Administrative Support

Job Title: Senior Events Coordinator Department: Events Reports to: VP, Business Operations Direct Reports: Events Coordinator Location: 1000 E. 60th Street, Los Angeles, CA 90001 Job Type: FULL-TIME Pay Range: $65,000-$85,000 PER YEAR JOB SUMMARY The Sr. Events Coordinator is responsible for coordinating and overseeing events at The Beehive Campus in South Los Angeles, ensuring that all client-hosted events are executed according to contract terms, meet legal requirements, and are in compliance with health, safety and security standards. This includes making sure that the facility is operating as it should pre/during/post events. ABOUT THE COMPANY SoLa Impact is an award-winning real estate private equity firm with a double bottom line strategy focused on preserving, rehabbing, and creating high quality... high-quality affordable housing in low-income, Black and brown communities. Only five years after starting its first ground-up project, SoLa Impact was recognized as the 16th largest developer in the nation, and the largest developer based in California by the National Multifamily Housing Council.  SoLa currently owns and manages over $1.2 billion of multifamily assets, almost all of which are in low-income, Black and brown communities. SoLa is currently leveraging private capital to develop 3,000+ affordable and workforce housing units in California. We are looking to not only help alleviate but to obliterate the obstacle of housing costs in our most marginalized communities. Having successfully raised and fully deployed its fourth fund ($300 million of equity), SoLa Impact expects to raise over $1.5B through a series of funds over the next 3-5 years from a combination of institutional investors, family offices, and high-net-worth investors. SoLa Impact’s work and strategy have also been the subject of business school case studies at both USC’s Marshall School and Columbia Business School’s Masters of Real Estate program. Responsibilities Working alongside The Beehive’s Events Team members while handling day-to-day coordination and administration of events and programs, including supervision of space layouts, order placements, vendor monitoring, capacity tracking, and issue resolution Developing a complete understanding of client requirements for every event Booking and overseeing contracts for catering services, décor and other ancillary services as required/contracted; scheduling service providers needed to support the event (i.e., Security, Cleaning, Vendors, Religious Officiant, DJs, etc.) Ensuring ongoing communications with the client pre/during/post event to keep them updated on any changes Serving as the main point of contact for any issues that arise pre/during/post event; dealing with emergencies as they arise Ability to adjust event accordingly based on client concerns/feedback, while keeping to scope of contract Ensuring that event space is client-ready prior to event, and that The Beehive campus is returned to daily operational standards (‘work-ready”) after each event Partnering with the designated Facilities staff to ensure campus readiness pre/post event and ensure regulatory and compliance standards for Events are adhered to Ensuring timely attendance prior to event start; ensuring facilities/rented space is open on time and accessible to clients; conducting post-event walk-throughs and ensuring any necessary remediation is addressed in a timely manner Networking and creating future sales opportunities at the event Ability to coordinate multiple events occurring simultaneously at The Beehive Always keeping budgets and timelines under control Advising SoLa Impact on measures to improve the efficiency and cost-effectiveness of events held at various spaces within the campus Forecasting the facility’s upcoming needs and requirements for events Drafting pre-events briefs based on client specifications; writing post- events briefs with learnings/best practices that can be applied to future events Creating reliable reports on events statistics, client types, key issues, risks, etc. Ability to complete other tasks and projects as assigned and on schedule Requirements 3-5 years’ experience in event planning or coordination for a commercial venue Degree in Event Planning, Event Management, Hospitality Management or related field strongly preferred Proven experience managing others (direct and/or matrixed team members) Proven track record of having coordinated creative, successful small, mid, and large events Excellent project management skills Excellent time management and organizational skills; meticulous attention to detail Strong written and verbal communication skills coupled with the ability to multi-task in a fast paced demanding environment Excellent interpersonal and relationship building skills; desire to provide best in class service at all times; Ability to remain calm under pressure and maintain a customer-service mindset Proficient with Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace; experience with MS Access preferred Benefits SoLa Impact offers a comprehensive benefits package that includes paid vacation, medical, dental, vision, and life insurance, as well as pet insurance, sick leave, 10 paid holidays, and bereavement days. This package is designed to provide employees with a range of important benefits that help to support their physical and emotional well-being, while also providing financial protection and peace of mind. At SoLa Impact, we believe work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the bureaucracy of a large corporate environment. We foster a family-friendly and supportive workplace, collaborative and employee-focused with an emphasis on quality, integrity, trust, and accountability. We are looking to bring someone on board as soon as possible. We provide a rewarding and challenging environment. We expect a lot, but give a lot in return. Strongly prefer candidates local to Los Angeles as no relocation assistance will be provided. All qualified candidates will be contacted directly. SoLa Impact is an Equal Opportunity Employer. SoLa does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. Disclaimer: SoLa Impact conducts thorough background checks, including education and employment verification, following an offer letter extension. We are committed to upholding the highest standards of integrity throughout our hiring process. Candidates are advised to ensure all information provided in their resume and application is true and accurate. Any discrepancies may affect your eligibility for employment and may result in an offer letter rescindment.

