learning new technology and communication tools. High attention to detail and ability to juggle multiple tasks simultaneously. Experience coordinating with IT and facilities teams is a plus. Working Conditions On-site, office-based role with regular walking, lifting light supplies, and coordinating across departments and vendors. May require occasional early mornings or late evenings to oversee specific tasks or vendor access. Benefits We’re committed to supporting the well-being and success of our team through a robust and thoughtfully designed benefits package, including: 401(k) with Employer Match – Plan for your future with confidence and company support. Health, Dental, and Vision Insurance – Comprehensive coverage to keep you and your family healthy. Short-Term, Long-Term Disability & Life Insurance – Financial protection for life’s unexpected events. Paid Parking – Convenient and covered, so you can focus on your day. Generous Paid Time Off – Ample time to rest, recharge, and take care of personal matters. Employee Referral Program – Earn rewards for introducing talented individuals to our team. Employee Assistance Program (EAP) – Confidential resources for personal and professional support. Employee Discount Program – Access to exclusive savings on a variety of products and services.