Browse
···
Log in / Register

Senior Administrative Assistant (boston: boston/cambridge/brookline)

$30/hour

6 Liberty Sq U271, Boston, MA 02109, USA

Favourites
Share
Description

Our client, a leading technology company, is seeking an experienced Senior Administrative Assistant to provide high-level support to senior executives. This hybrid role, located in Boston, runs from October 2025 through June 2026, with the possibility of permanent conversion after coverage ends. Hours are 8:30 AM to 5:00 PM, Monday through Friday, and pay is $30-32 per hour. Qualified and interested candidates are encouraged to apply today for immediate consideration. Key Responsibilities Provide executive-level administrative support, including complex calendar management and meeting coordination. Prepare, submit, and reconcile expense reports in compliance with company policies. Coordinate domestic and occasional international travel arrangements, including detailed itineraries. Act as a professional liaison for executives, staff, and external stakeholders. Prepare presentations, reports, and supporting materials for leadership. Anticipate executive needs, resolve scheduling conflicts, and ensure seamless daily operations. Partner with the current assistant during the training and transition period for smooth coverage. Qualifications Proven experience supporting senior executives in a corporate environment. Strong skills in calendar and inbox management, travel coordination, and expense reporting. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). Highly organized, detail-oriented, and able to prioritize effectively in a fast-paced setting. Excellent communication skills and ability to interact with senior leaders and stakeholders. Demonstrated discretion, professionalism, and confidentiality. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Source:  craigslist View original post
Location
6 Liberty Sq U271, Boston, MA 02109, USA
Show map
craigslist

