Senior Administrative Assistant (boston: boston/cambridge/brookline)

Aerotek is looking to hire Document Scanners in Fremont, CA! Experience required: -Administrative experience -Proficient in using computer and various software -Ability to stand and/or sit for long periods -Must have strong attention to detail Job Duties: -Manually scan documents (hundreds of pages from books) -Operate a table scanner -Perform quality checks on the scanned documents to ensure it meets company standards -Must be comfortable performing very repetitive work -Input data into the computer Schedule: Monday-Friday 9am-5:30pm Pay: $24/HR Weekly paychecks, every Friday Benefits - health, dental, vision, etc. Free lunches provided daily Paid holidays If interested in applying, please email an updated resume. If you do not provide a resume, you will not be reached out to.

Now Hiring: Intake Coordinator – ABA Therapy (Sales-Focused) Location: Onsite – Inwood, NY Job Type: Full-Time Salary: $50,000–$60,000 per year + performance-based bonuses Treetop | Discovery ABA Family of companies is seeking a driven and compassionate Intake Coordinator to join our onsite team in Inwood, NY. In this fast-paced, sales-focused role, you'll be the first point of contact for families seeking life-changing autism therapy services. This position is perfect for someone with experience in outreach, intake, or client success-especially in high-volume or phone-heavy environments-who is motivated by goals and wants their work to make a meaningful impact. Key Responsibilities Serve as the first point of contact for families seeking ABA therapy Make 75–100+ outbound and inbound calls daily Clearly explain our services and guide families through the intake process Follow up diligently to collect documents, insurance details, and consents Track all interactions and progress in Salesforce and related platforms Meet performance targets for speed, conversion, and intake completion Collaborate with internal teams to ensure a smooth onboarding experience Requirements Qualifications 1+ year in a sales, outreach, intake, or client-facing role Comfortable in a high-volume, phone-driven setting Excellent communication and persuasive skills Motivated by goals, KPIs, and bonus opportunities Experience with Salesforce or similar CRMs preferred Organized, detail-oriented, and strong at follow-through High school diploma required; associate's or bachelor's degree preferred Experience in ABA, healthcare, or behavioral health is a plus, but not required Benefits Compensation & Benefits Base salary of $50,000–$60,000 (based on experience) Performance-based bonus and incentive programs Health insurance, PTO, and paid holidays 401(k) with employer match Opportunities for advancement in a fast-growing organization Purpose-driven work with a supportive, collaborative team Work onsite in a professional, mission-driven environment Ready to Grow with Us? If you’re ready to take the next step in your career and join a team that values your expertise, we’d love to hear from you. Apply today—it only takes a few minutes. Treetop , Discovery ABA Family of Companies is an Equal Opportunity Employer and welcomes candidates from all backgrounds. This position is open to candidates who reside in Arizona only.

Admin Office Assistant Opportunity – Downtown San Jose, CA No Experience Necessary! Will start training today San Jose Security Guard and Vehicles Patrol Company is a locally owned and family oriented. Call Monday thur Friday ONLY between (11am and 5pm) 408-568-8127 to schedule an interview A growing Security company located in Downtown San Jose, California, Is seeking a motivated and detail-oriented Admin Office Assistant to join our team. The ideal candidate will be highly organized, Adaptable, and capable of supporting day-to-day administrative tasks to ensure the smooth operation of our office. Responsibilities: Include, but are not limited to:  Answering phone calls and directing inquiries to the appropriate team members.  Processing data entry with a high degree of accuracy.  Organizing and maintaining both physical and electronic filing systems for documents,  Assisting office staff with administrative support.  Performing general administrative tasks as required.  Reminding clients of upcoming appointments.  Managing emailing them the clients. Qualifications:  HR. Human Resources.  Payroll  Ability to multitask and prioritize tasks in a fast-paced environment.  Quick learner, with the ability to adapt, retain knowledge, and follow instructions effectively.  Previous customer service and office administrative experience.  Proficiency in Microsoft Office, particularly Word.  Strong organizational and communication skills.  Availability to work Monday- Friday (Time 9:30am-6:30pm )

