Administrative Assistant

Auburn CPA firm is seeking a positive, energetic, and highly organized Receptionist/Office Assistant to serve as the welcoming face for our busy, fast-paced office. While most of our team works remotely, you will be the anchor of our physical office, responsible for ensuring operations run smoothly, professionally, and efficiently from the ground. You’ll be the first point of contact for in-person visitors and phone calls, greeting clients in a friendly, business-like manner and representing the firm with warmth and professionalism. The ideal candidate will be self-motivated and detail-oriented, with excellent interpersonal skills and the ability to manage a multi-line phone system (3–4 lines), handle sensitive information with care, and juggle multiple tasks with poise. Proficiency in Microsoft Office Suite, Adobe, and online tools (including social media platforms and client portals) is essential. This role also includes general office duties, maintaining a clean and welcoming client area and conference room, and providing administrative support to remote staff. Punctuality is key, as this person will open the office at 9:00 AM on weekdays. After the initial training period, the position includes the flexibility to work remotely on Thursdays. Typical duties in our paperless office will include: • Answering phones • Greeting clients and logging in their projects • Scheduling appointments • Ordering and keeping office supplies inventory up to date • Downloading and sorting electronic documents from Client Portals • Scanning and organizing documents electronically • Compiling tax returns and accounting projects • Preparing and scanning daily bank deposit • Dropping off and picking up mail daily at Auburn Post Office • Running credit card payments online, processing customer receipts • Setting up networking and business development events • Organizing annual open house celebration • Maintaining monthly blogs and bi-monthly e-newsletter • General office support as needed Typical hours are 9:00am – 5:00pm, M-F, but will include a few Saturdays and some evening hours between March 1st – April 15th for the tax season rush. We offer medical, dental and vision benefits, a 401k plan and competitive compensation. We are a close-knit team with an atmosphere that is fun, creative, and loaded with caffeine! Pay range: $23-$27 DOE Only those candidates whose experience best meets our requirements will be contacted.

Now Hiring: Intake Coordinator – ABA Therapy (Sales-Focused) Location: Onsite – Inwood, NY Job Type: Full-Time Salary: $50,000–$60,000 per year + performance-based bonuses Treetop | Discovery ABA Family of companies is seeking a driven and compassionate Intake Coordinator to join our onsite team in Inwood, NY. In this fast-paced, sales-focused role, you'll be the first point of contact for families seeking life-changing autism therapy services. This position is perfect for someone with experience in outreach, intake, or client success-especially in high-volume or phone-heavy environments-who is motivated by goals and wants their work to make a meaningful impact. Key Responsibilities Serve as the first point of contact for families seeking ABA therapy Make 75–100+ outbound and inbound calls daily Clearly explain our services and guide families through the intake process Follow up diligently to collect documents, insurance details, and consents Track all interactions and progress in Salesforce and related platforms Meet performance targets for speed, conversion, and intake completion Collaborate with internal teams to ensure a smooth onboarding experience Requirements Qualifications 1+ year in a sales, outreach, intake, or client-facing role Comfortable in a high-volume, phone-driven setting Excellent communication and persuasive skills Motivated by goals, KPIs, and bonus opportunities Experience with Salesforce or similar CRMs preferred Organized, detail-oriented, and strong at follow-through High school diploma required; associate's or bachelor's degree preferred Experience in ABA, healthcare, or behavioral health is a plus, but not required Benefits Compensation & Benefits Base salary of $50,000–$60,000 (based on experience) Performance-based bonus and incentive programs Health insurance, PTO, and paid holidays 401(k) with employer match Opportunities for advancement in a fast-growing organization Purpose-driven work with a supportive, collaborative team Work onsite in a professional, mission-driven environment Ready to Grow with Us? If you’re ready to take the next step in your career and join a team that values your expertise, we’d love to hear from you. Apply today—it only takes a few minutes. Treetop , Discovery ABA Family of Companies is an Equal Opportunity Employer and welcomes candidates from all backgrounds. This position is open to candidates who reside in Arizona only.

