Office Manager (La Mesa)

HOW TO APPLY PLEASE CLICK HERE TO APPLY We maintain a rigorous hiring process to help ensure we only hire the best and most dedicated professionals. Please note that you will not be considered for this position if you fail to follow the instructions when applying. WHY YOU SHOULD APPLY Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! A highly competitive Paid Time Off plan, promoting quality work-life balance. Subsidized gym memberships to help team members feel their best. Medical, dental, vision, and life insurance packages for all US-based team members. International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition. Device upgrade and learning reimbursement programs. Motivating career development plans with clearly defined goals and rewards. Additional job-specific incentives and bonuses. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! YOU SHOULD HAVE: Willingness to learn, grow, and collaborate with the team and company as a whole. Excellent verbal and written communication skills. A high level of discretion, ethics, and trustworthiness. Intermediate spreadsheet skills (preferred) Innovative thinking and a willingness to challenge existing methods where improvement is possible. Experience in bookkeeping / financial record keeping (preferred). Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred). The availability to work 40 hours per week from 9:00 am to 6:00 pm PST. A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers. YOUR DUTIES AND TASKS: Answer phones and emails. Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records. Resolve billing issues with clients and internal team members. Provide account access, usage reports, data analysis, and other ad hoc requests for team members. Support quality assurance checks of various internal and client facing reporting. Organize new client contracts, create invoices, and process client payments. Contribute to internal database maintenance, upkeep and data entry. Research, order, & distribute company-wide gifts (2-3 times per year). Organize company events, competitions, and special projects throughout the year. Facilitate company holiday, time off, and schedule variation calendars. YOUR DUTIES AND TASKS IF BASED IN LA: Handling mail pickup at Downtown LA office twice per week Scanning and organizing mail digitally Recording & depositing client payments Collecting and redistributing company office equipment from staff in region as needed (A valid driver’s license and reliable transportation in Los Angeles is required) HOW TO APPLY PLEASE CLICK HERE TO APPLY California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.

This position requires the candidate to be fully licensed or currently under supervision of a licensed clinician (LCSW, LPC, or licensed psychologist). The Clinical assessor is responsible for conducting the initial screening, intake, assessment, and diagnostic impression to ensure that and initial treatment plan is developed that will identify the services needed for ongoing care. Clinical assessors are also responsible for the quality assurance of services provided and medical records, coordinating care with other assigned clinicians, peer support, and medical practitioners, working within the agencies systems of care network. Assessor performs a variety of clinical and administrative work when it has been determined through an initial screening that the consumer has mental health concerns. The purpose of the assessment process is to perform a formalized assessment in order to determine the consumer's problems, strengths, needs, abilities and preferences, to develop a social (extent of natural supports and community integration) and medical history, to determine functional level and degree of ability versus disability, and to develop or review collateral assessment information. He/She will report directly to the program manager. Requirements Work a minimum of 10 hours each week. Perform clinical assessments for perspective clients Complete reassessments for clients needing to remain in the program Responsible for conducting the initial screening, intake, and diagnostic impression Completion of the initial treatment plan to identify service needs Coordinating care with other assigned clinicians, Executive Director and team lead. Performs monthly quality assurance audits to ensure all client records are complete. As needed, participates in the direct delivery of services that are within his/her area of expertise Attend staff meetings regularly Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Training & Development SIGN ON BONUS $1500

Our personal assistant/secretary/faithful helper of 5 years is retiring. We are looking for a Part Time (15 to 20 hours a week) assistant. the hours and days are flexible. We need administrative support for our home-based businesses. We need someone who can come to our office. This is not a remote work situation. Duties include: Paying Bills Reconciling checkbooks and credit card statements and sending reports to our off site accountant. You will also be handling the mail. Running Errands, Shipping products. We use PC and Android systems, (we are not Apple based) Internet searches for information for projects Tracking sales on Excel spreadsheets. Typing occasional letters and updating tracking forms. Qualifications: Must be a problem solver, organized, attention to detail, Honest and Reliable Good at working with limited instructions, (can figure things out) Willing to take on new tasks skilled at tracking down information We are looking for someone who is fun to work with and wants a long-term position. Only apply if you are looking for Part time work. (This is not full time) You will have Independent Contractor Status (1099) working for multiple entities. reply with your resume.

