Permitting Specialist (Jacksonville)

Arita Poulson General Contracting, LLC, a locally owned and operated company, seeking an experienced Project Engineer to assist Project Managers and Superintendents in ensuring projects meet plans and specifications. Responsibilities: * Collaborate with the Project Manager and Superintendent to develop on-site utilization programs. * Initiate and oversee job start-up, in-progress, and shutdown procedures, ensuring timely execution. * Manage submittals, reviews, approvals, and distribution of shop drawings, samples, and other required documentation. * Organize and maintain all project engineering files, including subcontract and bid package records, plans, specifications, changes, clarifications, and as-builts. * Track the status of submittals, draw requests, subcontractor draws, and change proposals, obtaining direction from the Project Manager as needed. * Review vendor schedules of values and coordinate with the Project Manager to prepare the schedule of values. * Obtain signatures for all contracts, subcontracts, and change orders. * Resolve invoice issues and coordinate back charges promptly. * Manage draw request procedures from review to payment. * Evaluate subcontractor payment requisitions relative to work completed, in coordination with Project Manager and Superintendent. * Assist with preparation and processing of general requisitions through to payment. * Supervise and coordinate record/document processing for field purchasing and labor (receiving, logging, distribution, control stamping, filing). * Serve as liaison between project teams, other departments, clients, and external contacts to schedule meetings, resolve issues, coordinate work, and maintain professional relationships. * Assist with project-related communications and marketing correspondence to potential clients. Qualifications: * Associate Degree or minimum 5 years of construction administrative experience. * Intermediate understanding of construction terminology, documentation, and procedures. * Familiarity with accounting functions and contract management. * Ability to read and interpret construction plans and specifications. * Proficiency in MS Office, Internet, and Construction Management Software. * Strong communication and interpersonal skills. * Authorized to work in the United States. * Valid driver’s license required. Benefits: * 401(k) matching * Health and dental insurance * Paid time off Schedule: Monday to Friday Download our application at www.aritapoulson.com/employment and email it with your resume to resume@aritapoulson.com.

Are you a detail-oriented, task-driven self-starter who thrives in a fast-paced environment? We’re looking for someone to manage the scheduling of all-day meetings and handle the calendars for a busy professional located in Kauai. This person you’ll support has between 75-110 all-day meetings per year, so staying on top of a demanding schedule is crucial. The role is intended for someone on Kauai, with flexible working hours, though you’ll occasionally need to be mindful of coordinating across two different time zones. We expect the role to be 15-20 hours per week to start, and you’ll enjoy the benefit of unlimited time off. In this role, you’ll be in regular contact with CEOs and other high-level executives, so professionalism, attention to spelling and grammar, and prompt responses are essential. We’re seeking someone who takes ownership of their work, holds themselves accountable, and can work independently with little oversight. You’ll also be managing calendars, arranging travel for meetings, and working within an in-house CRM. Additionally, you’ll be responsible for attending and participating in company meetings (1-2 per week), using a task/issue tracking system, and reporting on 3-5 scorecard metrics, so an analytical mindset and attention to detail are key. You’ll be part of a small, close-knit team, so being comfortable with collaboration and communication in a smaller group setting is important. We operate on a structured meeting schedule and agenda that allows plenty of opportunities to ask for help when needed, ensuring you have the support you need to succeed. The person you’ll be supporting is an EOS Implementer, so you’ll be expected to learn and operate within the EOS (Entrepreneurial Operating System) framework. Don’t worry, we’ll teach you! This is a highly accountable environment, so being dependable and task-focused is a must. Key Responsibilities:      •     Manage and execute detailed scheduling and business development process for a professional leadership coach.      •     Ensure all steps in the process are completed on time and with accuracy.      •     Manage the calendars of this executive, ensuring all appointments and commitments are well organized.      •     Arrange meeting-related travel, including flights, accommodations, and any other logistics.      •     Track and report on 3-5 scorecard metrics, ensuring that performance is aligned with company goals.      •     Communicate professionally with CEOs and executives.      •     Work within a CRM to manage client data and schedule meetings.      •     Look for opportunities to automate and streamline scheduling, calendar management, and metric tracking tasks.      •     Be highly task-driven, accountable, and comfortable working with a small team.      •     Learn and operate within the EOS framework, ensuring smooth operations and a highly accountable environment. • Inventory tracking and management • Personal errands, as necessary If you’re someone who enjoys taking ownership of your work, loves organization, has an eye for metrics, and a knack for streamlining processes while being a strong team player, this could be the perfect role for you! Qualifications • Executive administrative support experience • Strong organizational and calendar management skills • Proficiency in Microsoft Office, Google Suite, Outlook, and AI tools • Excellent email/phone etiquette and customer service abilities • Experience with event planning and project coordination • Typing and data entry skills, with attention to detail • Previous personal assistant or office management experience Job Type: Part-time Pay: $25.00 - $30.00 per hour, with potential for raises and bonuses Expected hours: 15 – 20 per week to start, with potential for additional hours as company grows Schedule: • Choose your own hours, but daily email monitoring M-F is required Experience: • Executive Assistant: 1 year (Required) Work Location: From home and from executives’ home office (as necessary, for inventory management and session prep) Please email resume