Saalex is seeking an General Clerk III in Point Mugu, CA. Saalex Solutions, a division of Saalex Corp., an Engineering and Information Technology Services company with a focus on Test Range Operations and Management, Engineering and Logistics Services, Data Analytics and Business Intelligence Services and Information Technology Services. Position Type: Part-Time/On call Salary: $22.16 hourly Work Location: Onsite. Essential Functions: Acting as an Area Representative (AR) for Foreign Nationals, Contractors and outside government personnel at the Sea Range, Naval Air Warfare Center –Weapons Division, Point Mugu, California. Escort Foreign Nationals, Contractors and outside government personnel as necessary when in restricted areas. Ensure that Foreign Nationals, Contractors and outside government personnel do not wander or access unauthorized areas. Monitor activity and report any suspicious activity. Job may require staying in a designated area for long periods of time and/or working overnight. Due to the nature of this position this position requires open availability as this is based on the support we provide.  Other duties as assigned or required. Requirements Education: HS Diploma or GED required. Security Clearance: Must be eligible to obtain a secret clearance. Requirements to obtain a clearance include US Citizenship, security investigation, etc.

Saalex is seeking an General Clerk III in Ridgecrest, CA. Saalex Solutions, a division of Saalex Corp., an Engineering and Information Technology Services company with a focus on Test Range Operations and Management, Engineering and Logistics Services, Data Analytics and Business Intelligence Services and Information Technology Services. Position Type: Part-Time/On call Salary: $22.16 hourly Work Location: Onsite. Essential Functions: Acting as an Area Representative (AR) for Foreign Nationals, Contractors and outside government personnel at the Sea Range, Naval Air Warfare Center –Weapons Division, Point Mugu, California. Escort Foreign Nationals, Contractors and outside government personnel as necessary when in restricted areas. Ensure that Foreign Nationals, Contractors and outside government personnel do not wander or access unauthorized areas. Monitor activity and report any suspicious activity. Job may require staying in a designated area for long periods of time and/or working overnight.  Due to the nature of this position this position requires open availability as this is based on the support we provide.  Other duties as assigned or required. Requirements Education: HS Diploma or GED required. Security Clearance: Must be eligible to obtain a secret clearance. Requirements to obtain a clearance include US Citizenship, security investigation, etc.

About Umoja Community Education Foundation (UCEF): Operating with over 80 campus programs in California and Washington and serving over 16,000 students annually, UCEF is a community of educators and learners committed to college success, personal growth, and self-actualization of African American and other students. UCEF seeks to educate the whole student—body, mind, and spirit. Informed by an ethic of love and its vital power, UCEF deliberately engages students as full participants in the construction of knowledge and critical thought, helping them experience themselves as valuable and worthy of an education. About the Position: The Board Liaison and Special Assistant provides high-level administrative, strategic, and governance support to the CEO and Board of Directors. This role serves as the primary point of contact for board operations, ensuring effective communication and coordination between the executive office and board leadership. The role also supports CEO-driven initiatives and high-priority projects across the organization. This is a hybrid, full-time, term-limited position based in Sacramento, CA, with an in-office presence of approximately 60% and occasional travel for board meetings, retreats, and events. The role is ideal for a strategic thinker and detail-oriented professional who thrives in fast-paced environments, values discretion, and is committed to equity, service, and community. Key Responsibilities: Board Governance and Engagement · Serve as the central liaison between the CEO and the Board of Directors, managing calendars, communications, and logistics · Plan and coordinate all board and committee meetings, including scheduling, agenda preparation, materials, and minutes · Track and ensure timely follow-up on board actions, deliverables, and strategic initiatives · Maintain accurate and up-to-date board records, bylaws, policies, and rosters · Support board member onboarding, orientation, and engagement activities · Assist with special projects related to board governance, compliance, and strategic planning Executive Support and Project Management · Provide direct support to the CEO in managing high-priority projects, strategic initiatives, and external partnerships · Draft and edit executive-level communications, reports, and presentations · Conduct research and prepare briefings to support decision-making and stakeholder engagement · Coordinate logistics for executive events, speaking engagements, and internal meetings · Maintain confidentiality while managing sensitive documents, correspondence, and organizational information · Track progress and deadlines related to CEO commitments, initiatives, and external relations Requirements Qualifications: · Deep alignment with Umoja’s mission and values of cultural responsiveness, equity, and educational excellence · Bachelor’s degree required; advanced degree or training in nonprofit management, communications, or public administration preferred · 5+ years of experience supporting executive leadership, boards, or governance functions—preferably in a nonprofit or education-related setting · Demonstrated experience planning and managing high-level meetings, preparing materials, and coordinating multi-stakeholder efforts · Exceptional organizational and time management skills with ability to manage multiple projects simultaneously · Strong written and verbal communication skills, with experience drafting executive correspondence and reports · High level of discretion, professionalism, and emotional intelligence · Proficiency with Microsoft Office, Google Workspace, and virtual meeting platforms (e.g., Zoom, BoardEffect, or similar) · Experience with project management or CRM tools (e.g., Asana, Monday.com, Salesforce) a plus Work Environment and Schedule: · Hybrid position based in Sacramento; in-office presence required approximately 60% of the time · Occasional travel required for board meetings, strategic retreats, and organizational events · Some early morning, evening, or weekend hours may be required in alignment with board or executive needs Benefits Compensation and Benefits: · Salary Range: $60,000–$80,000, based on experience · Comprehensive benefits package including medical, dental, vision, and 401(k) · Paid holidays and generous PTO · Professional development support · Inclusive, mission-driven workplace culture

