Purchase Transaction Coordinator

Description Who Are We?  UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni’s tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients. What Do We Offer? At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions – we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni’s dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story. Requirements Responsibilities l    Assist in receiving, dispatching, inspecting, handling and stocking inbound products；  l    Receives returns, counts and confirms quantities, determines condition and completes paperwork;  l    Arranges for pick-up of shipments, contacts delivery drivers and coordinates schedules;  l    Communicates effectively with the other departments in the company；  l    Responds quickly to customer/client inquiries, resolves problems, and communicates service issues to supervisor; l    Encourages safe work practices in others； l    Arranges daily cycle count and follow variance;  l    Weekly report updates;  l    Other duties as assigned to the position   Qualifications l    Bachelor or international equivalent;  l    1 years of relevant experience preferred, no experiences is ok, everything will be trained；  l    Moderate computer skills, assist in report data collection. l    Strong responsibility, follow supervision, good communication skills | Bilingual in Mandarin is preferred Benefits Benefits: 401K, Dental, Vision, Medical insurance, Paid Holiday, Paid Time Off, Paid Sick Leave, Management training program, H1B Sponsorship.  $18-22/hour during first three months, will increase after probationary period.

Pay: $25.00 - $30.00 per hour Job description: Job Overview We are seeking a dedicated and organized Office Manager with initiative and drive to oversee the daily operations of our office. The ideal candidate will possess excellent customer service skills, strong administrative skills and demonstrate expertise in office management, budgeting, purchasing and cost tracking. This role is pivotal to ensure that that our fast paced office runs smoothly and efficiently whilst providing excellent customer/client support and also in working closely with your team to enable targets and goals to be achieved and exceeded. Responsibilities: Client Interaction: Handle client queries via email, phone and in person. Provide excellent customer service to address client needs and concerns. Communicate Project start dates to clients and during project provide status updates and payment requirements updates. Trouble shoot in conjunction with the team to ensure any customer issues are resolved effectively. Materials and Product Management: Order materials and products required for kitchen remodeling projects as per sold contracts provided by Sales team and according to scheduled start dates, through Vendor Portals wherever possible. Coordinate with Vendors and Suppliers to ensure timely delivery by tracking status of all ordered items in real time. Maintain an organized inventory of materials ordered, delivered etc. in real time. Payment Processing: Process payments for materials, products, and services by setting up payment system per vendor using Portals, Amex, CC and Checks. Keep accurate records of financial transactions using Quickbooks and Jobtread or equivalent technology. Create and communicate weekly reports to GM. Cost Tracking: Monitor project expenses and track costs using Quickbooks and Jobtread or equivalent technology. Collaborate with the GM to manage budgets effectively. Track Sales contract totals for each sales person in weekly, monthly, quarterly and yearly reports and communicate same to GM. Record total amounts collected each week from sold contracts and communicate same to GM. Track vendor payments against contract sold. Liaison and Coordination: Liaise with the Install Manager to schedule installations and ensure smooth project execution. Coordinate with the sales team to align project timelines and client expectations. Facilitate communication between different departments. Collect time cards and expenses sheets and communicate to GM for Payroll processing. Track and communicate employee time off to GM and Install Manager. Scheduling: In conjunction with Install Manager create and maintain project start dates. Ensure timely completion of tasks and project milestones. Manage daily office operations, including scheduling and coordinating meetings. Oversee payroll processing and maintain accurate employee records. Develop and manage budgets, ensuring adherence to financial guidelines. Maintain organized filing systems for documents and records. Implement office policies and procedures to enhance productivity. Provide support in managing schedules, ensuring optimal use of time for all team members. Experience Proven experience in an office management or administrative role is required. Strong skills in budgeting, payroll processing, and file management are essential. Experience in QuickBooks is required. Familiarity with JobTread or similar programme will be considered a plus. Excellent organizational skills with the ability to prioritize tasks effectively. Strong communication skills, both verbal and written, are necessary for this role. Excellent customer service skills are a must for this role. You must be able to communicate effectively with our clients in person and also by phone and email. If you are a very proactive individual with a passion for job satisfaction, office management and team support, as well as superior people skills we want you to apply for this exciting opportunity to join and become an integral part of our great team!!!!!! So Apply Today!!!! Job Type: Full-time Benefits: Health insurance Ability to Commute: Belmont, CA 94002 (Preferred) Ability to Relocate: Belmont, CA 94002: Relocate before starting work (Preferred) Work Location: In person

The Opportunity The Executive Assistant supports one or more consultant(s) by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis. The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple assignments and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the elements that come together in a successful mandate. The Executive Assistant must ensure discreet handling of all interactions with clients, candidates, etc. What You’ll Do Administrative Arrange all scheduling, including but not limited to, client meetings, business development meetings, assignment related meetings, internal meetings, video conferencing, etc. Manage complex calendars and prioritize meetings/calls as needed. Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and external parties. Compile documents for travel-related meetings. Process expense reimbursements for consultants and external parties. Compose, prepare, and edit confidential correspondence. Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested. Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments. Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by your manager. Search Coordination Serve as client liaison assisting consultant in maintenance of daily search activities. Acts as the single point of contact for all key logistical matters. Communicate directly, and on behalf of the consultant, on client and internal mandates. Provides a bridge for smooth communication between the consultant and external/internal team members. Take a proactive approach to assist with various client needs during a consultant’s absence. Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served. Produce high quality client deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on approach. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion. Assist accounting department with billing, client invoicing, and receivables. Build positive relationships and interface regularly with high-level executive involved in highly confidential projects. Business Development In partnership with the Consultant, create and own the process to drive the Consultant’s business development strategy. Collaborate with consultant, research and others on the team in the production of high quality marketing presentations and materials and holds responsibility for the finalization of materials for pitches and events. Requirements What We’re Looking For Bachelor’s degree preferred A minimum of 5 years’ experience serving in an administrative function, ideally within a professional services firm. Organized multi-tasker: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role. Resourceful problem solver: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems. Self-starter: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet. Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike. Natural collaborator: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance. About Us Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership. Our Offices Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 63 offices in 36 countries. We have 2300 global employees and 450 US employees. Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Houston, Los Angeles, Miami, New York, Palo Alto, San Francisco, Seattle, and Washington D.C. *At Egon Zehnder, employee safety, well-being, and engagement is a top priority and at the core of our culture. Egon Zehnder is operating under a hybrid model which requires all employees, in all positions, to work in-person 3 days per week (Tuesdays, Wednesdays and Thursdays). Employees can work remotely during the remaining days of the week. The policy is subject to change by Egon Zehnder at any time. Egon Zehnder is committed to creating and fostering a culturally diverse, equitable and inclusive organization. We recognize the value in a wide range of ideas, perspectives, experiences and skillsets in our workplace. To learn more about Egon Zehnder’s continued commitment to diversity and inclusion, please visit: https://www.egonzehnder.com/diversity-initiatives. Benefits Hybrid work model, 3 days in office (Tuesday, Wednesdays and Thursdays) 401k – company match and additional discretionary employer contribution Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability Employee Assistant program (EAP) Paid parental leave Personal Time Off – paid vacation, sick time, volunteer days Paid holidays including week off between Christmas and New Year’s Salary The salary range for this position is $85,000-$95,000 base + paid OT + discretionary bonus. Actual compensation will depend on several factors including but not limited to geographic location, education, work experience and skill level.

REQUIRED: PLEASE RESPOND WITH YOUR RESUME Schedule: Any deviation to schedule MUST be communicated and approved by Manager. Must follow company call out Policy/Procedure. Day: Monday-Friday Time: (TBD) POSITION SUMMARY: As the Day Logistics Coordinator you are responsible for the following Areas list below but are not limited to them. You will be in an elevated position that will be responsible for assigning and directing associates throughout the Day. You are also expected to be the primary person when it comes to the systems that we are working with while providing exceptional customer service to clients, customers, and all staff members. RESPONSIBILITIES: • Communicate directly with customers informing them of order confirmation, rates, pick-up, and ETA’s. • Continuously working to partner us with the right carrier for our LTL with cost and quality in mind. • Filing claims • Responsible for timely and accurate distribution of work to pullers. Oversee and drive continuous workflow. • Ensure timely and accurate communication with office and sales team. • End of day reporting IE: shipping logs • Next day planning QUALIFICATIONS: To be successful in this position, the individual performing the duties must successfully demonstrate the following competencies: • Teamwork - Balances team and individual responsibilities; Contributes to building a positive team spirit; Supports everyone's efforts to succeed. • Ethics - Treats people with respect; inspires the trust of others; Works with integrity and ethically; Upholds organizational values. • Organizational Support - Follows policies and procedures. • Motivation - Demonstrates persistence and overcomes obstacles, Measures self against standard of excellence. • Planning/Organizing - Uses time efficiently, create and upkeep an organized clean work area • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. • Problem Solving- Need to be the solution and not the barrier to a problem. Think outside the box relay barriers along with viable solutions to Manager/Supervisor • Reliability- Must be present and on time for all shifts with the expectation of planned/approved time off and emergencies. • Quality - Demonstrates accuracy and attention to detail. SKILLS AND ABILITIES: *Basic computer skills including Microsoft, Outlook (Word, Excel, Powerpoint) *Computerized warehouse management system helpful *Voice Collect and/or RF scanning helpful *ERP or other Order Entry software *Excellent verbal and written communication skills *Ability to multi-task Job Types: Full-time, Contract Pay: $26-31 per hour depending on experience Benefits: *401(k) *Dental insurance *Employee assistance program *Health insurance *Life insurance *Paid time off *Referral program *Vision insurance Supplemental Pay: *Yearly bonus Ability to Commute: South San Francisco, CA 94080 (Required) Ability to Relocate: South San Francisco, CA 94080: Relocate before starting work (Required) Work Location: In person

The Opportunity The Executive Assistant supports one or more consultant(s) by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis. The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple assignments and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the elements that come together in a successful mandate. The Executive Assistant must ensure discreet handling of all interactions with clients, candidates, etc. What You’ll Do Administrative Arrange all scheduling, including but not limited to, client meetings, business development meetings, assignment related meetings, internal meetings, video conferencing, etc. Manage complex calendars and prioritize meetings/calls as needed. Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and external parties. Compile documents for travel-related meetings. Process expense reimbursements for consultants and external parties. Compose, prepare, and edit confidential correspondence. Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested. Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments. Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by your manager. Search Coordination Serve as client liaison assisting consultant in maintenance of daily search activities. Acts as the single point of contact for all key logistical matters. Communicate directly, and on behalf of the consultant, on client and internal mandates. Provides a bridge for smooth communication between the consultant and external/internal team members. Take a proactive approach to assist with various client needs during a consultant’s absence. Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served. Produce high quality client deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on approach. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion. Assist accounting department with billing, client invoicing, and receivables. Build positive relationships and interface regularly with high-level executive involved in highly confidential projects. Business Development In partnership with the Consultant, create and own the process to drive the Consultant’s business development strategy. Collaborate with consultant, research and others on the team in the production of high quality marketing presentations and materials and holds responsibility for the finalization of materials for pitches and events. Requirements What We’re Looking For Bachelor’s degree preferred A minimum of 5 years’ experience serving in an administrative function, ideally within a professional services firm. Organized multi-tasker: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role. Resourceful problem solver: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems. Self-starter: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet. Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike. Natural collaborator: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance. About Us Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership. Our Offices Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 63 offices in 36 countries. We have 2300 global employees and 450 US employees. Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Houston, Los Angeles, Miami, New York, Palo Alto, San Francisco, Seattle, and Washington D.C. *At Egon Zehnder, employee safety, well-being, and engagement is a top priority and at the core of our culture. Egon Zehnder is operating under a hybrid model which requires all employees, in all positions, to work in-person 3 days per week (Tuesdays, Wednesdays and Thursdays). Employees can work remotely during the remaining days of the week. The policy is subject to change by Egon Zehnder at any time. Egon Zehnder is committed to creating and fostering a culturally diverse, equitable and inclusive organization. We recognize the value in a wide range of ideas, perspectives, experiences and skillsets in our workplace. To learn more about Egon Zehnder’s continued commitment to diversity and inclusion, please visit: https://www.egonzehnder.com/diversity-initiatives. Benefits Hybrid work model, 3 days in office (Tuesday, Wednesdays and Thursdays) 401k – company match and additional discretionary employer contribution Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability Employee Assistant program (EAP) Paid parental leave Personal Time Off – paid vacation, sick time, volunteer days Paid holidays including week off between Christmas and New Year’s Salary The salary range for this position is $90,000-$100,000 base + paid OT + discretionary bonus. Actual compensation will depend on several factors including but not limited to geographic location, education, work experience and skill level.

