Office Manager/Executive Assistant

About One Legal, an InfoTrack Company One Legal, a division of InfoTrack, is a one-stop online solution for legal professionals to file court documents in every California court, manage service of process nationwide, and more. A leader in innovative technology solutions for legal professionals for more than 30 years, One Legal continues to be among the most respected in the industry. As a highly ambitious company, we know that our people are critical to our success. That's why we're passionate about fostering a high-performance culture built on professional development, open communication, and transparent leadership. If you're dedicated, and eager to help build a market-leading solution that makes a difference in the lives of our clients, we'd love for you to join us. About the role At One Legal, our Administrative Specialist is the go-to person who helps keep everything running smoothly behind the scenes. In this role, you’ll work closely with our internal teams to make sure job orders are printed, mailed, and processed on time and without a hitch. You’ll also make sure our office equipment is working properly and that we’re stocked up on supplies so you and the team can stay focused and keep things moving. This is an onsite role, 5x days per week out of our office in Petaluma, California. Responsibilities: Print, collate, and prepare legal documents for mailing in accordance with department procedures Process outgoing mail, including operating the postage meter and packaging declarations, notices, and courtesy copies Sort, scan, and route incoming mail to the appropriate recipients Maintain inventory of printing and mailing supplies; reorder as needed Prepare checks for disbursements (e.g., sheriff fees) when required Monitor and restock printers; coordinate basic troubleshooting and service requests as needed Shred documents securely and ensure compliance with disposal procedures Use internal software (ServeManager) to manage, update, and track job progress Coordinate with the Fulfillment and Support teams to ensure timely and accurate document handling Perform various administrative tasks and special projects as assigned Coordinate the mailing of documents to litigants, customers, and courts by assembling shipments and delivering them to the local post office Resolve open items and complete assigned tasks in a timely manner Assist the Fulfillment team with additional job-related tasks and projects as needed Serve as the administrative and process backbone of the Fulfillment team Requirements 1+ years of relevant experience (legal or litigation support experience is a plus, but not required) Strong customer focus with a service-oriented mindset Solid computer skills, including Outlook, Microsoft Office, Adobe Acrobat; familiarity with Slack is a plus Typing speed of at least 40 WPM (certification required) Excellent verbal and written communication skills Positive, can-do attitude with a solution-oriented approach Highly organized and process-driven; comfortable multitasking and adapting to change Strong attention to detail and accuracy; dependable and reliable Calm, patient, and effective in high-pressure situations Compensation The anticipated pay range for this role is listed below. Base salary is not the only component of our competitive total rewards package - you may also be eligible for bonus, commissions, equity, and other benefits as described below. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications. $19.77 - $24.71 per hour Benefits What Sets One Legal, an InfoTrack Company apart At One Legal, we’re committed to a workplace where everyone feels comfortable doing their best work and having fun! We also believe in a work/life balance that fulfills you while you’re here and supports you when you’re not. We built our benefits package to prove that we’re committed to you having everything you need. Our benefits guide, located here, illustrates what we offer full-time employees and a sneak preview is below: 401(k) Match Medical, Dental, & Vision Insurance- 85% of employee premiums are covered by InfoTrack, and 70% for your family premiums Employer-funded Short/Long-Term Disability, Life, and Accidental Death & Dismemberment (AD&D) Insurance 20 Days of Paid Time Off (PTO) 11 Paid Holidays “Be Me Time” off for mental health, re-charging, volunteering Matching Gift Program Monthly Internet Stipend for Remote Employees Our Commitment We believe that the key to our success is you. Your unique background, life experience, knowledge, self-expression, and talent make you uniquely you. Who you are, what you have experienced, and how you think inspires us to be innovative and bold. InfoTrack is an equal opportunity employer. We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, ancestry, sex, gender identity and expression, national origin, citizenship, marital status, age, languages spoken, veteran status, color, religion, disability, sexual orientation, and beliefs. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Telemarketer (Part-Time/Full-Time) — Starting at $16.50/hr Location: 1207 Jericho Turnpike, New Hyde Park, NY Company: Aerus | FR Bayside Contact: 718-428-7766 • frbayside1@aerushome.com About the Role We’re hiring energetic Telemarketers to make outbound calls, qualify leads, and book appointments for our sales team. You’ll represent premium home wellness products (air purifiers, water systems, and vacuums) that genuinely help families. What You’ll Do Make outbound calls from targeted lists; follow a proven script Qualify prospects and set appointments for in-home or in-store demos Enter notes and outcomes accurately into our CRM Hit daily/weekly call and appointment goals Follow up on past leads and no-shows What We Offer $16.50 per hour to start Bonus + commission for qualified appointments and sales set Flexible scheduling (daytime and evenings) Growth path to Senior Telemarketer or Field Sales What You Bring Clear, friendly phone voice and strong communication Comfortable handling objections and staying positive Basic computer skills (typing, CRM or spreadsheets) Reliability and goal-oriented mindset Prior call center or telemarketing experience is a plus (not required) Schedule Part-time or full-time; must be able to work at least one evening shift or Saturday How to Apply Email your resume to frbayside1@aerusonline.com and include “Telemarketer – New Hyde Park” in the subject. You can also call 718-428-7766 to schedule a quick phone interview. Now Hiring Telemarketers — $16.50/hr + Bonuses Aerus (New Hyde Park) is growing! Call warm/cold leads, set appointments, and get paid hourly plus bonuses. Training provided. Part-time or full-time with flexible shifts. 📍 1207 Jericho Tpke, New Hyde Park, NY 📞 718-428-7766 • ✉️ frbayside1@aerusonline.com

