Negotiable Salary
719 E Calaveras Blvd, Milpitas, CA 95035, USA
We are looking for Highly organized and detail-oriented Administrative Assistant with [2- to 3 years] of experience supporting company projects, marketing and sales department , help with the office operations someone skilled in scheduling, document management, and customer service with a proven ability to improve efficiency and maintain professionalism in fast-paced environments. Job Responsibilities Handled incoming calls, emails, and correspondence, ensuring timely responses. Supported team projects by ordering parts and scheduling pick ups , preparing materials, and taking parts to our shop Ordered office supplies and monitored inventory to ensure smooth daily operations. Document Management: Prepare, edit, and file correspondence, reports, and other documents. Office Organization: Maintain filing systems (electronic and paper), order office supplies, and ensure office equipment functions properly. Data Entry & Record Keeping: Update databases, track records, and maintain accurate information. Customer Service: Greet visitors, provide information, and assist clients or staff with inquiries. Financial Support: Process invoices, expense reports, and assist with basic bookkeeping tasks (if applicable). Meeting Support: Prepare agendas, take meeting minutes, and distribute notes. Confidentiality: Handle sensitive information with discretion and professionalism.