Senior Fiscal Coordinator - Accounts Payable

Senior Fiscal Coordinator - Accounts Payable Salary Range: $53,481 - $64,177 The Senior Fiscal Coordinator will process incoming invoices from SDP Vendors in preparation for electronic fund transfers and assist with Operations Accounts Payable process Core responsibilities: Verify details of vendor’s billing information from vendor and make adjustment if needed Generate E/B checks Train FMS providers on how to submit valid invoices Process SDP invoices Educate FMS on our payment cycle and how to reconcile their monthly statements Develop and draft SDP guidance as needed Perform filing, filing maintenance, and file purging duties Ensure that the weekly EFT run is completed on time and without discrepancies Assist with processing and tracking ICF-SPA financial data Assist with DDS Claim process Assist with Operations Accounts Payable process Reconciliation monthly state claim report to General Ledger Analyze, research and collect any possible overpayment Follow up and ensure state law requires documents as backup for payment Prepare manual checks, mail manual and computer-generated checks and invoices with flyers Mail annual 1099 forms Prepare/analyze reports Prepare fund transfer requests and bank transmittals Train new electronic billing and electronic attendance vendors Maintain all individual information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPPA) and the California Lanterman Act Prepare and complete vendors’ audit confirmation letter Prepare tax levy, consignment and audit materials Prepare annual rollover for authorization units Act as back up to Senior Fiscal Coordinator – OPS Accounts Payable and AP Supervisor Other Responsibilities Train new Fiscal Coordinator – Accounts Payable Prepare information for internal audit and state audits Communicate and resolve issues with vendors, staff, and management Interact with and assist other internal units Prepare three fiscal years budget reconciliation after final state claim, identify any discrepancy between reports, and review possible day program overpayment reports to identify actual overpayment for collection Rate Change – Retro payment adjustment to vendor (increase/decrease) Participate in special projects and assist with additional duties or tasks as assigned Requirements Required Qualifications: Education/Experience Bachelor’s Degree or equivalent may be substituted for two years work experience 4+ years professional experience in accounting or related field Competency Traits: Accuracy and Accountability Attention to Detail Provide team with direction and purpose focused on quality, efficiency and client outcomes Successful implementation through follow-up and project management Problem identification and analysis; analytical thinking Self-direction and initiative Flexibility and Adaptability Customer Orientation Ability to Prioritize Organizational ability Time management Collaboration/teamwork Skills: Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner Ability to work with all levels within the organization Ability to operate basic office equipment, including scanners, copiers, faxes, phones Basic familiarity with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook® or similar software application Knowledge of accounting principles Use of discretion and ability to maintain confidentiality   Desired Qualifications: Experience in multi-cultural settings and/or multi-lingual capacity Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage. 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 10 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education. What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer,