Project Analyst (Santa Barbara)

Customer Service / Administrative Team Member Location: Long Island City, NY Schedule: Full-Time 36-38 hours| Tuesday- Friday 8am-4:00pm, Saturday 8am-2:30pm Saturday, and Holiday- availability required Compensation: $20–$23/hour At Pain D'Avignon, we are deeply passionate about the craft of traditional French bread and pastry making. From our commissary in Long Island City, we deliver fresh, artisanal baked goods daily to our growing network of wholesale clients and retail locations throughout New York City. We are a close-knit, mission-driven team that values quality, consistency, and genuine hospitality. We are seeking a detail-oriented and dependable individual to join our Administrative and Customer Service team. This position plays a key role in ensuring seamless communication between clients and internal teams, accurate order processing, and high-quality administrative support. The ideal candidate brings a proactive mindset, excellent communication skills, and thrives in a fast-paced environment. Bilingual fluency in English and Spanish is highly preferred. This role is for someone who enjoys being part of a supportive team and who takes pride in delivering exceptional service and operational excellence. Key Responsibilities Answer and manage incoming customer calls, and emails in a professional and courteous manner. Accurately process and enter customer orders, modifications, and inquiries. Track and resolve delivery issues and coordinate with production and logistics teams. Maintain and update customer data, pricing, and order history in internal systems. Work closely with Accounts Receivable to apply and reconcile payments and resolve account discrepancies. Scan and organize daily invoices for archival and internal reporting purposes. Greet and assist visitors and colleagues with general office inquiries. Monitor and replenish office inventory and supplies as needed. Prepare and distribute daily production reports, invoices, and delivery labels. Handle sensitive information with discretion and maintain confidentiality. Support the Executive and Administrative teams with clerical and project-based tasks as needed. Preferred Qualifications Minimum 2 years of experience in customer service, administrative support, or a similar office-based role. Experience in the food, hospitality, or wholesale industry is a plus. Strong organizational skills and attention to detail — accuracy is essential. Excellent interpersonal and written/verbal communication skills. Bilingual in English and Spanish strongly preferred. Strong computer skills, including proficiency with Microsoft Office and ability to learn industry-specific software. Ability to multitask, prioritize workload effectively, and work independently or as part of a team. A professional, positive demeanor and strong sense of accountability. Must be available for holiday shifts as needed. Compensation & Benefits Hourly Rate: $20–$23/hour, depending on experience Benefits Include: 90% employer-paid health insurance Paid sick time Pre-tax commuter/transit benefit program After 1 year of continuous employment: Paid vacation 401(k) match program Opportunities for advancement and professional growth How to Apply Please submit your resume as a PDF attachment. Applications without resumes may not be considered. Pain d’Avignon is an equal opportunity employer. We are committed to building a diverse and inclusive team and fostering a workplace culture where all employees feel respected, valued, and empowered.

Bevmax Office Centers, www.BevmaxOffice.com, is looking to hire a very special person to work as a receptionist/assistant manager in a very professional, high end, and pleasant office environment. The person we are seeking must be very professional and polished with a very pleasant and happy disposition. 
Candidate must have 2 years experience, the ability to interact with diverse personalities, and capable of light administrative work. 
Business attire required. 

PLEASE SUBMIT RESUMES IN BODY OF E-MAIL, REPLYS WITH ATTACHMENTS WILL BE NOT CONSIDERED

We are a mental health counseling office seeking a bilingual (English/Spanish) Administrative assistant to assist with tasks related to the billing department. Experience is not necessary training will be provided. Starting rate: $20 per hour, with room for an increase after 3–6 months Hours: Monday–Friday, 9:00 AM–5:00 PM (option to end at 4:00 PM on Fridays after 6 months) Responsibilities include: Assisting with insurance verifications and checking patient benefits Following up on insurance claims and maintaining proper documentation Data entry and updating records Supporting billing-related tasks as needed Requirements: Bilingual in English and Spanish Strong communication and time management skills Ability to multitask and take initiative

Would you like to apply your skills in an established organization helping local children and families? We offer excellent benefits for full-time positions and provide additional compensation for qualified bilingual candidates (English/Spanish). This full-time position performs a range of program activities in support of respite services, family empowerment services, and adaptive skills training delivery; assists in training and supporting intermittent program staff; performs related work as assigned. A typical way to obtain the knowledge and skills required for the Program Specialist - Special Needs Services position is by having two years’ college-level coursework in a related field and two years of experience working in a social service agency. Experience with developmental disabilities is preferred. Requires DOJ/FBI Criminal Background Check and driving record consistent with insurance company requirements. Starts at $21.79/hour. Next Review 8/18/25. Please go to https://www.changingtidesfs.org/employment for complete job descriptions and application requirements. Positions open until filled. Submit complete application packets to Nanda Prato at Changing Tides Family Services, 2259 Myrtle Ave., Eureka, CA 95501 or via email.

compensation: $23/hr or doe employment type: full-time Busy company is now hiring for a full time office assistant. Must be fully computer proficient and have knowledge of basic accounting. Must have excellent phone skills. Please email with resume and we will contact you if interested. this is an opportunity to receive health insurance, paid vacation time, salary, paid holidays and 401k retirement. A salary position would be available after 3 to 6 months of employment with our company.

About Us: Reflective Jewelry, founded in 1995, is an artisan jewelry studio in Santa Fe, NM. We specialize in custom and repurposed designs and are the only certified Fairtrade Gold jewelers in the U.S. For over 20 years, we’ve been pioneers in the ethical jewelry movement. Our Work Environment: We operate in a dynamic small-business setting infused with quintessential Santa Fe charm. Every employee wears multiple hats, and must adapt quickly to new challenges. Our close-knit team values collaboration, problem-solving, and creativity — making each day varied and rewarding. Your Role: As Production Liaison, you will coordinate between our jewelers and gallery team to ensure custom projects are completed accurately and on time. Primary Responsibilities: *Assign and track jeweler workloads, deadlines, and progress *Ensure materials (metals, findings, gemstones) are available *Create work orders and manage inventory in QuickBooks Enterprise Secondary Responsibilities: *Package and ship orders *Assist with gold assaying and intake of customer materials *Maintain studio organization and answer phones *Support additional tasks as needed Ideal Candidate: *Highly organized, detail-oriented, and adaptable *Strong written and verbal communication skills *Collaborative, team-oriented, and comfortable in a small-business environment Requirements: *Experience in a similar role *Inventory management experience *Strong attention to detail *Excellent communication skills *Proficiency with standard computer applications *Flexibility Bonus Skills: *Familiarity with QuickBooks Enterprise *Jewelry industry experience Position Details: *25–35 hours per week *Benefits (for full-time): paid vacation, sick leave, and health insurance Thank you for reading and applying! We look forward to meeting you.