Tube Art Group is a leading full-service sign manufacturing and installation company with decades of experience delivering high-quality signage solutions. We specialize in custom sign design, fabrication, and installation, serving a diverse range of industries, including retail, corporate, healthcare, tech, entertainment, and commercial real estate. With a reputation for craftsmanship, innovation, and exceptional project management, Tube Art Group partners with clients to deliver impactful branding and wayfinding solutions that enhance their spaces. At TAG, we firmly believe that our people are the essence of our organization. We are committed to building an environment where our employees can thrive, feel valued, and achieve their career aspirations, all while enjoying the journey. Creating such an environment is not just a goal but a fundamental element of our strategy to realize our growth objectives. Currently we are seeking a Permit Specialist to join our team in Bellevue, Washington. Reporting to the Vice President of Operations, the Permit Specialist is responsible for coordinating and securing permits required for sign projects across multiple cities, counties, and jurisdictions. This role requires a high level of organization, attention to detail, and the ability to interpret and navigate complex municipal codes and processes. The Permit Specialist will serve as the primary liaison between the company, clients, and governmental agencies to ensure projects are permitted accurately and on time. Key Responsibilities: • Research city, county, and state codes and ordinances to determine signage requirements and restrictions. • Prepare and submit complete permit and department of transportation lane closure applications, including drawings, specifications, and supporting documentation. • Communicate directly with city planning departments, building departments, and other regulatory agencies to track and expedite permit approvals. • Maintain accurate records of permit submissions, approvals, fees, and status updates. • Coordinate with project managers, operations specialists’ designers, salespersons, and clients to ensure permit requirements are met before fabrication and installation. • Manage timelines to ensure permits are obtained in alignment with project schedules. • Resolve permitting challenges by providing alternative solutions or negotiating with agencies when necessary. • Provide regular updates to internal teams and clients regarding permit status. Qualifications: • High School Diploma or equivalent required. Associate or Bachelor’s degree in a related field preferred. • 2+ years' experience in permitting process, planning, project management or related administrative role (signage or construction industry preferred). • Familiarity with municipal codes, zoning regulations, and building permit processes. • Strong organizational and time management skills with the ability to manage multiple projects simultaneously. • Excellent written and verbal communication skills for interaction with government agencies and clients. • Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and ability to learn permitting software or portals. • Attention to detail and problem-solving skills. • Ability to work independently while collaborating effectively with cross-functional teams. Working Conditions/Physical Requirements: • Ability to work minimum office hours of Monday – Friday, 8am – 4:30pm. • This position follows a hybrid schedule with on-site work requirements. • Requires a valid Washington State driver’s license and an acceptable driving record for permit submissions and city meetings. • Must pass pre-employment background check and comply with the company’s drug and alcohol policy. • The duties of this position require the employee to constantly operate a computer and other office equipment, as well as the ability to remain in a stationary position 50% of the time. The duties of this position also require the employee to frequently communicate with employees and clients, and the employee must be able to exchange accurate information in these situations. Why Join Us? We offer a competitive salary, $26.00 - $32.00 DOE, annual discretionary bonus, along with a comprehensive benefits package that includes medical, dental, vision coverage - with company covering approximately 90% of monthly premiums – as well as life and AD&D insurance, long-term disability, and a 401(k) plan. Our team members enjoy 2 weeks of paid time off to start with, 6 company-paid holidays, and the opportunity to work on high-visibility signage projects for well-known brands. Joining us means becoming part of a company where your contributions are recognized and where the work you do makes a visible impact in the community. To Apply: You may apply directly via our website: www.tubeart.com. More about us: The pillars we use to guide decision making can be found in our vision, mission and values. Vision: To help people enjoy, identify, and navigate the spaces around them. Mission: To craft complete branding and signage solutions that align people with the space they are in. Values: Forward Thinking: We use our strategic approach, vision, innovation, and adaptability to effectively navigate the ever-changing needs of our employees, clients, and our partners. Authentic: We genuinely care about our work, each other, our clients, and our partners. Regardless of the challenges we face, we abide by our strong moral principles and always do the right thing. Collaborative: We leverage the strengths of our employees, clients, and partners to deliver exceptional products and services that represent all facets of our company. We believe that when we bring diverse minds together, we create timeless products and achieve higher levels of success. Dedicated: We have an unwavering commitment and devotion to our company, our clients, our partners, and each other. Expertise: Our team demonstrates exceptional competence, mastery in our craft, and proven problem-solving techniques to deliver an extraordinary product. Equal Opportunity Employer: Tube Art Group is an Equal Opportunity Employer. We welcome and encourage applications from candidates of all backgrounds. We are committed to a workplace free from discrimination and harassment and comply with all Washington State and federal employment laws.