Part-Time Patient Care Coordinator

Procon is a top-ranked construction management and technology consulting firm with 25 years of experience delivering high‑impact projects across the U.S. and worldwide. An ENR Top 100 CM/PM firm for five consecutive years, we specialize in program management, project controls, commissioning, and virtual intelligence—and offer an excellent platform to grow your career while shaping the future of the built environment. Procon now seeks a Construction Admin for a long term opportunity. The Ideal candidate will support the staff in the management of the construction project This role requires various skills and experience as listed below. Requirements Qualifications and Skills: Experience in administrative support for the construction of medical centers (hospitals, etc.) preferred. Experience working with Veterans Affairs (the VA) preferred. Bachelor’s degree from an accredited institution of higher learning and/or evidence of work experience or knowledge to compensate for absence of higher education. A minimum of three (3) years of construction work experience may be substituted and will be reviewed for accountability. Working knowledge of construction practices and the ability to call upon this knowledge to assist in implementing the various plans set forth on the project. This includes Quality Assurance; Safety, Time, Cost, Change, and Information Management. Familiarity with the site operations of a General and Sub-contractor and the process of managing a building construction operation. Communication, Language, and Software Skills, with the ability to utilize a variety of software programs to monitor, update, and produce work products. Responsibilities and Duties: Monitor the construction for Quality Assurance and prepare, analyze, and identify incongruities and deficiencies in the contractors work in relationship with the construction documents. Understand the baseline schedule and assist in determining the value of the acceptable work in place. Provide professional and technical consultative assistance related to operations, renovation, and new construction programs supporting EHRM. Receiving, reviewing, organizing, transmitting, filing, or arranging delivery of a variety of records, correspondence, technical documentation, samples, packages, etc. to ensure timely action by construction managers, contractors, or other key project stakeholders to facilitate or support construction management operations. Establishing and maintaining control logs, preparing data in prescribed format and preparing necessary forms and working files essential to operations. Tracking construction modifications, contractor requests for clarification, and material submittals for the office’s assigned projects. Tracking purchases and shipping receipts and preparing necessary web-based purchase tracking reports for submission. Arranging meetings or conferences to include locations, schedule, agenda, reservations, and attendance lists. Download, rename, and copy of project submittals and requests for information (RFI) from Resident Management System (RMS) to VA and Activation servers. Maintain spreadsheets and other tracking tools for Ball in Court tracking of tasks between CFM, VAMC, USACE and others. Benefits Salary commensurate with experience. Interested and qualified candidates please submit a cover letter and a resume. Procon offers competitive salaries and a comprehensive benefits package, including full medical/dental insurance and 401(K) plan. Procon is an equal opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor

We need a part time self motivated , office administrator, who can take care of all aspects of office work.

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. Compensation: $17–$21 per hour, based on experience and qualifications Responsibilities: Greet patients Answer phones Schedule patient appointments Complete new patient registration and data entry Discuss insurance benefits, authorization requirements and payment responsibilities Collect patient balances (copay/deductible/coinsurance) Perform standard day-to-day clinical administrative responsibilities Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Medical, dental, vision insurance Life insurance 401k Employee assistance program  Employee discounts Employee referral program Paid time off (PTO)

Small Lake Merritt, Oakland law firm seeks full-time File Clerk/Admin Assistant for an in-office position (no remote). M-F, 8:30-5pm. Professional-casual office. We are looking for someone who wants to be a File Clerk/Admin Assistant, not someone looking for work while in school or a filler position. We want someone long-term who wants to stay and grow with the firm. Prior professional office experience preferred. Prior law firm experience preferred. Office attire is professional-casual (no jeans). We are a paperless office. The salary range for this position is $41,600-48,000/yr. depending on experience. Duties will include but not be limited to: • Must be RELIABLE. Everyone relies on you to help maintain a smooth-running office. Your are expected to be in the office Monday through Friday, 8:30am to 5pm, with a half-hour lunch break. • Maintain cloud-based legal files, which requires scanning, distributing and filing the daily mail. • Scan newly received invoices, enter billing information for the invoices in billing system, file copies in filing system • Download documents received via Dropbox or similar, rename documents per office system, distribute as necessary, and file. • Create Dropbox folders, upload requested documents, provide Dropbox link via email. • Maintain cloud-based legal files, which requires scanning, distributing and filing the daily mail (both physical mail received and documents received via email). • Light lifting of files and banker’s boxes when needed. (We are a paperless office and this is rare.) • Enter invoices in billing system and file copies in filing system. Must be skilled in typing numbers. • Maintain and Enter calendar entries in system. • General office duties of Scanning, copying, incoming/outgoing mail and packages, kitchen duties of cleaning and restocking, assist with making coffee, stocking office supplies and kitchen snacks when delivered, office cleanliness, office projects, and other tasks as requested. • Office projects, including assistance with printing and assembly of trial binders and other tasks as requested. • Miscellaneous office projects that might include chair assembly of new chairs when received. • Office errands (walk to the bank a block away, and similar), all within walking distance. • Professional/casual environment, no perfume, no chewing gum, no jeans, no flip-flops – think small shared space and law firm professional. Please have the ability to easily learn new things, be adept, ask questions, be detail-oriented and able to follow directions. Perfectionists are welcome! Please have the ability to maintain an organized and accurate filing system. Accuracy is key. The successful candidate will be proficient in Microsoft Office (Word and Outlook), and Adobe Acrobat Pro. Reliable, punctual, occasional light lifting, ability to be flexible and collaborative. Must keyboard type a minimum of 60 wpm. College degree preferred. The successful candidate will be flexible with changing daily priorities, open to interruptions, and willing to learn. Must be discreet and understand that client information is confidential. Collegial, friendly work environment with competitive salary and benefits. Following the standard probationary period, we offer a comprehensive benefits package that includes 100% firm-paid medical, dental, and vision, 401(K) with firm contributions, paid vacation time off, paid sick leave, year-end bonuses, and annual salary reviews. Staff hours are M-F, 8:30-5pm with a half-hour lunch break. (Minimal overtime, if any.) Office is near Lake Merritt and conveniently located just a few blocks from the 20th Street BART station. This is an in-office position (no remote). The salary range for this position is $41,600-48,000/yr. depending on experience. Please reply with a resume, cover letter, and salary requirement. Due to the volume of resumes received, not every applicant will receive a reply. Only those chosen to continue the application process will be notified. Thank you.