Meyer Orthodontics is actively seeking applicants for the role of Scheduling Coordinator. Successful candidates will be friendly and outgoing, display excellent interpersonal communication, have strong office computer skills, and be detail-oriented. Our mission at Meyer Orthodontics is to provide elevated care to our patients through small actions that result in big change. This position plays a pivotal role in this mission by guiding patients through their treatment journey by strategically scheduling appointments and help welcome them to the practice. As a member of the front office team, this position is vital to keeping our office running smoothly and assisting in administrative tasks. The scheduling coordinator is the first person our patients interact with and is truly the first welcoming presence in our office. Position is full time and hourly. Requirements Responsibilities Include: Greet patients in a warm and friendly manner. Answer the phone and direct calls accordingly with high customer service. Respond to the office SMS and email communication. Schedule patient appointments using our scheduling template. Follow-up on all missed appointments and fill canceled appointments. Notify chairside assistants or clinical coordinator of changes occurring in the schedule throughout the workday. Coordinate with Treatment Coordinator to keep pretreatment recall and retention systems current. Manage and provide scheduling reporting for the team. Update patient information as received and communicate any necessary information with referring dental practices. Manage the office accounts payable by writing checks as directed by Dr. Paul. Manage sales and use tax for all supplies and expenses. Manage the team google calendar. Open and sort mail. Manage office hospitality and provide a positive, welcoming patient experience. Computer Programs Used: Microsoft Office (Word and Excel) Google Suite (Gmail, Google drive: Docs, Sheets, Calendar) Orthodontic Management Software (Dolphin Management) Quicken Hours: Monday: 7:30am-5pm Tuesday: 7:30am-5pm (every other week in Madison, SD) Wednesday: 7:30am-5pm Thursday: 7:30am-4pm Friday: As needed to check voicemail from home Compensation: Pay starts at $19-$25 based on experience Bonuses available based on team performance Benefits This is an hourly, full time position with many benefits including a Monday-Thursday schedule, a health care stipend, 401(k) retirement plan, paid time off, and paid holidays.

We are a fast growing construction company building SB9 projects, ADUs, and high end residential remodels. We need a project manager who can own the work from inception to completion, keep clients confident, and help streamline a young company. What you will do • Lead projects from preconstruction through closeout • Build budgets, create detailed estimates, and track costs in real time • Develop Gantt schedules with dependencies and keep teams on track • Manage subcontractors, bids, scopes, RFIs, submittals, change orders, and inspections • Oversee quality control and document every stage of construction • Coordinate procurement, schedules, and site logistics • Run client meetings and present clear updates and solutions • Close projects with punchlists, warranty docs, and turnover packages • Improve SOPs so the company runs simpler and faster What you bring • Deep knowledge of construction methods, building techniques, and sequencing • Proven experience managing multiple residential projects end to end • Strong budgeting and estimating skills with takeoffs and quantity tracking • Fluency with project management software such as JobTread, Company Cam, Procore, or similar • Ability to read plans and details and catch issues early • Excellent communication, organization, and follow through • Calm, client facing presence with leadership and loyalty to the team • A sharp eye for design and detail with a problem solving mindset • Startup energy and desire to build systems that scale Nice to have • OSHA 30 or equivalent safety training • CA GC experience or trade background • Smartsheet, MS Project, or Primavera scheduling experience • Spanish Speaking with SUV or truck for transportation Why this role • Mission driven work creating beautiful, durable homes and community spaces • Real growth, real ownership of outcomes, real impact