Woundlocal is looking for a detail-oriented Medical Coder to join our dynamic team in Austin! Responsibilities: Review and analyze medical documentation to ensure accurate coding and billing processes. Assign appropriate codes for diagnoses, procedures, and services according to the guidelines and regulations. Stay up-to-date with coding standards and insurance requirements, including ICD-10, CPT, and HCPCS coding systems. Collaborate with healthcare providers to clarify documentation and ensure completeness. Identify and resolve discrepancies in medical records and coding for accurate claims processing. Evaluate and re-file appeals of patient claims that were denied. Stay up-to-date on new coding ruleas and code changes. Assist in audits and provide necessary documentation for compliance and quality assurance activities. Collect and distribute coding related information and billing issues to management and provider when changes happen. Provide accurate answers to queries from providers, management, and internal staff. Start Date: Immediate Schedule: No less than 40 hours per week Monday to Friday Work Location: In person Austin office (no remote work) Pay: comp package $25.00 - $34.00 per hour, based on experience Duties, Responsibilities, and Compensation will be adjusted to the individual hire's experience level and expertise. Requirements Qualifications: Education: High school diploma or equivalent; completion of a medical coding program and current certification (CPC, CCS, or equivalent) preferred. Training and experience: Minimum of one year of coding experience in a healthcare setting within the last three years preferred. Strong knowledge of medical terminology, anatomy, and physiology. Proficiency in medical coding software and electronic health record (EHR) systems. Strong attention to detail and accuracy in coding. Ability to work independently and manage multiple priorities effectively. Exceptional communication skills for collaboration with healthcare professionals. #zr Benefits Benefits: Medical, Vision, and Dental insurance Paid time off Free Telehealth visits Free lunch every Friday

The Survey Sector Administrator will provide critical administrative and logistical support to our survey teams. This role involves coordinating travel, managing expenses, ordering supplies, processing certifications, and assisting with project setup. The ideal candidate will be proactive, resourceful, and able to manage multiple tasks in a fast-paced environment. Book hotels and arrange travel accommodations for field staff. Prepare and process per diem and regular expense reports. Troubleshoot field staff administrative needs (e.g., emails, UKG system assistance). Order field supplies and manage bulk supply purchases (hard hats, safety vests, etc.). Coordinate Home Depot and other vendor orders for field crews. Manage project badging for survey crews. Support team morale by organizing celebrations for project wins and birthdays. Track and maintain OSHA certification records. Prepare and send W-9 forms to vendors or clients as needed. Set up project folders and maintain organized filing systems for project documentation. File and archive documentation to ensure records are complete and accessible. Requirements Previous administrative experience, preferably in construction, engineering, or surveying. Strong organizational and time-management skills. Proficient with Microsoft Office Suite and comfortable learning new software (experience with UKG is a plus). Excellent written and verbal communication skills. Ability to work independently while supporting multiple teams. Detail-oriented with a commitment to accuracy. Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations. Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment.  Travel to other BKF locations and client sites may be required.  Benefits The typical base salary range for this position is $25.00 - $35.00 per hour and may vary depending upon skills, experience, education, and geographical location - This is an hourly position paid biweekly Competitive salaries, end of year bonuses, profit sharing, and 401k BKF pays 100% of the premiums for medical, dental, and vision coverage and 50% for your dependents Generous vacation and sick time packages 8 Paid Holidays Flexible schedules Education reimbursement, Paid annual dues for professional and societal organizations BKF offers competitive and award-winning benefits and perks - To learn more click here BKF Engineers provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. BKF Engineers does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and a specific solicitation for the position or other approved engagement request for the position with BKF Engineers, BKF Engineers reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited submittals are done at the risk of the recruiter. #LI-Hybrid