You may also like

Craigslist
Assistant for Personal and Business Support
Pay: $20.00 per hour Job description: Assistant for Personal and Business Support Role Overview: We are looking for a dedicated and organized assistant to provide personal and business support. This role involves handling various tasks to ensure smooth daily operations and maintaining an organized workflow. Responsibilities: Personal Support: - Conduct research on items to buy and provide recommendations. - Manage the calendar, set reminders for appointments, and send event reminders. - Be available to receive questions or instructions and handle research or reminders. Business Support: - Manage business emails, provide updates, learn email response preferences, utilize ChatGPT for drafting responses, and organize the inbox. - Assist with a large project to open a new facility by communicating with the architect, following up on permits, checking the Los Angeles Department of Building and Safety's website for updates, and coordinating with the architect’s team to ensure progress. - Perform research tasks like finding items on Alibaba, Amazon, eBay, or similar platforms, negotiating with suppliers, and assisting in drawing ideas using Photoshop or similar software. - Organize projects, updating tasks and duties as needed based on reminders or ideas. - Communicate with the project coordinator, William, to get updates, explain tasks, and follow up to ensure timely completion of tasks. - Work with social media, including posting on platforms like X, Facebook, and LinkedIn, using design software like Canva, and scheduling posts using Buffer. - Monitor Yelp and Google reviews, respond to new reviews, and show responses for approval, utilizing ChatGPT for drafting responses. - Reach out to key business employees for updates, summarize information using ChatGPT, and send regular updates on tasks and projects. - Organize and conduct meetings as needed. - Be available during morning drives to actively chat and log notes, capturing ideas and discussing the day's agenda and tasks. Qualifications: - Previous experience as a personal assistant is required. - Strong organizational and multitasking skills. - Excellent communication skills, both written and verbal. - Proficient in tools such as Wrike, Canva, ChatGPT, and Buffer (training can be provided if needed). - Familiarity with platforms like Alibaba, Amazon, eBay, or similar platforms for product sourcing, ensuring the best prices, and preparing purchases for approval. - Ability to work independently and meet deadlines. - Experience with social media management and basic graphic design is a plus. - Knowledge of virtual phone systems like RingCentral is advantageous. Job Type: Full-time Benefits: 401(k) Employee discount Health insurance Work Location: In person
10956 Crockett St, Sun Valley, CA 91352, USA
$20/hour
Workable
Dental Front Desk
Join our dynamic dental practice as a Dental Front Desk professional, where you'll be the friendly face that greets our patients and ensures their experience is exceptional from the moment they walk in. Your organizational skills and customer service expertise will play a critical role in keeping our front desk operations running smoothly. MUST SPEAK CHINESE. We will train the right person. Responsibilities: Greet and check-in patients with a positive attitude Manage appointment scheduling and answer phone calls Handle insurance verification and payment processing Maintain accurate patient records and manage office communications Work closely with the dental team to coordinate patient flow #IND Requirements MUST SPEAK CHINESE Previous experience as a Dental Front Desk is preferred but not required Strong communication and interpersonal skills. Excellent organizational and multitasking abilities. Attention to detail and a commitment to providing quality patient care. Benefits Job Type: Full-time Pay: $22 - $30 per hour based on experience Benefits: 401(k) matching Dental insurance Health insurance Paid time off
Chicago, IL, USA
$22-30/hour
Craigslist
Medical Front Office Administrator (Pasadena)
Busy chiropractic office seeks front office administrator with 2+ years medical or chiropractic front office experience. Ideal candidate will thrive in a fast paced environment while maintaining great attention to detail and providing quality patient care. Duties will include answering phones, scheduling appointments, processing payments, data entry, light billing (with training), and responding to patient inquiries and requests. Qualified candidates only please.
1156 Steuben St, Pasadena, CA 91106, USA
$23/hour
Workable
Administrative Assistant
We’re looking for a part-time Administrative Assistant to support our Clinical Coordinator and CEO at Mindful Transformations. This role combines client support, office organization, and assisting with marketing, events, and community outreach. The ideal candidate is warm, highly organized, tech-savvy, and eager to learn, with comfort using platforms like Google Workspace, EHR (SimplePractice), Canva, and Kartra. At Mindful Transformations, we are more than a therapy practice , we are a community devoted to whole-person healing. Our team blends traditional therapy with holistic approaches, offering a space where clients feel deeply supported, seen, and empowered. We’re looking for someone who not only values the importance of mental health but is also open to holistic and energy-based approaches. Our practice is grounded in collaboration and care — both for our clients and for our team. Requirements Requirements Previous administrative experience preferred (healthcare or mental health setting a plus). Comfortable with technology: Google Workspace, EHR systems (SimplePractice preferred), Canva; Kartra experience a plus. Understanding of HIPAA compliance or willingness to learn quickly. Strong organizational skills with attention to detail and follow-through. Excellent written and verbal communication skills. Confident and professional when speaking with