Office Operations Specialist

New York, NY, USA

$96,000-120,000/year

Workable

HSEQ Coordinator

DOF Subsea is a leading provider of subsea services in all the major oil and gas production regions around the world. With world class ROVs (Remote Operated Vehicles), Survey systems, and a fleet of offshore construction vessels, the group combines expertise and technology to deliver integrated subsea solutions to the offshore oil and gas industry. We currently have an immediate job opportunity for a HSEQ Coordinator. This position will have responsibilities for supporting the administration of various HSEQ-related activities conducted within a specific geographic region in which DOF Subsea operates. This position will support the HSEQ Manager in the administration of DOF's Business Management System and ensuring company and sub-contractor compliance with all respective regulatory guidelines, laws and applicable practices. Key Tasks: Carry out HSEQ audits and inspections in accordance with approved schedules and plans of Department, Region and Sub Contractors Assist and advise to ensure compliance with all relevant Health, Safety and Environmental legislation Responsible for monitoring HSEQ training in consultation with HR and Department Managers Assist in completion of client questionnaires as part of the tender process Support supplier / 3rd party contractor qualification process Monitor all corrective action plans and ensure closure Prepare measurement and analysis reports of key performance indicators in support of Management Review Support development of project HSEQ deliverables (HSE Plan, Quality Plan, Risk Register, Bridging Document and Emergency Response) Maintain associated Risk and Environmental registers to support effective control and management of HSE within the Business Unit Perform QC of reports and procedures prior to external submittal or inclusion onto the Business Management System Assist in the continual improvement of an effective Business Management System complying with ISO 9001:2015, ISO 14001:2004 and ISO 45001:2018. Requirements Work Experience: Working knowledge or awareness of the ISO 9001:2015, ISO 14001:2015 and ISO 45001:2018 quality management systems and respective requirements. Demonstrated personal commitment to Quality, Health, Safety and the Environment. Where appropriate, supported Client Company's, Quality, Health, Safety & Environment Policy and Safety Management Systems. Qualification: Bachelor’s Degree or equivalent experience 2 years of HSEQ experience, preferably in the oilfield service industry Ability to travel frequently Requires experience and training conducting inspections/audits of HSEQ policies and programs for regulatory compliance (ISO 9001:2015 Lead Auditor) Skills (social/technical) and equipment Proven project management experience in project execution processes and principles Strong communication skills Excellent computer skills within Microsoft Office Packages English fluently Responsible and proactive Team player Work Environment and Physical Demands The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works in the office environment approximately 90% of the time using standard office equipment Spends time in offshore environment and offsite contractor locations 10% of the time which can involve moderate exposure to noise levels and machinery Travel 10% with majority being 1 day or less. Benefits DOF Subsea is an equal opportunity employer dedicated to promoting a diverse workforce and an inclusive respectful workplace. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status. Successful candidates will be required to undergo pre-employment drug and alcohol screening and background screening as a part of the recruitment process. We encourage applications from all qualified individuals. We thank all applicants for their interest but only those selected for an interview will be contacted.