We’re looking for a part-time Administrative Assistant to support our Clinical Coordinator and CEO at Mindful Transformations. This role combines client support, office organization, and assisting with marketing, events, and community outreach. The ideal candidate is warm, highly organized, tech-savvy, and eager to learn, with comfort using platforms like Google Workspace, EHR (SimplePractice), Canva, and Kartra. At Mindful Transformations, we are more than a therapy practice , we are a community devoted to whole-person healing. Our team blends traditional therapy with holistic approaches, offering a space where clients feel deeply supported, seen, and empowered. We’re looking for someone who not only values the importance of mental health but is also open to holistic and energy-based approaches. Our practice is grounded in collaboration and care — both for our clients and for our team. Requirements Requirements Previous administrative experience preferred (healthcare or mental health setting a plus). Comfortable with technology: Google Workspace, EHR systems (SimplePractice preferred), Canva; Kartra experience a plus. Understanding of HIPAA compliance or willingness to learn quickly. Strong organizational skills with attention to detail and follow-through. Excellent written and verbal communication skills. Confident and professional when speaking with clients, community partners, and leadership. Ability to manage multiple tasks and adapt in a fast-paced environment. Willingness to learn new systems and processes quickly. Available for in-person work Monday–Thursday, 12–5 PM to start, with openness to expand schedule as the role grows. Looking for someone who can commit to staying with the practice for 2–5 years. Who You Are You believe in the power of mental health and are open to the integration of holistic practices and energy work. Warm, professional, and compassionate — you enjoy connecting with people and being part of a supportive team. A team player who’s willing to pitch in around the office — from light clean-up and organization to ordering supplies and keeping things running smoothly. Tech-savvy and a fast learner, with openness to new systems (Google Workspace, SimplePractice, Kartra, Canva). Highly organized and detail-oriented, with strong follow-through. Confident in communication, relationship-building, and billing conversations. Flexible, proactive, and aligned with a practice that values healing, mindfulness, and community. Benefits Compensation & Benefits $25/hour starting pay. Average of 20 hours per week to start. Opportunities for bonuses and additional pay for outreach activities. Cell phone stipend provided. CEU stipend for continuing education. Paid time off for part-time staff. Retirement plan participation available. Growth opportunities as the practice expands — potential for more hours, higher-level projects, and deeper involvement in events, marketing, and outreach.

Our client, a high-growth origination company, is seeking an experienced Temporary Executive Assistant for an open-ended assignment to support its Co-CEOs. This role requires a polished professional who can thrive in a fast-paced, investment banking-style environment and manage complex scheduling, travel coordination, and day-to-day executive support. The EA will serve as a trusted gatekeeper and communicator for senior leadership. Primary Responsibilities Screen incoming calls and greet guests in a professional and courteous manner. Manage extensive calendars, including scheduling/rescheduling appointments, communicating with attendees, and adapting flexibly to changes. Prioritize conflicting needs and handle matters proactively, following through to completion under deadline pressures. Arrange complex domestic and international travel, compose detailed itineraries, and coordinate required travel documents/visas. Schedule and organize meetings, conferences, and off-site events including all related logistics. Plan strategic meetings, update marketing materials, and coordinate client-facing social events. Process executive expenses (including out-of-pocket). Draft and edit correspondence such as letters, memos, agendas, invitations, and project communications; proofread for clarity, grammar, and accuracy. Coordinate recruitment logistics for new employees joining the team. Manage incoming/outgoing mail and shipments using US Mail, FedEx, and other services. Collaborate closely with other assistants to ensure phone coverage and provide back-up support. Manage priorities independently and respond to business needs outside of normal office hours as required. Perform additional administrative tasks for executives as assigned. Qualifications & Experience Bachelor's degree highly preferred, or 5+ years of executive administrative experience (or equivalent). Strong background supporting senior executives in fast-paced environments, ideally finance/investment banking. Demonstrated ability to prioritize multiple demands and meet deadlines. Proactive, resourceful, and solutions-oriented with strong ownership of responsibilities. Exceptional interpersonal skills with poise, tact, and diplomacy when handling sensitive/confidential matters. Superb written and verbal communication skills, with strong attention to detail in drafting and proofing. Collaborative, team-oriented approach with ability to partner effectively across functions. Advanced proficiency in Microsoft Outlook, with solid working knowledge of Word, Excel, and PowerPoint. Familiarity with standard office procedures and technology. Finance industry experience a plus, but not required. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)