Office/Contract administrator (Escondido)

This temporary Executive Assistant position is a 3+ month medical leave coverage role based in Westwood, MA. The role follows a hybrid schedule and hours are 8:30 AM to 5:00 PM with a 30-minute lunch, and the pay rate is $40-$45 per hour. The position is within a professional services environment, offering exposure to a fast-paced investment team. Job Responsibilities: Manage heavy calendars and coordinate internal and external meetings. Organize complex domestic and international travel arrangements. Track business expenses and prepare detailed expense reports. Create and maintain documents in Microsoft Office (Word, Excel, PowerPoint). Log hours for investment professionals and handle ad hoc administrative projects. Candidate Qualifications: Prior Executive Assistant experience in a professional services or corporate setting. Proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint. Strong organizational, prioritization, and multitasking skills with keen attention to detail. Excellent communication and relationship management abilities, with a proactive and flexible mindset. Ability to thrive in a fast-paced environment with changing priorities. Qualified and interested candidates are encouraged to apply today for immediate consideration Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Summary: We are seeking a highly motivated and detail-oriented Construction Administrator to assist our Project Manager. This is an entry-level position with on-the-job training provided. Ideal for individuals interested in starting a career in the construction industry. Key Responsibilities: • Assist the Project Manager • Oversee all onsite and offsite construction to ensure compliance with building documents and safety regulations • Coordinate and manage construction vendors and subcontractors • Prepare daily reports and perform general administrative tasks • Assist in obtaining necessary permits and licenses Qualifications: • Entry-level; no prior experience required (training will be provided) • Construction experience is a plus • CSL (Construction Supervisor License) is a plus • Strong organizational and communication skills • Ability to work in a fast-paced environment and manage multiple tasks Benefits: • Weekends off • Training and career development opportunities • Gain hands-on experience in the construction field If you're ready to begin your career in construction with a supportive team and opportunities for growth, apply today!

Job description: High-end real estate company has an immediate opening for a Mailroom/Facilities Coordinator in Manhattan, NY. Responsibilities: Support mail room operations Sorting, distributing, and securing incoming mail, including overnight packages Accept outgoing deliveries Assist staff with large mailing projects as requested Maintain records for registered mail, overnight mail delivery. Collaborate with the receptionist, staff, and team members to order supplies as necessary Qualifications: Mail room Experience Required Ability to sort, file, and process material in an expeditious manner. Ability to perform comfortably in a fast-paced work environment. Ability to successfully execute many complex tasks simultaneously and ability to work as a team member, as well as independently. Excellent organizational, interpersonal, written, and verbal communication skills.

Join our trading and property management team in Whitestone, NY! We are looking for a reliable and motivated Full-Time Office Assistant to help keep our operations running smoothly. Responsibilities: Provide general administrative support and assist with daily office operations Answer phone calls and respond to emails professionally Maintain organized files and records Coordinate with vendors, tenants, and clients as needed Assist with scheduling, data entry, and other office tasks Requirements: Previous experience in an office setting (preferred) Strong multitasking, communication, and organizational skills Ability to work independently and as part of a team Must have a vehicle for occasional errands or site visits Must be able to speak both English and Spanish Details: Full-time position, Monday through Friday Competitive pay based on experience with commission opportunity Please send your resume via email

Busy NYC celebrity figure seeks efficient EA to manage office and personal work, including project management, media relations and all daily scheduling and admin duties. Successful candidate should have a minimum of 3 years' prior experience supporting a prominent individual. College education and good spoken and written French preferred. Experience/interest in hospitality world a major plus.

We are seeking a Full Time Receptionist. We need a team member that is friendly, detail oriented, can multi-task, and has good organizational and communication skills. Salary/Hourly Rate: $19 per hour Responsibilities include but are not limited to: • Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate's voice mailbox when the associate is unavailable. • Greets and directs visitors to the company. • Takes and retrieves messages for various personnel. • Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information. • Receives, sorts, scans and forwards incoming mail. Process scanning of documents into databases. Maintains and routes publications. • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.) • Assists in the ordering, receiving, stocking and distribution of office supplies. • Assists with other related clerical duties such as photocopying, faxing, filing, collating, paperwork and mail • Assist with other projects as needed Training will be provided. Qualifications for Receptionist: • 1 year experience • Strong communication skills, both written and verbal • Ability to work in a team environment or independently • Detail oriented and organizational skills • Bachelor’s Degreeizational skills • Bachelor’s Degree