clients, community partners, and leadership. Ability to manage multiple tasks and adapt in a fast-paced environment. Willingness to learn new systems and processes quickly. Available for in-person work Monday–Thursday, 12–5 PM to start, with openness to expand schedule as the role grows. Looking for someone who can commit to staying with the practice for 2–5 years. Who You Are You believe in the power of mental health and are open to the integration of holistic practices and energy work. Warm, professional, and compassionate — you enjoy connecting with people and being part of a supportive team. A team player who’s willing to pitch in around the office — from light clean-up and organization to ordering supplies and keeping things running smoothly. Tech-savvy and a fast learner, with openness to new systems (Google Workspace, SimplePractice, Kartra, Canva). Highly organized and detail-oriented, with strong follow-through. Confident in communication, relationship-building, and billing conversations. Flexible, proactive, and aligned with a practice that values healing, mindfulness, and community. Benefits Compensation & Benefits $25/hour starting pay. Average of 20 hours per week to start. Opportunities for bonuses and additional pay for outreach activities. Cell phone stipend provided. CEU stipend for continuing education. Paid time off for part-time staff. Retirement plan participation available. Growth opportunities as the practice expands — potential for more hours, higher-level projects, and deeper involvement in events, marketing, and outreach.
Farmington, CT, USA
$25/hour
Craigslist
Accounts Payable Clerk - Part-time (approximately 20 plus hours/week) (Burlington)
KeyPoint Partners, LLC One Van De Graaff Drive, Suite 402 Burlington, MA 01803 Telephone: 781.273.5555 Position: Accounts Payable Data Entry Clerk - Part-time, Burlington, MA Join the area’s premier commercial real estate service firm as our portfolio expands. Work with the Accounting team to process invoices and the payments of goods and services related to assigned properties. Reports to Accounts Payable Manager Individual must have three years of data entry or office experience. An understanding of real estate or property management environment a plus. Individual must have excellent customer service, accounting skills, and computer literate. Knowledge of Microsoft Office and accounting software a plus. Experience with AvidPay a plus. Individual must be able to interact throughout company on all levels, along with clients and vendors.
3 Pinevale Ave, Burlington, MA 01803, USA
$18/hour
Workable
Project Coordinator 1
The primary responsibility of the Project Coordinator 1 position is to provide a high level of coordination support in a wide variety of areas, partnering with construction project management staff. This role will act as a support to the Project Manager and Assistant Project Manager to ensure accurate and efficient project documentation tracking. The Project Coordinator 1 role will also be responsible for maintaining and controlling the billing process and schedules per contract requirements. Duties and Responsibilities include the following: 1. Assist with project start-ups and close-outs. 2. Provides front desk relief and/or additional administrative support to others to help meet business and staffing needs. 3. Prepares routine correspondence (letters, memos, meeting notes and proposals). 4. Bid Tracking Log - Creating Bid Numbers and Maintaining. 5. Subcontract Checklist. 6. Certificate of Insurance Requirements, Bonds, Billing Requirements. 7. Contractual Requirements (Certified Payroll, OCIP/CCIP, Affidavits). 8. Assist team with requests for project documentation. 9. Create submittal packages from information provided by the Project Manager or Assistant Project Manager. 10. Monthly Lump Sum billings and T & M billings for subcontracts valued $100k-$5M (Including Pay Apps, SOV, Lien Waivers, Certified Payroll). 11. Logging/Tracking but not limited to, insurance, bonding, permits, submittals, RFI's, change orders correspondence, drawings. 12. Provide copies or scans of drawings. 13. Assist with RFI’s. 14. Assist with creating tiered subcontracts, managing compliance, and assisting with change management. 15. Process electrical permits and process plan reviews with supporting documentation. 16. Review specification or client documentation (hard/soft copies) for O&M, O&M warranty vendor requests, create O&M package from information provided by Project Manager or Assistant Project Manager, and coordinate record drawings to submit. 17. Other duties as assigned. Requirements Two or more years of lead administrative experience in electrical construction industry. Will consider candidates with additional years of related administrative  construction experience, in lieu of electrical construction experience. High level of customer service to internal and external customers A high degree of accuracy and attention to detail Experience with Viewpoint Construction Software preferred Must be able to work independently Excellent communications skills (written and verbal) Proficiency at the intermediate or higher level in MS Word and Excel Ability to prioritize and organize workload Handle multiple tasks to successful and on-time completion Benefits Salary range for this position is $55,000-$65,000 annually.  Opportunity for a discretionary year-end bonus. 401k with a 40% employer match (up to federal limit.) Please find more information on our compensation package here. https://ecpowerslife.com/wp-content/uploads/2023/09/EC-Benefit-Summary-Applicants.pdf In addition to significant career growth opportunities, full-time employees enjoy a competitive pay rate, paid holidays and PTO; Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.
Redmond, OR 97756, USA
$55,000-65,000/year
About Us
Terms of Use
Privacy Policy
Help
Contact Us
FAQ
Cookie
Cookie Policy
Cookie Settings
Our Apps
Download
Download on the
APP Store
Download
Get it on
Google Play
© 2025 Servanan International Pte. Ltd.