Front Desk Coordinator

Administrative Assistant needed for busy behavioral health practice. Position requires strong computer, writing, interpersonal, organizational, and independence skills. Duties include attending to phone calls, scheduling, coordination of intakes, help with billing, support for psychologists in practice, and other office tasks. The position is twenty hours per week, Monday through Friday, and 9:00 am to 1:00 pm. The ideal candidate has several years of experience in a medical, behavioral health, or other related office setting.

Now Hiring: Intake Coordinator – ABA Therapy (Sales-Focused) Location: Onsite – Inwood, NY Job Type: Full-Time Salary: $50,000–$60,000 per year + performance-based bonuses Treetop | Discovery ABA Family of companies is seeking a driven and compassionate Intake Coordinator to join our onsite team in Inwood, NY. In this fast-paced, sales-focused role, you'll be the first point of contact for families seeking life-changing autism therapy services. This position is perfect for someone with experience in outreach, intake, or client success-especially in high-volume or phone-heavy environments-who is motivated by goals and wants their work to make a meaningful impact. Key Responsibilities Serve as the first point of contact for families seeking ABA therapy Make 75–100+ outbound and inbound calls daily Clearly explain our services and guide families through the intake process Follow up diligently to collect documents, insurance details, and consents Track all interactions and progress in Salesforce and related platforms Meet performance targets for speed, conversion, and intake completion Collaborate with internal teams to ensure a smooth onboarding experience Requirements Qualifications 1+ year in a sales, outreach, intake, or client-facing role Comfortable in a high-volume, phone-driven setting Excellent communication and persuasive skills Motivated by goals, KPIs, and bonus opportunities Experience with Salesforce or similar CRMs preferred Organized, detail-oriented, and strong at follow-through High school diploma required; associate's or bachelor's degree preferred Experience in ABA, healthcare, or behavioral health is a plus, but not required Benefits Compensation & Benefits Base salary of $50,000–$60,000 (based on experience) Performance-based bonus and incentive programs Health insurance, PTO, and paid holidays 401(k) with employer match Opportunities for advancement in a fast-growing organization Purpose-driven work with a supportive, collaborative team Work onsite in a professional, mission-driven environment Ready to Grow with Us? If you’re ready to take the next step in your career and join a team that values your expertise, we’d love to hear from you. Apply today—it only takes a few minutes. Treetop , Discovery ABA Family of Companies is an Equal Opportunity Employer and welcomes candidates from all backgrounds. This position is open to candidates who reside in Arizona only.

Bookkeeper Looking for an individual to be a part of a team to run the accounting in a small landscape construction company. Computer Skills: Familiar with QuickBooks Desktop – including: Creating invoices, billing, and payroll functions. Recording of Invoices from Vendors in Bills and Payables through Bill Pay. Use Reconciliation for Credit Cards. Enter payroll hours, run payroll, payment of Federal Taxes. Ability to run Reports as necessary, adjust templates, create new clients, and new staff accounts. Excel: Familiar with Excel – use Excel to create reports as necessary – imported from QB. Create/Use Templates in Excel Spreadsheets Some experience with Formulas (basic math necessary – addition, subtraction, multiplication, division, percentages, figuring of square foot) Typing – minimum 50 wpm and 10 key. Duties include: Complete payroll on a bi-weekly schedule, Enter accounts payable and create payments to vendors Setup new client accounts, create billings for clients and record payments - accounts receivable. Reconcile of Credit Cards. Create bank deposits. Maintenance Billing – creates billing for maintenance clients once per month. Construction Billing – accurately keeps track of client billing and items “extras” that need to be billed. Create Billing – Communicate with Clients or Construction Partner to make sure billings are received in a timely manner. Experience with Payroll Quarterlies a plus. Ability to troubleshoot problems. Full-time position – 40 hours per week

Upscale Wellness Practice whose services include Chiropractic, Massage, Weight Loss, Acupuncture, nutrition, pain management and more is expanding and needs a friendly and outgoing Office Administrator. We are looking for someone who wants to be part of a great team that is friendly, energetic, detail-oriented, and a self-starter to help handle all office activities. We are also looking to expand this role, out into the community with marketing events etc, so must have an out going personality and willingness to get out there and promote our offices. Once you learn the basics of our office there is much room for growth into new and exciting things! Basic Duties Expected Managing the Front Desk Handling incoming calls New Patient insurance verification and able to collect money Calling missed appointments Taking on margeting projects that will help improve the practice and our service Assist Office Manager with any projects to ensure that the office is running like a Swiss watch *Office hours:* Hours: Full time Monday - Thursday The schedule will be 2 days 10:00 - 8:00 and 2 days 9:00- 7:00. #IND Requirements Applicant must have the following experience and skills: Must have Medical or Chiropractic office experience Customer Service experience Excellent Computer and phone skills Great Communication skills Sales Skills a plus! Fitness background a plus!! Must also be able to type, use proper grammar and spelling in written correspondence. Applicants must have the following attributes: High Energy and reliable Positive attitude and a friendly, outgoing personality Believes in wellness and alternative medicine and has a passion to help people get well and stay well. Detail oriented and willing to learn our high-tech software. Likes to solve problems and propose solutions Benefits What you will get out of this position You will have the privilege of working within the Wellness field with a group of dedicated professionals who are among the best. You will have the opportunity to work in a very friendly, family-oriented environment Opportunity for advancement. We are a busy and expanding practice. There is a tremendous opportunity for financial and career growth. *Compensation* $22 - $26 per hour, with regular raises for production and production bonuses. PTO.

Receptionist – Brooklyn (Onsite, Part-Time) We are seeking a professional Receptionist to join a fast-paced office environment in Brooklyn. This is an ongoing part-time role, 3 days a week. The client prefers Tuesday, Wednesday, and Thursday, with Wednesday required from 9:00 AM – 6:30 PM. Pay Rate: $19.80 – $20.00 per hour Responsibilities: Greet and assist visitors in a professional manner Handle phone calls, emails, and scheduling Perform data entry and general administrative tasks Support daily office operations in a fast-paced setting Requirements: Prior receptionist or front desk experience preferred Strong multitasking and communication skills Proficiency with email systems & data entry Reliable and flexible schedule Interview Process: Teams interview 📩 Please send resumes to: mfesinstine@phaxis.com An Equal Employment Opportunity Employer

GREAT WORK LIFE BALANCE! GREAT PAY AND BENEFITS! As a Dental Front Desk professional in our Financial district Oral Surgery practice, you will play a vital part in our patient experience. We are looking for a friendly and organized individual who will be the first point of contact for our patients, providing exceptional customer service and ensuring efficient office operations. MUST have dental front desk experiece, ideally in a surgical office. Responsibilities: Greet patients warmly and assist them with the registration process Manage appointment scheduling and confirmations Answer phone calls and handle patient inquiries in a professional manner Verify insurance eligibility and process payments accurately Maintain patient records and ensure compliance with confidentiality regulations Mon - Friday 7:30 - 4;30; one hour lunch, 40 hours per week. a few times per month you will go to the practices Brooklyn office. Requirements Prior experience as a Dental Front Desk is required. Strong verbal and written communication skills Proficiency in dental practice management software (e.g., Dentrix, Eaglesoft) Excellent organizational skills and attention to detail Ability to multitask and work effectively in a fast-paced environment #IND Benefits Offering $25 - $32 per hour Medical and Dental insurance 401K and paid CE. One week paid vacation after 6 months; 2 weeks paid vacation after one year; paid major holidays.