Office Assistant- Full Time, bilingual Spanish $20-24/hr (novato)

Hedge fund located in Midtown Manhattan that is rapidly increasing their office footprint is currently in need of a responsible and energetic individual for a Temp to Perm Mailroom Generalist. This position requires 5 days in the office from the hours of 8:00/8:30 AM - 4:30/5:00PM daily. The successful candidate will support the firm's Mailroom operations as needed. The individual will be responsible for many facilities procedures and protocols, and take ownership of a variety of mailroom tasks, while simultaneously providing exceptional customer service. The following responsibilities and duties are subject to change at any time based on business and client needs at management's discretion. Key Responsibilities: Schedules and prioritizes all mailroom services. Receives, delivers, and processes interdepartmental and external (U.S., international) mail, parcels, and other materials. Operates mailroom equipment including print/copy machines, postage processing and document insertion equipment; performs basic maintenance as needed. Maintains and develops records for billing, inventory, mailing, and parcel shipping. Orders materials and supplies needed for all client departments. Responsible for the maintenance of supply levels and equipment in Print/Copy Rooms throughout the office space. Register guests, vehicles and vendors in the building system Develops and maintains relationships with vendors, departmental customers, and other related individuals. Develop and maintain relationships with co-workers and interact with a variety of high-profile individuals and all levels of management. Assist in planning, set-up and coordination of events Administrative & other duties as assigned Qualifications: Ability to exercise sound judgment in assessing and determining how to handle queries and issues. Multitasking and time-management skills, with the ability to prioritize tasks. Ability to handle confidential information with discretion Extremely professional demeanor and attitude Ability to work independently Must exhibit strong organizational, communication and interpersonal skills Proficient knowledge of Microsoft Outlook, Excel and Word Hands on experience with office equipment (printers, shred machines etc.) College degree required Detail oriented with the ability to adapt quickly in a fast-paced environment Willing and able to commute between local offices as needed Compensation/Benefits: This position is hourly once Perm. Paid in line with 50-75K base. Health benefits with small employee contribution, dental, vision Commuter benefits 401K + employer match after 1 year of tenure. PTO + Sick Time Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Looking for someone who is well organized and detail oriented for an office position. Job duties include answering phone calls, scheduling, and well documenting interactions with customers. Will include creating estimates based on customers drawings and information.

Our client, a private investment firm, is seeking a Recruitment Coordinator to join their organization. The hours are 9:00am - 5:30/6:00pm and the role is hybrid with four days in office and one remote (with flexibility). Responsibilities: * Schedule high-volume interviews and coordinate candidate logistics across multiple offices * Manage recruiting trackers, input feedback into Workday, and assist with expenses and reporting * Support super days, including logistics, ordering meals, and greeting candidates * Assist with candidate assessments, including administering model tests * Help plan and execute marketing/recruiting events (RSVP lists, name tags, logistics) * Provide ad hoc project support in Excel and PowerPoint as needed Qualifications: * Bachelor's degree required * 1-3+ years of administrative or recruiting coordination experience; financial services experience preferred * Strong proficiency in Outlook and Excel; PowerPoint skills helpful * Workday experience strongly preferred * Highly detail-oriented, organized, and proactive with a "no task too small" mentality * Strong communication skills and ability to work collaboratively in a team environment Compensation/Benefits: * Up to 90K base salary + bonus * Generous PTO package * Medical, dental, and vision plans * 401K with match * Hybrid schedule with additional remote flexibility during August and December Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Global investment firm located in Midtown, Manhattan is seeking to hire a Temporary Executive Assistant to provide 2-3 weeks of interim coverage. This position would start by Monday September 29th, requiring 5 days in the office from 8/8:30am-6pm daily. The ideal candidate can jump right in and add value to a great, high performing team! Pay rate is $45/hour. Responsibilities: Provide immediate support with scheduling to a team of at least 5 people varying in seniority Assist with heavy expense reconciliation and travel booking Excel in a high-volume, fast paced environment with a "roll up your sleeves" mentality Experience: Experience in financial services strongly preferred Proficient knowledge of expense management systems Highly organized and detail-oriented Ability to jump in and add value quickly Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our professional property management company is seeking a detail-oriented and motivated administrative support specialist with customer service skills to join a residential property management team serving the Pacific Northwest. This role is ideal for an individual with strong customer service skills, organizational ability, and a commitment to professional growth within the property management industry. Key Responsibilities • Serve as a primary point of contact for managers, vendors, and other field staff by responding promptly to phone calls and emails. • Provide effective tenant support and ensure concerns are addressed professionally. • Accurately process and record rental payments within the company’s accounting systems. • Manage resident billing, utility reimbursements, and adjustments to charges. • Review, track, and prepare proposals for operating and capital expense projects. • Organize and prioritize tasks assigned by the management team to ensure efficient operations. • Oversee and coordinate capital improvement and repair projects to completion, ensuring adherence to budget and schedule. • Support training and communication with on-site staff to maintain operational standards, including report writing to senior staff. Qualifications • Strong interpersonal and customer service skills, particularly in email and over the phone. • Proficiency in Microsoft Office, particularly Excel and Word as well as basic office computer literacy. • Basic knowledge of accounting practices and property management systems. • Excellent organizational and task management ability. • Demonstrated ability to work collaboratively within a professional team environment. • Problem-solving skills with a focus on practical, timely resolution. Compensation & Benefits • Competitive salary package. • Career advancement opportunities within a locally grown firm. • Comprehensive training and professional development support. • Collaborative and supportive work environment. Application Process • Qualified candidates are invited to submit a resume and cover letter outlining relevant skills, experience, and training they feel would help them succeed in the position. Additional Information • Credit and background checks will be conducted at no cost to applicants.

Our professional well-established Medico-legal Group is seeking a Live-Support Assistant to travel to locations to assist physicians in completing Medico-legal Evaluations throughout California. Useful work experience/qualifications preferably would include direct experience in the mental health field as a clinician and/or in the field of Workers Compensation; however, is not required. This is a part-time independent contractor position. The perfect candidate will be able to commute to appointments as scheduled. The ideal candidate needs to be flexible in terms of scheduling which will be random and sporadic. Our physicians work as QMEs (Qualified Medical Examiners) performing Workers Compensation Evaluations. Examiners travel between each office, evaluating applicants who may have medical injuries resulting from their accidents at work or other events. The contractor will be working alongside the physician during these in-office evaluations. In essence, we need a strong, take-initiative individual to "run the office" by administrating the appointment. Strong communication skills are absolutely essential for this position. Essential duties include: 1) Arriving 15 minutes prior to first appointment. 2) Setting up office spaces (making sure offices have the correct chair and desk layout, working internet connections, adequate supplies, etc). 3) Maintaining poise and pleasant demeanor as there is the potential to be working with applicants who may have medical injuries. 4) Informing the doctor of applicant's arrival. 5) Working with applicant and possibly their translator as many of our applicants do not speak English as a primary language. 6) Help administer / collect paperwork prior to their meeting with the doctor. 7) Scanning documents into online secure drive. 8) Troubleshooting any number of issues that could potentially arise (i.e. applicant arrives without a translator, internet connectivity issues, etc). 9) Communicating clearly and effectively via email/text/phone. 10) Maintain confidentiality and discretion at all times (maintaining HIPAA compliance). Principals only. Recruiters, please don't contact this job poster.