You will be responsible for manually scanning hundreds of pages of documents each day using a table scanner. - You will also perform quality checks on the scans using a computer system, ensuring high standards in document preparation, scanning, indexing, and capture. Responsibilities - Manually scan documents using a table scanner. - De-binding books on a machine. - Perform quality checks on scanned documents using a computer system. - Ensure high standards in document preparation, scanning, indexing, and capture. - Support office tasks including data entry, clerical work, and administrative duties. - Handle materials and inventory management. Essential Skills - Proficiency in document scanning software and inventory management systems. - Experience with Microsoft Office and warehousing management systems. - Strong attention to detail and computer skills. - Excellent written and verbal communication skills. - Ability to effectively communicate with technical and non-technical stakeholders. Pay and Schedule - $24/hr - Paid weekly - Monday - Friday - 8:00am-5:00pm Why Work Here? - Enjoy free lunches daily and paid holidays. - This is a great opportunity to get your foot in the door with a leading company, offering a supportive work culture and growth potential. To apply please send a updated resume and your phone number to the relay email!

Upscale Wellness Practice whose services include Chiropractic, Massage, Weight Loss, Acupuncture, nutrition, pain management and more is expanding and needs a friendly and outgoing Office Administrator. We are looking for someone who wants to be part of a great team that is friendly, energetic, detail-oriented, and a self-starter to help handle all office activities. We are also looking to expand this role, out into the community with marketing events etc, so must have an out going personality and willingness to get out there and promote our offices. Once you learn the basics of our office there is much room for growth into new and exciting things! Basic Duties Expected Managing the Front Desk Handling incoming calls New Patient insurance verification and able to collect money Calling missed appointments Taking on margeting projects that will help improve the practice and our service Assist Office Manager with any projects to ensure that the office is running like a Swiss watch *Office hours:* Hours: Full time Monday - Thursday The schedule will be 2 days 10:00 - 8:00 and 2 days 9:00- 7:00. #IND Requirements Applicant must have the following experience and skills: Must have Medical or Chiropractic office experience Customer Service experience Excellent Computer and phone skills Great Communication skills Sales Skills a plus! Fitness background a plus!! Must also be able to type, use proper grammar and spelling in written correspondence. Applicants must have the following attributes: High Energy and reliable Positive attitude and a friendly, outgoing personality Believes in wellness and alternative medicine and has a passion to help people get well and stay well. Detail oriented and willing to learn our high-tech software. Likes to solve problems and propose solutions Benefits What you will get out of this position You will have the privilege of working within the Wellness field with a group of dedicated professionals who are among the best. You will have the opportunity to work in a very friendly, family-oriented environment Opportunity for advancement. We are a busy and expanding practice. There is a tremendous opportunity for financial and career growth. *Compensation* $22 - $26 per hour, with regular raises for production and production bonuses. PTO.

Telemarketer (Part-Time/Full-Time) — Starting at $16.50/hr Location: 1207 Jericho Turnpike, New Hyde Park, NY Company: Aerus | FR Bayside Contact: 718-428-7766 • frbayside1@aerushome.com About the Role We’re hiring energetic Telemarketers to make outbound calls, qualify leads, and book appointments for our sales team. You’ll represent premium home wellness products (air purifiers, water systems, and vacuums) that genuinely help families. What You’ll Do Make outbound calls from targeted lists; follow a proven script Qualify prospects and set appointments for in-home or in-store demos Enter notes and outcomes accurately into our CRM Hit daily/weekly call and appointment goals Follow up on past leads and no-shows What We Offer $16.50 per hour to start Bonus + commission for qualified appointments and sales set Flexible scheduling (daytime and evenings) Growth path to Senior Telemarketer or Field Sales What You Bring Clear, friendly phone voice and strong communication Comfortable handling objections and staying positive Basic computer skills (typing, CRM or spreadsheets) Reliability and goal-oriented mindset Prior call center or telemarketing experience is a plus (not required) Schedule Part-time or full-time; must be able to work at least one evening shift or Saturday How to Apply Email your resume to frbayside1@aerusonline.com and include “Telemarketer – New Hyde Park” in the subject. You can also call 718-428-7766 to schedule a quick phone interview. Now Hiring Telemarketers — $16.50/hr + Bonuses Aerus (New Hyde Park) is growing! Call warm/cold leads, set appointments, and get paid hourly plus bonuses. Training provided. Part-time or full-time with flexible shifts. 📍 1207 Jericho Tpke, New Hyde Park, NY 📞 718-428-7766 • ✉️ frbayside1@aerusonline.com

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. $18 - $21 per hour Responsibilities: Greet patients Answer phones Schedule patient appointments Complete new patient registration and data entry Discuss insurance benefits, authorization requirements and payment responsibilities Collect patient balances (copay/deductible/coinsurance) Perform standard day-to-day clinical administrative responsibilities Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Medical, dental, vision insurance Life insurance 401k Employee assistance program  Employee discounts Employee referral program Paid time off (PTO)