Neal R. Gross and Co. is growing our team of Digital Court Reporters. We are a leading Court Reporting and Transcription services company based out of the Washington, DC area. As a trained Court Reporter, you will use specialized equipment to create an accurate record of proceedings in numerous noteworthy places including legal courts, non-profit board rooms, and even Congressional committee hearings. This position requires a focused and motivated candidate with the ability to work in an autonomous setting. We hire intelligent, well-rounded people from a variety of backgrounds. No prior court reporting experience is required. NRGCo provides comprehensive paid training to new hires in order to provide you with the tools necessary to succeed. All equipment, hardware, and software are provided. Recent college graduates are encouraged to apply! Location: We are looking for candidates based in the DC Metro Area, Arlington and Alexandria, VA. At NRGCo you will: Represent the company in a professional manner at a variety of proceedings at a range of locations (primarily in Loudon County and the DMV area, with opportunity for domestic and international travel). Interact with high-level clients (Federal Govt, State Govt, Private Industry) Digitally record and report proceedings Proofread to ensure quality control on final work product Write executive summaries and meeting minutes for a variety of proceedings What we look for: Strong attention to detail Reliably punctual and deadline-oriented Can-do attitude and excellent work-ethic Ability to work independently Organizational and time-management aptitude Exceptional problem-solving and communication skills Excellent English language skills Proficient with technology Bachelor’s degree, especially with foreign language education Ability to pass security screening for access to client sites, including government buildings Expected salary $45,000 annually We also have great benefits so you can focus on doing your best work: Competitive compensation Medical, dental and vision insurance Flexible vacation scheduling Job security for good performers, with many employees of 10+ years tenure Occasional remote work, schedule varies day to day A company with a growing, dynamic work environment, and a team of intellectually curious, supportive colleagues! We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status or other protected classes.

We are a small boutique law firm in Uptown, Denver with a family feel. We have varied practice areas, from real estate and business law to medical malpractice defense. We are seeking to hire receptionist/legal office assistant/administrative assistant to join our team. A description of the required tasks is attached, but the ideal candidate is someone who can roll up their sleeves and help with whatever needs to be done. We also value someone who can take initiative and truly become a part of our work “family.” We consider skills learned/practiced through work-at-home (e.g., managing multiple kids’ sports schedules while planning meals and managing your family budget) to be highly relevant and are open to hiring someone who may have been out of the work force for an extended period. Preferred hours are 9-3 Monday through Friday, but we are flexible. Extended hours or a full-time role will be considered for the right candidate. Given the nature of the position, remote work is not available. Pay is $25 an hour with growth potential. To apply, please send the following to Heather with the subject line “Receptionist Application.” 1. Resume 2. Cover Letter that includes a description of your prior relevant experience, your experience performing detail-oriented work, and your interest in helping us serve our clients. We are an equal opportunity employer, and we encourage candidates from all backgrounds to apply. We consider all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, and any other protected status under applicable law. Legal Office Assistance Tasks (including, but not limited to) General Office Admin/Legal Office Assistance Answer phones Greet incoming clients/visitors/vendors Maintain conference room schedule Conference room set up/clean up Proof and send out correspondence Process incoming mail, go to post office as needed E-filing with the courts via CCEF Deadlining Receipt and distribution of faxes Coordinate birthday celebrations Distribute court rule books (annually) Physical filing Scanning Physical file creation as needed Help cover staff absences as needed Archiving Office Maintenance Tasks (including, but not limited to) Fill copier and printers Order office supplies, food Restock supplies in kitchen/bathrooms Tidy kitchen Load/unload dishwasher Empty trash and recycle as needed Monthly elevator maintenance Plant watering/care Office tidying as needed