Pay: $18-$22 Monday- Friday 8am-5pm Pavement Preservation Group is the proud union of industry leaders—Cactus Asphalt, American Pavement Preservation, and Viking Construction. Our journey of excellence and commitment to top-notch asphalt preservation and repair services has reached new heights as we merge these exceptional companies into one powerhouse Pavement Preservation Group is not just about preserving asphalt; it's about preserving trust, quality, and the longevity of your surfaces. Our commitment remains unwavering, and our expanded capabilities ensure that we meet and exceed your expectations every time. Whether it's roads, parking lots, or any asphalt surface, Pavement Preservation Group is your trusted partner for lasting solutions. Pavement Preservation Group (Cactus Asphalt, Viking Construction, and American Pavement Preservation) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Administrative Coordinator Responsibilities:. We are looking for an organized, administrative coordinator, with exceptional communication and problem-solving skills to handle office duties and admin-related operations. In this role, you will field interdepartmental communications, perform office tasks, respond to communications, and oversee all administrative tasks for the company. Departments would involve: Human Resources, Recruiting, Operations and others. To ensure success as an administrative coordinator, you should be committed to providing attentive support for internal and external parties and be skilled at various office tasks. Top-notch administrative coordinators are courteous, proactive, and well-organized professionals who bring creative solutions to administrative problems. Greeting visitors and directing them to the appropriate parties. Handling basic office duties, such as answering and routing phones, responding to emails, data entry, and reporting. Answering questions and finding information for employees, vendors, clients, and lenders. Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties. Ensuring that the office is well-maintained, organized, and secure. Assisting with special projects, such as process improvements and budget development. Developing and implementing new policies and processes. Requirements Administrative Coordinator Requirements: At least 3 years' experience in the administrative support field. Meticulous approach to administrative tasks. Exceptional interpersonal, written, and verbal communication skills. Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers. Creativity and strong problem-solving skills. Solid presentation skills. Strong task and time management skills. Basic math abilities and an understanding of basic financial concepts. Professional appearance and courteous manner. Benefits  Paid time off- 120 hrs. (3 weeks) upon hire! 200 hrs. (5 weeks) after 5 years of service!   401(k)/ 401(k) matching – Eligible to start contributing after 90 days of employment. We match 100% up to the first 3% and 50% on the next 2% of employee contributions.   We offer medical, dental, vision, vol life insurance, 1x annual salary company paid life insurance, short-term & long-term disability, critical illness, and accident coverage.

