Assistant Office Manager

About One Legal, an InfoTrack Company One Legal, a division of InfoTrack, is a one-stop online solution for legal professionals to file court documents in every California court, manage service of process nationwide, and more. A leader in innovative technology solutions for legal professionals for more than 30 years, One Legal continues to be among the most respected in the industry. As a highly ambitious company, we know that our people are critical to our success. That's why we're passionate about fostering a high-performance culture built on professional development, open communication, and transparent leadership. If you're dedicated, and eager to help build a market-leading solution that makes a difference in the lives of our clients, we'd love for you to join us. About the role At One Legal, our Administrative Specialist is the go-to person who helps keep everything running smoothly behind the scenes. In this role, you’ll work closely with our internal teams to make sure job orders are printed, mailed, and processed on time and without a hitch. You’ll also make sure our office equipment is working properly and that we’re stocked up on supplies so you and the team can stay focused and keep things moving. This is an onsite role, 5x days per week out of our office in Petaluma, California. Responsibilities: Print, collate, and prepare legal documents for mailing in accordance with department procedures Process outgoing mail, including operating the postage meter and packaging declarations, notices, and courtesy copies Sort, scan, and route incoming mail to the appropriate recipients Maintain inventory of printing and mailing supplies; reorder as needed Prepare checks for disbursements (e.g., sheriff fees) when required Monitor and restock printers; coordinate basic troubleshooting and service requests as needed Shred documents securely and ensure compliance with disposal procedures Use internal software (ServeManager) to manage, update, and track job progress Coordinate with the Fulfillment and Support teams to ensure timely and accurate document handling Perform various administrative tasks and special projects as assigned Coordinate the mailing of documents to litigants, customers, and courts by assembling shipments and delivering them to the local post office Resolve open items and complete assigned tasks in a timely manner Assist the Fulfillment team with additional job-related tasks and projects as needed Serve as the administrative and process backbone of the Fulfillment team Requirements 1+ years of relevant experience (legal or litigation support experience is a plus, but not required) Strong customer focus with a service-oriented mindset Solid computer skills, including Outlook, Microsoft Office, Adobe Acrobat; familiarity with Slack is a plus Typing speed of at least 40 WPM (certification required) Excellent verbal and written communication skills Positive, can-do attitude with a solution-oriented approach Highly organized and process-driven; comfortable multitasking and adapting to change Strong attention to detail and accuracy; dependable and reliable Calm, patient, and effective in high-pressure situations Compensation The anticipated pay range for this role is listed below. Base salary is not the only component of our competitive total rewards package - you may also be eligible for bonus, commissions, equity, and other benefits as described below. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications. $19.77 - $24.71 per hour Benefits What Sets One Legal, an InfoTrack Company apart At One Legal, we’re committed to a workplace where everyone feels comfortable doing their best work and having fun! We also believe in a work/life balance that fulfills you while you’re here and supports you when you’re not. We built our benefits package to prove that we’re committed to you having everything you need. Our benefits guide, located here, illustrates what we offer full-time employees and a sneak preview is below: 401(k) Match Medical, Dental, & Vision Insurance- 85% of employee premiums are covered by InfoTrack, and 70% for your family premiums Employer-funded Short/Long-Term Disability, Life, and Accidental Death & Dismemberment (AD&D) Insurance 20 Days of Paid Time Off (PTO) 11 Paid Holidays “Be Me Time” off for mental health, re-charging, volunteering Matching Gift Program Monthly Internet Stipend for Remote Employees Our Commitment We believe that the key to our success is you. Your unique background, life experience, knowledge, self-expression, and talent make you uniquely you. Who you are, what you have experienced, and how you think inspires us to be innovative and bold. InfoTrack is an equal opportunity employer. We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, ancestry, sex, gender identity and expression, national origin, citizenship, marital status, age, languages spoken, veteran status, color, religion, disability, sexual orientation, and beliefs. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Pay: $18-$22 Monday- Friday 8am-5pm Pavement Preservation Group is the proud union of industry leaders—Cactus Asphalt, American Pavement Preservation, and Viking Construction. Our journey of excellence and commitment to top-notch asphalt preservation and repair services has reached new heights as we merge these exceptional companies into one powerhouse Pavement Preservation Group is not just about preserving asphalt; it's about preserving trust, quality, and the longevity of your surfaces. Our commitment remains unwavering, and our expanded capabilities ensure that we meet and exceed your expectations every time. Whether it's roads, parking lots, or any asphalt surface, Pavement Preservation Group is your trusted partner for lasting solutions. Pavement Preservation Group (Cactus Asphalt, Viking Construction, and American Pavement Preservation) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Administrative Coordinator Responsibilities:. We are looking for an organized, administrative coordinator, with exceptional communication and problem-solving skills to handle office duties and admin-related operations. In this role, you will field interdepartmental communications, perform office tasks, respond to communications, and oversee all administrative tasks for the company. Departments would involve: Human Resources, Recruiting, Operations and others. To ensure success as an administrative coordinator, you should be committed to providing attentive support for internal and external parties and be skilled at various office tasks. Top-notch administrative coordinators are courteous, proactive, and well-organized professionals who bring creative solutions to administrative problems. Greeting visitors and directing them to the appropriate parties. Handling basic office duties, such as answering and routing phones, responding to emails, data entry, and reporting. Answering questions and finding information for employees, vendors, clients, and lenders. Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties. Ensuring that the office is well-maintained, organized, and secure. Assisting with special projects, such as process improvements and budget development. Developing and implementing new policies and processes. Requirements Administrative Coordinator Requirements: At least 3 years' experience in the administrative support field. Meticulous approach to administrative tasks. Exceptional interpersonal, written, and verbal communication skills. Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers. Creativity and strong problem-solving skills. Solid presentation skills. Strong task and time management skills. Basic math abilities and an understanding of basic financial concepts. Professional appearance and courteous manner. Benefits  Paid time off- 120 hrs. (3 weeks) upon hire! 200 hrs. (5 weeks) after 5 years of service!   401(k)/ 401(k) matching – Eligible to start contributing after 90 days of employment. We match 100% up to the first 3% and 50% on the next 2% of employee contributions.   We offer medical, dental, vision, vol life insurance, 1x annual salary company paid life insurance, short-term & long-term disability, critical illness, and accident coverage.