We are seeking a self-motivated individual for an Administrative Support role with the ability to quickly learn new tasks. Must have multi-task ability with exceptional computer knowledge, organizational & customer service skills. Pay: $20/hr Schedule: Mon – Fri: 8am – 4:30pm Job type: Full Time - Temp to hire Automobile: Must have valid driver’s license & a vehicle current with registration and insurance Parking: Available Key Responsibilities: • Answer and direct phone calls. • Greet visitors using company protocol for Covid. • Handle administrative requests from management. • Take detailed minutes at meetings. • Book travel arrangements. • Assist with planning of company functions. • Excellent writing skills for documents and correspondence • Create and update excel spreadsheets. • Maintain filing system for hard copy and soft copy documents. • Ordering of office supplies, promotional items. Qualifications: • HS/GED / College Degree Preferred • Administrative assistance: 3 years (Preferred) • Basic knowledge of Outlook, MSWord, Excel, PowerPoint and Teams Meeting Additional Traits: • Mature individual. • Reliable. • Great attitude. • Quick learner and meticulous, detailed-oriented. • Good communicator. ***Additional Info: At this time, we are only pursuing candidates who currently reside in Hawaii or have an immediate set relocation date. If you are currently in Hawaii/have an immediate relocation date set, please continue with the application process. TO APPLY: Text ADMIN ASSITANT to 808-533-9068 to receive a link to our online application and to speak to a recruiter.

We are a family run business seeking a motivated and friendly Office Administrative Assistant to join our team. We are a leading provider of air conditioning services for both residential and commercial clients, committed to providing excellent customer service and dedicated to delivering top-quality HVAC solutions. We are currently seeking a motivated and friendly administrative assistant to join our team and help us continue providing outstanding service to our clients. Immediate opening for Office Administrative Assistant with busy HVAC company: • Paid hourly and weekly • Full health and dental benefits within 30 days or less • Vacation pay after 6 months Responsibilities: • Scheduling and dispatch • Filing and answering phones • Creating work orders/invoices in program software • Job costing receipts Qualified Applicant Must: • Be able to work independently • Be able to follow directions easily • Must be reliable and available from 7:00am to 3:30pm, Monday through Friday • Previous construction office experience is a plus Starting Pay: • $20.00 to $25.00/hour (depending on experience) • Evaluation of pay increase conducted after completion of 30-day probation period 🔧Ready to join the team and build greatness together? • Please send resume with contact phone number

Job Duties: • Answer phones and customer inquiries • Schedule and manage appointments • Clerical duties including invoicing/billing • Build and maintain positive customer relationships • Filing and data entry • Maintain office supplies Qualifications: • Microsoft Office, general computer and typing skills • Excellent customer service • Phone etiquette • Attention to detail and organizational skills • Ability to multitask • Must have office experience Job Site: Lihue Starting Pay: $18/hr ** WEEKLY PAY ** Health Insurance ** Paid Holidays ** Bonus Options ** Go to https://hi-employment.com and click on APPLY NOW HiEmployment is a locally owned and operated staffing agency located on all major islands, with opportunities in Administration, Customer Service, Warehouse, Landscaping, Driving, Hospitality and more! Our friendly and experienced staff are ready to help with your career search - Let's get to work! For more info call 808-482-3900

We are seeking a honest and reliable Shipping Coordinator to become an integral part of our team! You will help coordinate all aspects of outbound air cargo shipments, as well as helping tender the shipments at the airport in the morning. Responsibilities: • Monitor emails • Input orders into computer system • Make reservations with air carriers • Fill in and print all shipping document pdfs • Help offload and inspect shipments • Process with airline’s agents • Work closely with other coordinators to meet deadlines • Phone, fax and email correspondence with carriers and customers as needed • Perform other administrative duties as assigned Qualifications: • Ability to multitask and prioritize • Basic computer knowledge with Microsoft Excel • Able to keep comprehensive notes and tracking of information • Must have excellent attention to ACCURACY and also be detailed oriented • Ability to lift 30 lb boxes • USA DRIVER’S LICENSE REQUIRED • Background check required (No violent crimes, theft, fraud, or drugs.) Please email your resume and we will reach out to schedule an interview if we think you will be a good fit. You do not need experience in this position, you just need to be very thorough with your work and be willing to learn. This is a small family run business and will be a great opportunity for somebody who doesn't like the large corporate jobs and wants something more informal.