Business Office Assistant Concord, MA Full Time – 40 hour opportunity Hourly rate: $20.00 - $21.00 Entry Level opportunity Job Summary Individual will join a five-person team of professionals who manage the finances of the agency. Overall responsibilities include reviewing reports and reconciling differences, assisting with data entry, and performing a variety of other office tasks. Prior experience in an accounting position is a plus. Schedule flexibility is possible to fit your needs. Join our team and change someone's life! At Minute Man Arc, our dedicated staff includes more than 200 employees who improve the lives of people with disabilities. We offer a work environment that values and respects diversity. Living up to our core values, we empower the people we proudly support and make a real impact in the world. We provide hands-on training opportunities with plenty of room for growth, both personally and professionally. If you want a meaningful job with exceptional benefits, read on... Our benefits: $2,000 hiring bonus 10 days paid vacation every year to start 13 days paid holidays each year 3 days paid personal time each year Up to forty hours sick time in accordance with the MA sick time law. Health insurance with fully paid health care deductible Free prescription drugs -- no copays Dental insurance available Vision insurance available Free life insurance in the amount of your annual salary Free short-term and long-term disability insurance Free training and certification in your field Tuition reimbursement Essential Duties and Responsibilities Review bi-weekly payroll retirement deductions. Review monthly payroll deductions for medical, dental, and vision benefits, and compare to vendor invoices for accuracy. Review staff overtime report and enter in the current fiscal year tracking spreadsheet. Enter cash, checks and credit card transactions daily into spreadsheet. Assist in reviewing the regional transportation service billing twice per month. Take attendance at the front door as clients with disabilities are arriving each morning. Perform other office duties such as filing, scanning, and preparing purchase requisitions. Be a backup resource for other administrative functions as needed. Review multiple bi-weekly reports on various topics such as payroll, food stamps and overtime. Prepare requisitions for payment for Employment Services, CBDS and administration as necessary. Requirements Basic understanding of office practices. Math skills sufficient to perform essential functions of the position. Ability to utilize computers (Excel and Word) and telephones to perform essential functions. Attention to detail and strong organizational skills are critical. Minimum high school diploma and relevant experience. Prior accounting experience preferred Minute Man Arc is committed to providing a caring and safe environment for all the individuals we serve. To help ensure this, Minute Man Arc conducts annual background checks on all employees. These checks include a criminal background check (CORI). For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://minutemanarc.isolvedhire.com/jobs/1603134-489896.html

Job Summary: Essel is looking for a dedicated and organized Project Administrator to join our team. As a Project Administrator, you will play a key role in assisting project managers in planning, organizing, and monitoring the progress of projects. Your attention to detail and strong communication skills will contribute to the successful completion of projects within established timelines. Responsibilities: Assist project managers in developing project plans, objectives, and schedules. Coordinate project activities and ensure all necessary resources are available. Monitor project progress and provide regular updates to stakeholders. Prepare and distribute meeting agendas, minutes, and other project documentation. Track project expenses and maintain accurate project budgets. Conduct research and compile data for project reports and presentations. Coordinate and schedule meetings, appointments, and travel arrangements for project team members. Manage project files, documentation, and records. Assist with project risk assessment and management. Requirements Proven experience as a Project Administrator or similar role. Strong organizational and time management skills. Excellent attention to detail and problem-solving abilities. Effective communication and interpersonal skills. Proficient in using project management software and Microsoft Office suite. Ability to work well under pressure and meet deadlines. Flexibility to adapt to changing project requirements. Benefits Competitive Salary, Incentive Program, Medical, Dental, and Vision, 401K, Paid Time Off and Paid Holidays

APPLICANTS FROM BROOKLYN ONLY! Home Office requires secretary/assistant for mortgage processing business. Some experience in real estate is helpful, but must be experienced with computers, Word and Excel programs and must be able to multitask among several departments within the Company. Applicant will train for 60 days with pay, Mon, Wed & Fri 2:00 pm to 7:00 pm and every other Saturday 10:00 am to 2:00 pm.