Full-Time Office Assistant in Whitestone, NY

Looking for a full-time Receptionist to join our team. Excellent benefits with room for growth and a fun work environment! It’s a team-oriented atmosphere where you’ll enjoy coming to work every day! This position will have you using your customer service, administration in a fast-paced fun office. Candidates must be detail oriented, able to multitask, understand prioritization and be honest and dependable. Administrative Duties: Scheduling work with clients Assisting with creating work orders and invoicing clients Provide excellent customer service Data entry in QuickBooks and use of MS Excel/Outlook This is a full-time M-F hourly position in our Kearny Mesa corporate office. Full medical benefits including sick and vacation pay and optional 401k. Please provide resume with salary requirements. We’re looking forward to hearing from you!

Casper Family Dental is hiring a receptionist! Must have prior dental front desk experience including insurance verification of patient accounts and scheduling on dental software along with excellent typing skills and customer service. Part or full-time available, competitive pay. Send your resume or call us to find out more.

We are a family owned company looking to hire an office assistant. Job duties include but are not limited to Answering phones Answering emails Taking Appointment and scheduling Doing estimates/ contracts and invoices Must have Atleast two years office experience as well as being proficient in MS word and Excel. Starting Pay is $22-$25 an hour depending on experience. We are looking for someone to grow with us and stay with the company for a very long time. This is not a temporary position. Please email your resume to us

Position: Material Specialist needed for a construction company. Location: Mid Wilshire, CA Schedule: Monday-Friday, 7:30AM-4:30PM Duties: 1. Order materials. 2. Deal with Office and Project Manager. 3. Oversee delivery times for materials. 4. Dispatching job materials on a daily basis for current and future projects. 5. Communicate with suppliers and schedule pick ups. Requirements: 1. Experience in construction and materials. 2. Experience working with vendors and suppliers. 3. Must be organized and very detail oriented. 4. Computer savvy. Familiar with CRM. 5. Must live within close distance of Mid-Wilshire. Compensation: $25-$30 per hour depending on experience. If interested, please email resume to: Aerecruitingla@gmail.com

ZOOM ADU is hiring a part-time Operations & Project Coordinator to keep our ADU, remodel, and concrete projects organized and on track. This is a monthly retainer role (not hourly). We are only considering applicants with construction administration or project coordination experience. Must-Have Qualifications (please do not apply without these): - 3+ years in construction administration, permitting, or project coordination - Experience working with city or county permitting in California - Strong organizational and scheduling skills - Comfortable with Google Workspace (Docs, Sheets, Drive), project management software, and Quickbooks (or similar) - Reliable transportation for local site/vendor visits Key Responsibilities: - Coordinate permit submittals and follow-ups with city staff - Maintain project schedules and milestones - Organize specialty material orders (doors, windows, fixtures, finishes) - Support field crews and build partners with scheduling and logistics - Track budgets and project expenses - Provide vendor support and light jobsite assistance when needed Location: North County San Diego (hybrid – mostly remote, some jobsite/vendor visits) Compensation: $2,000–$2,500/month retainer (approx. 15–20 hrs/week to start, with potential to grow into full-time). To Apply: - Send your resume only if you meet the must-have qualifications above. - Please include a short note on your specific experience with construction permitting or project coordination. - Applications without this will not be reviewed.

We are looking for a reliable and detail-focused Administrative Assistant to support our office and operations team. We are a busy yacht repair company based out of Shelter Island and are seeking someone who can keep things running smoothly behind the scenes. This role is ideal for someone who enjoys supporting others, thrives on structure, and has a strong eye for follow-through. Main Responsibilities: Provide day-to-day administrative support to the operations and admin department Assist in job scheduling and calendar coordination Organize and transcribe work orders, notes, and job forms into the digital system Data entry for estimates and project details into internal databases Support parts/material sourcing by helping track orders and organizing vendor communications Assist with customer communication as needed via phone and email Maintain and update internal records, job logs, and staff assignments Qualifications: 3+ years of office or administrative experience (preferably in a service-based or technical environment) Comfortable reading and transcribing handwritten documents with accuracy Familiar with Google Suite Confident communicator, clear, courteous, and professional in tone Strong task management skills with the ability to prioritize and follow through without supervision A supportive team player who follows direction and adapts easily Job Type: Full-Time Schedule: Monday to Friday, 7:30 AM – 4:00 PM compensation: $20+ (depending on experience and proficiency) benefits: 5 days Sick Leave and 5 days PTO accrued after probationary period employment type: Full-Time experience level: Entry to Mid-Level location: Shelter Island, San Diego How to Apply: Please respond with your resume in PDF or Word format ONLY. Applications without a resume will not be considered.