Office Coordinator (bayview)

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. Compensation: $17–$21 per hour, based on experience and qualifications Responsibilities: Greet patients Answer phones Schedule patient appointments Complete new patient registration and data entry Discuss insurance benefits, authorization requirements and payment responsibilities Collect patient balances (copay/deductible/coinsurance) Perform standard day-to-day clinical administrative responsibilities Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Medical, dental, vision insurance Life insurance 401k Employee assistance program  Employee discounts Employee referral program Paid time off (PTO)

A FinTech SaaS company located in Midtown, Manhattan is seeking to hire a Long-term Temporary Part-time Marketing Coordinator. This person will play a key role in organizing events for the marketing team and ensuring that everything runs smoothly. Administrative responsibilities include booking travel, organizing office space, managing inventory, and mailing packages. This role requires a proactive, organized, and friendly candidate who is ready to step in and provide administrative support to the team. You will work 4 days/week and will be in office Tuesday - Thursday from 9am - 6pm with the option to work remotely on Mondays or Fridays. Pay rate up to $32/hour DOE. Responsibilities Keep Monday boards updated - proactively plan for events logistics Book hotels, airfare, etc. for industry conferences Manage swag inventory Source and order new swag, as needed Ship swag and conference/booth materials to conferences Support upcoming tradeshows in the rest of Q4 and going into Q1 2026 (many of which you would largely own from a logistics perspective) Shipping (manage FedEx shipments and willing and able to pack and ship boxes that can be quite heavy ~35 lbs) Make payments to vendors Budget tracking and invoice submission Ideally, have kickoff calls on logistics with teams in advance of each event Qualifications Proficient in Excel/Google spreadsheets basics Familiar with or able to learn tech platforms similar to Monday.com Background in entry-level marketing/admin or events with the capability to fulfill the responsibilities above Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We’re looking for a part-time Administrative Assistant to support our Clinical Coordinator and CEO at Mindful Transformations. This role combines client support, office organization, and assisting with marketing, events, and community outreach. The ideal candidate is warm, highly organized, tech-savvy, and eager to learn, with comfort using platforms like Google Workspace, EHR (SimplePractice), Canva, and Kartra. At Mindful Transformations, we are more than a therapy practice , we are a community devoted to whole-person healing. Our team blends traditional therapy with holistic approaches, offering a space where clients feel deeply supported, seen, and empowered. We’re looking for someone who not only values the importance of mental health but is also open to holistic and energy-based approaches. Our practice is grounded in collaboration and care — both for our clients and for our team. Requirements Requirements Previous administrative experience preferred (healthcare or mental health setting a plus). Comfortable with technology: Google Workspace, EHR systems (SimplePractice preferred), Canva; Kartra experience a plus. Understanding of HIPAA compliance or willingness to learn quickly. Strong organizational skills with attention to detail and follow-through. Excellent written and verbal communication skills. Confident and professional when speaking with clients, community partners, and leadership. Ability to manage multiple tasks and adapt in a fast-paced environment. Willingness to learn new systems and processes quickly. Available for in-person work Monday–Thursday, 12–5 PM to start, with openness to expand schedule as the role grows. Looking for someone who can commit to staying with the practice for 2–5 years. Who You Are You believe in the power of mental health and are open to the integration of holistic practices and energy work. Warm, professional, and compassionate — you enjoy connecting with people and being part of a supportive team. A team player who’s willing to pitch in around the office — from light clean-up and organization to ordering supplies and keeping things running smoothly. Tech-savvy and a fast learner, with openness to new systems (Google Workspace, SimplePractice, Kartra, Canva). Highly organized and detail-oriented, with strong follow-through. Confident in communication, relationship-building, and billing conversations. Flexible, proactive, and aligned with a practice that values healing, mindfulness, and community. Benefits Compensation & Benefits $25/hour starting pay. Average of 20 hours per week to start. Opportunities for bonuses and additional pay for outreach activities. Cell phone stipend provided. CEU stipend for continuing education. Paid time off for part-time staff. Retirement plan participation available. Growth opportunities as the practice expands — potential for more hours, higher-level projects, and deeper involvement in events, marketing, and outreach.

Office Administrator Great opportunity working with a fast-paced finance team. Candidate must have had some experience with booking international and domestic travel. Organizing busy calendars and processing expense reports. We are looking for a candidate ideally with 2 year’s experience working in a corporate office. You will oversee ordering stationary and office supplies working closely with IT team and facilities team. Candidate must like challenges and be able to trouble shoot problems. Strong Microsoft office skills and will need good attention to detail.

We are looking for previous Production Artists to come back and join us for another season of processing orders across multiple products, ensuring they meet the customer’s satisfaction. Your role will involve image adjustments, proof-reading and some customer service. To be successful in this position, you should have basic knowledge of composition, photography and design. You should also have an eye for detail and be able to work independently at home. Ultimately, you will ensure our prints meet high-quality standards. The Ideal Candidate Be independent, detail oriented, creative, intelligent and enthusiastic Production Artist who is driven to exceed customers' expectations at every turn and is singularly devoted to their total satisfaction. Responsibilities & Qualifications The position will be a contact for external customers. Under limited supervision, this position is responsible for order processing, quality assurance, and post-sales inquiries. Must be able to work from home and have high speed internet. Responsibilities Include: Ensuring proper spelling and grammar in all card and stationery orders, as well as proper photo placement. Carrying out advanced image enhancements including but not limited to: color correction, brightness/contrast, redeye removal, object removal, blemish removal. Being completely dedicated to 100% customer satisfaction. Addressing customer questions relating to image quality and resolution. Other tasks and responsibilities as needed by the department. Requirements Must have worked with us previously during Q4. Proficiency in Photoshop Please submit updated resume as PDFs or a website link Working knowledge of Microsoft Office applications: Outlook & Word. Must live in the following States: CA, AZ, IL, MN, NJ, UT, WA, WI Must be available to work at least one day per weekend through December. Be available to work one of the following shifts: 8:30AM-5:30PM or 11:30AM-8:30PM or 3:30PM-12:30AM Pacific or 5:30PM and 10:30PM. We will adjust schedules based on order volume (demand) and expect a range from part-time to full-time with the possibility of some overtime. Benefits Hourly Rate: $19hr

Our client, a global leadership advisory and executive search firm, is seeking a Project Coordinator to join their team. They are looking for an individual who can be flexible, multitask, and prioritize in a fast-paced environment, with strong organization and communication skills. The hours are 8:30am - 5:30pm with some after-hours availability required. This role is onsite 5 days per week in Manhattan. Responsibilities: * Manage heavy scheduling and calendar coordination for clients, candidates, and internal meetings * Coordinate complex domestic and international travel for executive clients and candidates * Proofread, edit, and format client-facing materials including CVs, bios, and pitch presentations * Serve as project manager across executive search engagements, ensuring deadlines and deliverables are met * Maintain and update CRM/database records; run reports and track search progress * Communicate with C-suite executives and board-level clients in a professional, client-facing capacity Qualifications: * 5-7+ years of experience in a fast-paced executive support or project coordination role * Strong organizational skills with the ability to manage shifting priorities and high-volume scheduling * Exceptional writing, proofreading, and communication skills with executive presence * Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) * CRM/database management experience preferred * High emotional intelligence, resilience, and a proactive, solutions-oriented mindset Compensation/Benefits: * Up to $95K base salary + bonus + paid overtime * Generous PTO package * Medical, dental, and vision coverage * 401K with match * Tuition assistance, commuter benefits, and pet insurance Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)