Temporary Legal / Transactions Administrative Assistant (San Diego)

Job Summary The Temporary Legal / Transactions Administrative Assistant provides comprehensive support to Fairfields Legal and Transactions Department, serving as a key contact for the companys acquisitions and legal processes. Responsibilities include preparing and managing legal documents, scheduling meetings, maintaining calendars, and notarizing paperwork. The role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. Candidates should have at least 5 years of administrative experience, preferably in legal or real estate, and must be an active notary. Proficiency in Microsoft Office and Adobe, along with excellent communication skills, is essential. This temporary position is available for an immediate start and is expected to conclude in late January or early February 2026. Work Environment This role is based on-site at our corporate office in the Sorrento Valley area of San Diego, CA, with a standard schedule of Monday through Friday. Candidates should currently reside within commuting distance of the office. We also offer a part-time option for this role, with an on-site schedule of Monday through Wednesday, totaling 24 hours per week. Please indicate your preference for full-time or part-time hours when submitting your application. Key Responsibilities Provides comprehensive administrative support to Fairfields Legal and Transactions Department. Demonstrates flexibility and adaptability in taking on evolving responsibilities and tasks. Serves as a primary point of contact for the Transactions and Acquisitions team within a large corporate environment. Prepares documents for signature and manages the execution and distribution of transaction-related materials. Maintains organized filing systems for legal and transactional documents. Integrates handwritten edits into formal agreements and correspondence. Drafts professional correspondence using company letterhead. Coordinates meetings, manages multiple calendars, and arranges travel as needed. Performs notarization of documents as required. Completes all company-mandated training within designated deadlines. Adheres to Fairfields standards and complies with applicable health, safety, and legal regulations. Education & Certifications High school diploma or equivalent required College degree preferred Real estate and/or legal certifications preferred Active notary commission required Experience Minimum of 5 years supporting multiple team members in a fast-paced corporate environment Prior experience in legal and/or real estate transactions strongly preferred Skills & Competencies Ability to remain composed and focused in a dynamic, fast-paced setting Strong organizational skills with the ability to manage and prioritize multiple tasks effectively Detail-oriented with a commitment to producing high-quality work under tight deadlines Flexible and capable of adapting to shifting priorities and responsibilities Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat Typing speed of 7080+ words per minute Excellent interpersonal, written, and verbal communication skills Self-starter who anticipates needs and takes proactive steps to address them Maintains confidentiality and exercises sound judgment with sensitive information Other This role may require additional responsibilities as assigned. About Fairfield If you're driven and seek a collaborative workplace that makes a difference, Fairfield might be the place for you. As a leader in the multifamily housing industry, we're passionate about creating exceptional apartment living. As we continue to grow, we're dedicated to investing in our people. Our culture is built on trust, support, and the drive to do great work. Whether you're launching your career or bringing years of experience, you'll find opportunities to make an impact, develop your skills, and be part of something bigger. Estimated Rate of Pay: $28.00 - $32.00 This position is non-exempt; the range above reflects hourly rates.