Property Management Administrator Wanted! (Seattle)

Position: Operations Manager Location: [Virginia – Multiple Sites] Employment Type: Full-Time About the Role We are seeking a highly organized and proactive Operations Manager to oversee daily operations across residential homes and a day program. This role is best described as an “air traffic controller” — ensuring managers, directors, and staff complete their assigned duties on time and to standard. The Operations Manager does not directly manage staff or handle complex compliance tasks. Instead, this person ensures accountability, follow-up, and smooth coordination between leadership and program teams. Key Responsibilities Monitor daily, weekly, and monthly tasks to ensure they are completed. Track open action items and follow up with managers and directors. Review staffing schedules, documentation, and reports (attendance, logs, incident notes). Conduct walkthroughs to check safety, cleanliness, and program engagement. Serve as a central point of communication between leadership and staff teams. Escalate concerns when duties are not fulfilled and suggest improvements. Qualifications Associate’s or Bachelor’s degree in Human Services, Business, or related field preferred. 2+ years of experience in operations, human services, healthcare, or related work. Strong organizational and time-management skills. Excellent communication and follow-up abilities. Ability to multitask and manage oversight across multiple sites. Comfortable with basic technology (scheduling systems, Google Drive, task tracking tools). Compensation & Schedule Salary range: $60,000 – $65,000 annually, based on experience. Full-time, exempt position with benefits. Site visits and occasional after-hours follow-up as needed.

The Assistant Property Supervisor is the in-office support for the Property Supervisors who spend much of their time in the field at properties. Communication with prospective residents, current residents, staff, vendors, and city officials is the primary focus of this position both verbally and in writing. In addition to communications, this position will assist with processing rental applications, rents, accounts payable, and other duties as needed. Apartment Management experience is required for this role as an Assistant Portfolio Supervisor with a mid-sized property management company or as an Assistant Manager at a large apartment community (over 400 units). Experience in the City of Los Angeles, Culver City, Santa Monica, West Hollywood, and Beverly Hills is a plus. This position requires property management experience. If you do not have property management experience and choose to apply, you will not be contacted. This position is located in Santa Monica, CA Assistant Property Supervisor Required Experience Minimum 3 years of recent Apartment Management experience as an Assistant Portfolio Manager, Assistant Manager, or Property Manager with a minimum of 400 apartment homes. Minimum AA degree required The ability to communicate professionally both oral and written, using complex sentences with correct grammar (tense, punctuation, pronunciation, as well as a good vocabulary.) bi-lingual a plus. Recent Fair Housing training preferred Property management-specific software required Experience with California tenant/landlord law, notices, and tenant communication. Above-average knowledge of Microsoft Office products (Outlook, Word, Excel, Teams, etc.) Google Docs and sheets Strong typing/keyboarding skills and use of 10-key required. Ability to perform basic math skills, use of decimals to compute percentiles and prorates. Must be well organized and have a strong attention to detail and a high degree of accuracy in work. Must be available for work in the office in the Santa Monica area. Assistant Property Supervisor Position Description Create and/ or modify memos, reports, and templates Issue notices and communicate with residents in a customer-service-oriented approach and in compliance with state and local laws Review applications, credit checks, verify income/ employment, resident history, and create leases to submit to Property Supervisors. Create written communication with owners, resident managers, tenants, prospective tenants, and vendors. Approve vendors’ work, check with Portfolio Managers the work was completed, and submit invoices for payment. Record rents, report delinquencies, and create required notices Follow up with residents to collect all outstanding balances. Provide vendor’s status of payments or clarify any billing issues. Process vendor invoices. Set up new residents in the property management-specific system. Assist current residents by providing information related to their accounts and accepting maintenance requests. Draft written communications for owners, resident managers, tenants, prospective tenants, and vendors Other general office or accounting duties as required. Property Management Personnel and our clients are equal opportunity employers and we will consider qualified applicants with criminal histories in a manner consistent with the California and Los Angeles Fair Chance Initiative for Hiring. Property Management Personnel has been dedicated to serving the property management industry by providing talent acquisition services to our clients and candidates with employment services since 2003. Since 2021, our focus has been on Direct hire and Retained Search services to best serve the industry. We take pride in getting to know our clients and candidates, which drives our success and sets YOU apart from the crowd. Most of our clients expect us to handle the entire hiring process, which includes; the job application, professional reference checks, verifying employment and education history, conducting credit and eviction checks, verifying driver's licenses, and conducting criminal background screening. We look forward to meeting you!