Hale Akua Garden Farm & Eco-Retreat Center is a gorgeous eco-retreat center and certified organic farm, overlooking 30 miles of untouched Maui coastline. It is located in the pristine valley of Huelo, just outside of Haiku. We host individuals, families, couples and small groups who come to unwind and reconnect with their deeper selves. Hale Akua is also a large retreat venue supplier where retreat leaders from all over the world come to host their retreat. The property features an organic farm which draws interest and guests to our property. You will also be working with current an You will be working with an accountant preparing invoices for payment. You will be welcoming registered guests and giving short tours of the property. As your experience with our office grows, more responsibilities will be offered. In hiring for this position, we are seeking to ensure that the retreat center functions well with an excellent guest experience. All employees must have their own car with a current safety check and a current driver's license. Hours for this full-time job are Monday-Friday 9am-5pm. Hours and even occasional days may vary to accommodate events on the property. The job starts out as a training position, where you will work with the other staff, and will eventually graduate to being a fully active member of our team. We would like someone who has had experience with taking at least some retreat, and as a result, has some understanding of the kind of people who come to retreats. We would also like someone who is interested in training in Compassionate Communication (NVC), a system of communication developed by Marshall Rosenberg PhD. (cnvc.org). Basic training in this style is offered from time to time and is important to participate in. Guest Services Executive at Hale Akua Garden Farm & Eco Retreat Center ensures guests receive the best service possible from the property. You provide guests with their requested room, address their needs, and resolve any complaints they may have throughout their stay. Your duties and responsibilities as a Guest Service Executive include: Share in answering all incoming calls, check and forward voicemails and provide details on our retreat center, including available rooms, pricing, and facilities or directing calls to the appropriate staff member. Check your Slack messages for inhouse conversations including guest requests, maintenance needs, housekeeping needs, landscaping needs. Monitor your work email and contact@ email hourly and respond to inquiries of private and retreat guests, retreat leaders, vendors, management, IT and internal staff and forward email to appropriate person wherever needed. File appropriately once completed. Share in greeting and welcoming guests upon arrival and during their stay. Answer guest questions, direct guest concerns to responsible team or staff and/or address/record/resolve and report all complaints. Share in communicating with guests before, during and after their stay via phone or email. Perform concierge duties by answering any question about property or about Maui, and making recommendations for activities and restaurants etc. Learn and understand about Hale Akua lodging and venue facilities and be able to clearly explain about the facilities to retreat guests how they can best utilize Hale Akua amenities for their specific needs. Know how to listen to customer’s needs and responsible for maintaining a consistently high level of customer service as outlined by Hale Akua. Share in performing all incoming/outgoing mail management responsibilities daily, including checking P.O. Box daily, picking up, loading, unloading, storing, & distributing received packages, sending mail/packages for guests and Lori. Share in performing all check-in functions including preparing clipboard and keys, verifying arrival times through email and update in RG and communicating with team (also handing over after-hours check-ins to Night phone attendant and communicate to guest via night phone), communicating house rules to guests upon arrival, completing check-in registration process, providing parking passes, handing over keys, scheduling farm tours & massage, giving property orientation/tour, storing luggage, upselling extra facilities and services wherever possible Share in performing all check-out functions including returning of room keys, collecting payments on pending charges (like farm tours, extra nights, late check-ins etc.), requesting feedback on Guest Comment Forms, and online on Google, Yelp & Trip Advisor, providing gift vouchers to guests (one per guest) for completed comment forms. Share in performing all necessary accounting functions on Retreat Guru PMS including but not limited to adding charges on guest statements, taking payments, moving transactions and final reconciliation to ensure final payments are correct. Share in managing bookings for all Membership rooms including offering Membership rooms when appropriate and upon Lori’s approval, sending pictures and pricing, taking reservations and confirming PayPal payments and recording them under guest reservations. Share in assisting retreat sales team staff member with other daily responsibilities such as group tours etc. whenever necessary or when sales team is not available. Answer any questions they might have in regards to the lodging and venue facilities over phone or in-person. Provide a daily work log to your supervisor via email or Slack. Prepare for all online trainings/meetings 10 minutes ahead of time and be in attendance punctually. Enter a daily work log in the logging software provided. Spend ten minutes daily before leaving for the day to highlight the most important tasks you performed in the day and time spent on those tasks. Participate in a weekly check-in with your supervisor to go work performed in the last week, work planned for the week ahead and any of your questions or concerns. Negotiate, contract and coordinate day events & workshops and perform any required duties including create & execute rental, block & program in Retreat Guru, collect payments and inform neighbors about the event Manage all farm sales duties including taking payments via Venmo or cash, maintaining till with change, locking and unlocking fridge, providing customer assistance, managing inventory in collaboration with farm team. Issuing farm sales punch cards to buyers, punching them and explaining the rewards system. Schedule farm tours based on staff availability, and manage massage appointments for guests who have booked addons while making their reservation by reaching out to them via phone 5 days before arrival. Communicate to general channel about guest check-ins, guests on property, guests leaving and updating the same on the white board calendar in office daily. Reviewing balance due report once every week and ensuring all balance dues are charged. Preparing registration clipboard and keys, verifying arrival times through email and update in RG and communicating with team. Requirements Required Qualifications Great customer service skills Prior office experience is a must Excellent computer skills on both Mac and PC and have an ability to learn more Ability to multi-task and to prioritize Ability to troubleshoot guest issues as they arise Excitement about being part of a team and an eagerness to learn Compassionate Communication Excitement about the purpose and vision of the retreat center Ability to be cross-trained and willingness to perform duties outside official scope of position is a must. Desired Qualifications Hospitality experience desired Experience with booking systems / software Familiarity with Airbnb and VRBO booking management Ability to create flyers for marketing local programs Ability to draft retreat contracts Benefits $22.5 per hour. Use of salt water pool, hot tub and sauna facilities after work hours. Good performance related bonuses too. Opportunities for staff who teach their own classes are possible in our yoga room when that is not being booked by guests.