Responsible for the day-to-day operations of the salon to ensure a high level of guest service standards, and assists the Director in day to day operations. Responsible for ensuring that all member and client services meet expectations, and supports the Director in resolving customer challenges. Excellent communication is essential for success in this role. Additionally, the Salon Coordinator is responsible to uphold all duties of the Salon Receptionist. Rate of Pay: $22.50 per hour. Full-time Schedule (with flexibility required): Tuesday-Friday: 7:45am-4:00pm Saturday: 8:45am-4:00pm Key Responsibilities Administrative support duties to include but not be limited to: Schedule preparation, payroll, communication posting, retail and backbar order processing and receiving, daily revenue reports, coordination and management of salon passes. Oversight and management of client billing for accuracy and client resolution when necessary. Assists Director with planning & development of creative strategies as well as complete oversight of the salon to ensure a smooth and efficient operation. Assists in coordinating education training for Service Providers. Coordinates and oversees salon standards by conducting daily walk-throughs, and initiate maintenance/repairs as needed. Ensures the salon is a clean and inviting atmosphere for members, guests and staff. Provides training and guidance to all Salon Receptionists to ensure dress code, phone scripts, policies and procedures are in compliance. Knowledge of all salon services and offerings as well as trending services and retail products to consider adding to our menu. Other tasks as assigned by Salon Manager/Director. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibility that may be required of the employee. Critical for success Passion for the beauty industry with meticulous organization and attention to detail. Team player with strong interpersonal goals to work effectively with diverse personalities. Flexible and available to work varied shifts, including evenings, weekends, and holidays. Direct and clear communication to co-workers & management. Requirements Physical Requirements Standing, sitting, smiling and communicating for sustained periods of time. Frequent lifting up to 25 pounds. Movement with fingers, hands, wrists and arms. Ability to grasp reach, stoop and kneel. Qualifications Proven analytical and decision-making skills, able to handle critical situations utilizing good judgement. Salon or Spa experience desired. Planning & time management to effectively execute multiple tasks, meet deadlines and accomplish goals with a sense of urgency. Working knowledge of computers and standard software, including Microsoft Word, Excel and Outlook. Benefits Time Off Paid Time Off 401(k) with company match up to 3% Value Sharing (Profit sharing) Holiday Bonus Paid Parental Leave Health & Wellness: Comprehensive health, vision, and dental insurance HSA and FSA enrollment options Short- & Long-Term Disability options Life Insurance: Basic coverage equivalent to annual income, with voluntary options for additional coverage Long-Term Care options: Coverage up to 50% of annual income Accident and Critical Illness Insurance EAP (Employee Assistance Program) Pet Insurance through MetLife Employee Perks: Free workout privileges Employee discounts in the Pro Shop, Spa & Salon services and in the Market Parking and transit benefits (pre-tax deduction) Access to Tickets at Work discounts Tuition reimbursement Diversity, Inclusion, and Belonging Matters: East Bank Club commits to a culture of inclusion and belonging characterized by connection across our similarities and differences. We honor the dignity of all employees by enabling each to reach their fullest potential and, by doing so, better serve our members. We serve a diverse group of members and recognize the importance of diversity and inclusion in enriching the employee and member experience required to support our mission. EBC is committed to attracting, retaining, and developing employees with varying identities and backgrounds. East Bank Club is an Equal Opportunity Employer and drug/smoke-free workplace.

Position Summary Site Coordinator performs accounting and administrative tasks for multiple projects including field purchasing, vendor set up, electronic time keeping, overseeing the site hire in process, completing hiring and termination forms, completing weekly cost summaries, internal and customer reporting as required, completing weekly progress reports, assisting with proposal development, and assisting with proposal estimates, as needed. This position requires an individual to travel often and work for long periods of time (up to several months) at a construction project and perform the duties outlined. Projects are based at power plant and other locations throughout the continental U.S.A. The identified candidate will need to have the ability to fluctuate work schedules. Requirements Reasonable Accommodations Statement To perform this job successfully, an individual must be able to accomplish each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s) Sets up and manages site purchasing for various job items including rental tools and equipment. Maintains an organized purchase order log and rental equipment log on each project. Stores appropriate project documents within SharePoint for all commercial items. Reviews vendor invoices on assigned projects for accuracy before providing instructions for processing. Enters employees time for various projects into timekeeping system daily and makes any necessary reconciliations. Completes all necessary internal project tracking and external customer reporting. Coordinates the hire-in process and prepares all relevant hire-in paperwork including company specific forms, federal, state, and municipal required documentation. Maintains confidential employee files during the project and submits to human resources following project completion. Provides employees with proper forms to make any payroll changes and submits completed paperwork to the payroll department. Maintains effective line of communication with both site team and corporate office for duration of a project. Administrative support to local office and shop personnel including expense reports, and other office support tasks. Works with vendors and accounting team to collect final invoices and true up Purchase Orders to close out projects. Position Qualifications Strong decision making and problem-solving skills are required. Capable of multi-tasking, highly organized, with excellent time management skills. Proficiency in Microsoft Office Suite is required. (Outlook, Excel, Word) Must be computer literate and be able to communicate effectively by both written and oral means. Willing to travel to support project administration activities. Skills and Abilities 2 years in construction administration or support role. Word, Excel, Outlook, InEight, PowerBI Pay: $26.00 - $32.00 per hour based on experience

Florida City, FL, USA

$26-32/hour

Office Operations Specialist

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