Must be experienced in managing Multifamily construction. Summary: This position is responsible for managing construction projects and includes managing job site employees, subcontractors and vendors. Responsible for onsite decisions that impact the success of the project, job site safety, training, compliance, and use and maintenance of small and heavy equipment. Essential Job Duties and Responsibilities: • Preliminary distribution of plans, receiving and logging bids, preparing score for contracts, coordination with owners, architects, engineers and building departments. • Responsible for insuring project superintendent has the necessary resources to run day-to-day site management for all subordinates and their responsibilities, coordinating subcontractors and suppliers. • Ensures project timelines are met, which at times may include performing job site tasks such as, quality checks and inspections, training, scheduling materials, labor and testing. • Manages the development of the overall schedule and assures coordination with the Project Superintendent and the procurement schedule. • Monitors all job costs, prepares scopes of work for subcontracts/agreements prior to purchase, rental, or leasing of any required labor, equipment or material. Coordination with other team members for agreements. • Supervises staff, including establishing and communicating performance expectations, providing positive and constructive feedback, determining training and development needs, and conducting on-the-job training. May make hiring, discipline, and/or termination decisions • Establishes and maintains professional working relationships with owners, architects, engineers and subcontractors. • Ensures project changes are communicated and approved through all responsible parties, including architects, engineers, owners, subcontractors or any other group having authority over changes. • Works within company policies, including drug-free and harassment-free workplace guidelines are followed, to ensure job site safety and OSHA compliance are included in a professional work environment. • Conducts/attends OAC meetings. • Documents project impacts per contract requirements. • Ensures issues with subcontractors, suppliers, inspectors, or utility companies are communicated in writing until resolution is reached. Close out of RFIs. Knowledge, Skills and Abilities (KSAs): • Ability to step-in and assist subordinates to complete their work if necessary. • Working knowledge of Microsoft Suite (Excel, Outlook, Word,) • Ability to communicate effectively with all levels of staff, owners and vendors • Strength in prioritizing, organizing and executing tasks • Ability to work independently with little supervision • Ability to stay on task with multiple competing priorities • Ability to work independently as well as part of a team • Ability to perform essential functions of the position with or without accommodation. • Must be prepared and be able to perform physical work and conduct inspections of work performed as needed. • Walking the site and the use of stairs frequently throughout the day is a necessity for the position. Education and Experience: • High school diploma or equivalent • Previous work in an office environment with customer service skills • Valid Driver’s License Essential Job Functions: • Ability to perform essential functions of the position with or without reasonable accommodation • Ability to drive between jobsites and use own or company vehicles and equipment to perform job functions • Ability to read blueprints and effectively communicate with fellow employees • Moderate physical activity Physical Requirements: • This is a physically active position requiring walking, standing, sitting, driving • Ability to lift 50 pounds PLEASE APPLY VIA COMPANY WEBSITE: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=376381&clientkey=6E84203BC37F8634618E0AD716DFF521