F.H. Paschen has over 115 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen. Position Overview: This position is to provide administrative support and reports directly to the Sr. Vice President in the Estimating Division. Assigned Responsibilities*: Assists in obtaining and downloading Bidding/Proposal Documents from Owners/Architects. Maintain electronic filing of documents per department standards. Support Project Teams with various activities as needed; Including but not limited to; collecting, organizing, and reproduction of Plans and Specifications. Produce and distribute correspondence. Communicate with and notify bidding assist agencies of upcoming projects. Collect, Organize and Submit Department Timecards. Track Vacation/Sick Time Off Approvals. Process department invoices and employee expenses and submit to accounting. Sort, distribute and process daily mail for the Division accordingly. Order catering for bid meals and department meetings. General office support such as data entry, filing, ordering office supplies, etc. Assist when needed with other department processes. Other duties as assigned. *Assigned responsibilities may include any or all of the above Requirements H.S. Diploma and minimum 1-year office experience required. 1 years Construction experience preferred. Knowledge of word-processing, spreadsheet(s) and basic accounting principles required. Good communication and organizational skills are necessary. Work Environment: Work is primarily performed in the office. Noise levels vary. Work Hours: General work hours are 8:00 am – 5:00 pm and 5-day work weeks are standard. Note that work hours and workdays may vary (changes, additions, etc.) based on critical work activities. Physical Demands: General work hours are 8:00 am – 5:00 pm and 5-day work weeks are standard. Note that work hours and workdays may vary (changes, additions, etc.) based on critical work activities. F.H. Paschen is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474. Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly. Benefits Health insurance Dental insurance Vision insurance Paid time off 401K matching Flexible spending account Life insurance Referral program Professional development assistance Eligibility for Year End Bonus LifeLock Subscription Salary Range: $65,000 - $75,000 F.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority.

About Us: ICE Consulting is a leading Managed IT Services provider dedicated to delivering excellence in IT solutions for small to medium-sized enterprises. Established in 1997, we pride ourselves on our dynamic work environment where collaboration, innovation, and growth thrive. We are currently seeking an Office Manager/Executive Assistant who is passionate about supporting our team and enhancing operational efficiency. Role Overview: As the Office Manager/Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office while providing high-level support to our executive team. You will be responsible for managing administrative tasks, coordinating meetings, and maintaining office supplies, all while creating a welcoming environment for staff and visitors alike. Requirements Key Responsibilities: Manage day-to-day office operations, including reception duties, phone management, and visitor interaction. Field and manage incoming calls, emails, and correspondence efficiently. Organize meetings and events, including logistics, agenda preparation, and materials for participants. Assist with onboarding new employees and providing support to existing staff as needed. Coordinate procurement of office supplies and IT equipment, ensuring cost-effective purchasing. Maintain organized electronic and physical records, overseeing filing systems and documentation retention. Support executives with calendar management, travel arrangements, and expense reporting. Oversee office maintenance and liaise with vendors for facility management. Qualifications: Minimum 5 years of experience in an administrative role, preferably in a tech or consulting environment. Experience working in a Managed Service Provider (MSP) setting is a plus. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Exceptional organizational skills with a strong attention to detail and the ability to manage multiple priorities. Excellent verbal and written communication skills. Ability to maintain professionalism and a positive attitude in a team-oriented environment. Personal Attributes: The ideal candidate will be a proactive problem-solver, flexible, and capable of thinking critically in a fast-paced environment. You should be someone who thrives on collaboration, embodies a strategic mindset, and possesses a keen sense of initiative. Why Join ICE Consulting? Joining our team means being part of a company that values innovation and professional development. We offer competitive compensation packages and opportunities for growth within the organization. Benefits 401(k) with company match Company Paid Holidays Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Training & Development Work From Home Free Food & Snacks Wellness Resources ICE Is proud to be an equal opportunity employer, focused on recruiting and retaining top talent at every level. We employ premier associates in the industry who deliver value and support to our growing customer base. In order to ensure Ice is holding itself to the highest level of delivery of outsourced managed services, and maintain the trusted and premier endpoint MSP solutions provider, all new employees must undergo our standard background check and drug screen test for pre-employment purposes.