Secretary III-Work Control- Naval Air Station Patuxent River Competitive Wages and an Allowance for Insurance and 401k! Top reasons to work at EMI Services, a subsidiary of TechFlow: Health Care Plan -Medical, Dental & Vision Paid Time Off -Vacation, Sick & Federal Holidays Employee Stock Ownership Plan (ESOP) The Secretary III (Work Control) position primarily receives records and distributes Preventive Maintenance schedules to service crews. This is a highly responsible and detailed clerical position essential to the successful completion of operations. Work involves proficiency in the utilization of spreadsheets, meeting deadlines for reporting and issuing job assignments, data entry, and managing the updating of information as it changes on a daily basis. Salary $25.52 plus $4.93 fringe benefits used towards insurance and 401k! See ALL the fantastic benefits you receive as an employee of EMI below!! Key Responsibilities Record information, such as name, address, article to be repaired, or service to be rendered Distinguish tickets in the query and assigns them to the correct department Prepare work orders and distributes to service crew, schedules service calls and dispatches service crew Relay messages and special instructions to mobile crews and other departments using email and telephone Schedule and dispatch all preventative and cyclic maintenance work orders Input technician’s time and notes managing the Smartsheet records Close out tickets by putting them in a completed status with detailed notes for documentation Call or write the customer to follow up and ensure satisfactory performance of service Troubleshoot any discrepancies or researches complex work orders when necessary Keep record of service calls and work orders by maintain proper filing of completed work orders Performs other related duties, as assigned Essential Skills Work efficiently under pressure in a high-energy setting Ability to succeed in a high-demand environment Knowledgeable in current office equipment Effective oral and written communication skills Effective technical, interpersonal, organizational and telephone etiquette skills Considerable knowledge of office practices, procedures, equipment, and standard clerical techniques Some knowledge of dispatching methods, techniques, and practices Some knowledge of building maintenance needs and service requirements Some knowledge of the practices, methods, materials, and equipment of the building trades Type; operate a personal computer, with emphasis on accuracy, mental alertness, and neatness Adaptable and flexible in work situations Establish priorities to ensure completion of tasks in a timely manner Requirements High School Diploma or GED Must have 2+ years in a related administrative position or formal vocational/technical training in office work Must be computer literate with knowledge of MSWord, Excel and other Microsoft Office programs Regular, dependable attendance Valid driver’s license compliant with REAL ID Act or are you willing and able to obtain one Pass a pre-employment drug screening and background check U.S. citizenship to Obtain and maintain access to military installations Physical Requirements Carrying objects/boxes/print-outs short distances Extensive work with a personal computer May require lifting and moving as much as 25 pounds with assistance Use of hands, reaching with hands and arms, talking, and walking Prolonged periods of sitting, bending, squatting, standing, twisting, or stooping This is an indoor clerical position * Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Click here to follow EMI Services on Facebook Benefits As a team member at EMI, you’ll enjoy: Generous benefits package consistent with Service Contract Act Insurance Allowance Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Employee Stock Ownership Plan (ESOP) Paid Time Off (Vacation, Sick & Federal Holidays) Short Term and Long Term Disability Term Life Insurance Referral program- Join our team then bring your friends What Sets EMI Apart EMI is an industry-leading provider of DOD base operation support services, facilities maintenance, and logistics. Our goal is to contribute to the repair and maintenance of buildings and equipment. EMI consistently delivers cost-saving through best value innovations and quality service that exceeds our clients’ expectations. The Right Partner: EMI has grown by gaining our customers’ trust and our employees’ loyalty. We’ve successfully performed over 60 service contracts and we understand the unique challenges facing today’s military. We offer exceptional responsiveness and a strong commitment to customer satisfaction. We demonstrate this commitment by consistently earning some of the highest customer satisfaction ratings in the industry. The Right Team: The EMI team includes over 250 high-achieving professionals, administrative and trades personnel deployed in various locations throughout the United States. At times, we augment our in-house capabilities with proven and capable business partners. The Right Approach: EMI brings vast expertise and proven solutions to augment our clients’ operations. We provide a platform that delivers seamless mission support and exceptional customer service in a very cost-effective and repeatable solution. #emiservices