Job Title: Regional Field Operations Manager Reports To: Head of Operations Location: Greater Seattle Region Company: VGS Logistics Position Overview VGS Logistics is seeking an experienced Regional Field Operations Manager to oversee our systems furniture installation projects across the Greater Seattle area. This role is responsible for managing the execution of commercial furniture installations from planning through completion, ensuring projects are delivered safely, efficiently, on budget, and to the highest quality standards. The ideal candidate will have a proven track record in field operations, a deep understanding of systems furniture installation, and the ability to lead and develop high-performing teams. Key Responsibilities Project Management - Plan, coordinate, and oversee furniture installation projects from start to finish. - Review construction drawings, attend site meetings, and ensure accurate project timelines. - Monitor project progress, proactively addressing scheduling or scope changes. Team Leadership - Supervise, mentor, and coach field installation teams, fostering a safety-first culture. - Ensure compliance with company policies, procedures, and performance expectations. - Conduct performance evaluations and provide professional development guidance. Resource Management - Allocate labor, tools, equipment, and vehicles effectively for maximum productivity. - Coordinate with subcontractors, suppliers, and internal teams to ensure seamless project delivery. - Manage project budgets, monitoring labor and material costs. Quality Control - Ensure all installations meet manufacturer specifications and industry standards. - Conduct site inspections and punch-list walkthroughs to verify completion and quality. - Resolve technical or logistical challenges on-site quickly and effectively. Customer Satisfaction - Serve as primary point of contact for clients during project execution. - Address client needs, questions, and concerns promptly and professionally. - Ensure client satisfaction and maintain strong relationships for repeat business. Safety Compliance - Enforce all OSHA and site-specific safety protocols. - Conduct regular safety briefings and inspections. - Ensure proper use and maintenance of safety equipment. Training & Development - Provide on-the-job training for installation teams on tools, techniques, and safety. - Keep teams informed on new products, methods, and best practices. Reporting & Analysis - Deliver regular progress reports to stakeholders. - Track job costs, productivity, and performance metrics. - Identify opportunities for operational improvement and efficiency gains. Required Skills & Qualifications Experience - Minimum 5 years’ experience in commercial systems furniture installation or field operations management. - Experience managing teams in a construction or installation environment. Technical Skills - Proficiency with hand and power tools, installation techniques, and construction drawings. - Strong understanding of commercial office furniture systems and configurations. Leadership Skills - Proven ability to motivate teams, manage performance, and resolve conflicts. Communication Skills - Excellent verbal and written communication with clients, crew members, and stakeholders. Problem-Solving Skills - Ability to troubleshoot and resolve installation or scheduling challenges on the fly. Organizational Skills - Strong planning, prioritization, and time-management abilities for multiple concurrent projects. Safety Awareness - Deep knowledge of OSHA regulations and commitment to safe work practices. Compensation & Benefits - Competitive salary, commensurate with experience. - Performance-based incentives. - Health benefits. - Paid time off and holidays. - Professional development and training opportunities. About VGS Logistics VGS Logistics is a trusted leader in commercial furniture installation and logistics solutions, serving clients across the Pacific Northwest. We pride ourselves on our precision, professionalism, and commitment to excellence. Our Seattle operations partner closely with Systems Source to deliver world-class design and installation services to strategic clients. Compensation Wages are dependent on experience and aligned with industry standards and experience with incentives and/or bonuses possible. How to Apply Please fill out the following application to begin the hiring process: https://forms.gle/nYbnt3ZgMQX3D9948 NOTE: Partial applications will not be considered, please be thorough.

The Oregon Menards is looking for someone interested in the opportunity to own and operate a successful delivery business making local deliveries to Menards’ customers. Menards, the #1 Home Improvement Center in the Midwest, is rapidly growing and we want you to grow with us. Let us help you become a successful owner-operator! • Big income potential with small startup costs! • Daily electronic payment Monday through Friday! • Local deliveries, home every night! • Opportunity to build your business and work for yourself, not someone else! Questions? Ready to get started? Head to our website to fill out our contract hauling form or contact a General Manager today! Contract Hauling Form: http://www.menards.com/main/c-19223.htm Store Address: 3100 Brown Road Oregon, OH 43616 General Manager Email: ORGNgeneralmanager@menards.com General Manger Phone: 419-696-3385

The Oregon Menards is looking for someone interested in the opportunity to own and operate a successful delivery business making local deliveries to Menards’ customers. Menards, the #1 Home Improvement Center in the Midwest, is rapidly growing and we want you to grow with us. Let us help you become a successful owner-operator! • Big income potential with small startup costs! • Daily electronic payment Monday through Friday! • Local deliveries, home every night! • Opportunity to build your business and work for yourself, not someone else! Questions? Ready to get started? Head to our website to fill out our contract hauling form or contact a General Manager today! Contract Hauling Form: http://www.menards.com/main/c-19223.htm Store Address: 3100 Brown Road Oregon, OH 43616 General Manager Email: ORGNgeneralmanager@menards.com General Manger Phone: 419-696-3385