Ace Handyman Services is Hiring a Team Coordinator! Full-Time • On Site – Matthews, NC $16 – $21 per hour Ace Handyman Services is hiring a Team Coordinator to support scheduling, dispatch, and customer engagement operations. This is a high-impact, high-energy role ideal for someone who thrives in a fast-paced home services environment and wants to be part of a trusted, growing brand. This is a high call volume and fast paced role; this person must thrive in a fast and busy environment! This position will be responsible for all scheduling of craftsman jobs, taking potential customer lead calls and converting them into a booked job (with a high conversion rate) also assist with most of the daily administrative tasks - warranty calls, data entry, and customer follow up. What You'll Do: Handle high-volume inbound/outbound calls Support customers with scheduling, service coordination, and problem solving Dispatch field technicians and manage dynamic calendars Use Service Titan software (or similar) to manage workflows, scheduling, and updates Provide sales and customer support with a focus on professionalism and speed Requirements Experienced in customer service or inside sales (1+ year preferred) Organized, calm under pressure, and able to multitask Comfortable navigating home service systems and handling day-to-day scheduling Must have Service Titan Software Experience or a similar platform Previous home services, dispatch, or field ops coordination experience strongly preferred Benefits Paid Time Off Health, Dental, and 401(k) Benefits Overtime Pay + Sales Bonuses On-the-Job Training & Pay Reviews No Weekend Work

Are you ready to join an innovative team that pushes the boundaries of creativity and delivers top-notch results? At Aardvark Studios, we thrive in a multitude of creative landscapes. Simply calling us a “Creative Fabrication Company” or an “Experiential Marketing Company” doesn't capture the full scope of what we do. We are a dynamic design, build and technology studio serving the experiential marketing, location based entertainment, and museum industries constantly evolving with each and every unique project.  We are looking for an experienced Office & Facility Coordinator to join the team! The Office & Facility Coordinator at Aardvark Studios plays a vital role in ensuring a welcoming and efficient workplace environment for our team and guests. You will be responsible for maintaining and organizing communal spaces, and fostering a clean and comfortable atmosphere. The Office & Facility Coordinator provides administrative support for general business functions, and should be comfortable learning new software. The ideal candidate is hands-on, detail-oriented, proactive, and enjoys being a central part of a dynamic team. QUALIFICATIONS:  What makes you the ideal candidate:  Engaging personality that welcomes our team members every day!  1-3 years previous experience in an administrative, facility, or operations support role Strong organizational skills and exceptional attention to detail  Excellent communication skills, both verbal and written  Ability to prioritize tasks and manage time effectively  Familiarity with basic office technology and willingness to learn new systems (phones, TVs, Sonos, climate control, security, etc.)  Positive, can-do attitude and a strong sense of ownership over responsibilities Proactive approach to tasks Key Responsibilities:  Daily office setup & close  Greeting guests and ensuring a positive guest experience  Daily cleaning, stocking of common areas to organizational schedules and standards Interior facility maintenance  Oversight of cleaning service vendor for weekly deep cleaning service Coordinate facility services with external vendors  Administrative and general business support  Maintenance and upkeep of records in fleet management system  Office supply inventory management  Assist in onboarding of new employees Requirements or What else is helpful:  Proficient in Google Workspace  In-office and on-time, 5 days per week  Smartphone capable of installing and running company-provided apps to manage systems and communication during office hours  Ability to sit or stand for prolonged periods and lift up to 40 pounds  How we’ll measure success:  Positive employee satisfaction score  Office is clean and organized at all times  Tasks and assignments completed on time What we offer:  Highly competitive Hourly rate Medical/dental/vision benefits  Short & long-term disability options  Retirement matching after 1 year  On-site private-use gym  Free Tesla charging Dog-friendly workspace