Office Admin/Accounts Receivable (san jose north)

Executive assistant to established, very successful professional, investor, and philanthropist. Both local and remote will be considered. You are organized, pay attention to detail, find your way to getting to "yes" when pursuing an assignment, are a quick learner, reliable, and are not easily frustrated when people tell you "no". Position handles arranging, scheduling, and coordinating personal, professional, luxury, vacation, and adventure travel; calendar management, and charitable giving screening. Must be adept at interacting with people in all walks of life and all levels of society. Will manage small projects at a number of residential properties in the western United States. Experience as an executive or personal assistant preferred but not essential. Must be able to participate in luxury, adventure, and athletic travel. (If you are uncomfortable with occasional private plane travel, this position is not for you). Compensation to $15 thousand per month depending on experience, plus benefits and all expenses. Send resume or letter describing interests, experience, and background.

Administrative Assistant needed for a growing Property Management Company based out of Providence, RI. The ideal candidate would have a professional etiquette and attitude that fits with our team. We strive to maintain a positive relationship with our clients. Responsibilities: -Perform clerical duties such as database management, mail sorting, answering phones, office tasks, scheduling, etc. -Assist with property management projects -Strong attention to detail and great customer service experience -Must be able to multi-task and enjoy working with others -Nurture long-term relationships with clients by providing excellent customer service -Effective communication with customers through email, telephone, and mail. -Enhance company reputation by providing quality service to new and existing clients Skills: -Basic computer skills -Excellent communication skills -Effective time management -Well organized -Works well in a team We have numerous properties, and many opportunities to grow and expand with the company. We value our employees and encourage the professional growth of our team. All qualified candidates are encouraged to apply. Acropolis Management Services LLC offers an excellent benefits package that includes paid vacations, holidays, sick and personal time, health and dental insurance, and disability along with a competitive wage. Please forward your resume for an opportunity to meet and join our team. EOE.

Administrative Assistant for Accounting & Financial Advisory Firm About the Role I am seeking a proactive and detail-oriented assistant to support my accounting and financial advising business. This role will be a key part of keeping day-to-day operations organized and running smoothly. Responsibilities Respond to client emails and phone inquiries in a professional, timely manner Organize and manage email inboxes, calendars, and schedules Coordinate and set appointments with clients Assist with basic office tasks and administrative support Prepare bookkeeping records and organize financial documents Develop and refine procedures for recurring tasks to improve efficiency What I’m Looking For Someone reliable, organized, and detail-driven Strong communication skills, both written and verbal Ability to take initiative and work independently Comfort with email management, scheduling tools, and basic bookkeeping software A problem-solver who can create structure and suggest improvements to processes Why This Role? You’ll work directly with the business owner and gain hands-on experience in the accounting and financial services industry. This is an opportunity to take ownership of important tasks and help shape how the back-office runs. Details Part-time. Schedule is flexible Hybrid option available(in-office during training period) Competitive pay based on experience

I’m looking to create examples of work that would be produced in hiring and admissions environments. I would like to create a number of specific projects to be used as examples during applications for jobs in both college admissions and hiring and recruitment departments. We will create simulated populations and then analyze interactions like individual to group and group to group. We will use groups of various sizes. (Everything we work with will be simulated.) The research we produce will then be used in job applications and higher levels of research into management and career advancement strategy.

Sales & Account Manager / Office Coordinator East Coast Embroidery – East Providence, RI We’re looking for a motivated, people-focused team member to take on a hybrid role combining inside sales, account management, and office coordination. This position is ideal for someone who enjoys building customer relationships while keeping operations running smoothly behind the scenes. Responsibilities: • Serve as the first point of contact for new and returning customers (phone, email, and walk-ins) • Manage customer accounts: provide quotes, follow up on leads, and oversee repeat orders • Guide embroidery and screen-printing jobs from start to finish, coordinating with production and vendors • Supervise and delegate tasks to our Virtual Assistant (VA) to ensure efficiency and accuracy • Create and process invoices, payments, and deposits in QuickBooks • Handle light bookkeeping including reconciliations and expense tracking • Coordinate shipping/receiving (UPS/FedEx/USPS) and order fulfillment as needed • Maintain organized office workflows to support both sales and production teams Qualifications: • Proven sales or account management experience with strong communication skills • Ability to build relationships and close repeat business • Experience with QuickBooks or other accounting software preferred • Strong organizational and multitasking abilities • Prior experience managing people or delegating tasks is a plus • Comfortable learning new systems (CRM, shipping software, etc.) Details: • Up to 35 hours per week • On-site position at our East Providence location • Compensation based on experience, with growth potential If you’re driven by sales, thrive on building customer relationships, and can keep an office organized while managing moving parts, we’d love to hear from you.

Business Support Associate Join Our Mission to Change Distribution! Crown Supply and our family of distribution companies are seeking a reliable, resourceful, and detail-oriented Administrative Associate to support both internal teams and customer relationships. This is a versatile role with the opportunity to wear many hats and make a meaningful impact. If you're looking to grow with a team that values initiative, collaboration, and offers long-term advancement, we’d love to hear from you. Please submit your resume and cover letter—we’re excited to meet you and discuss the opportunity! Your Responsibilities Will Include: • Coordinating with vendors to claim co-op, rebate, and business development funds • Managing inbound customer communications and scheduling via email/phone • Supporting Management and Customer teams by tracking and coordinating projects • Organizing and maintaining customer projects, appointments and communications • Performing light bookkeeping, AR/AP support, and system updates in our ERP and CRM • Oversight of incentives and reporting to internal teams and outside vendors • Contributing to a values-driven, team-oriented culture You Are: • Naturally organized, dependable, and flexible—you keep things moving and well-managed • A clear communicator who understands the importance of details, follow-up, and documentation • Fluent in Excel (you know more than just SUM and FILTER) and curious about learning new tech tools quickly • Comfortable navigating Outlook, Zoho CRM, P21, and willing to explore whatever else helps the team run smoother • Able to juggle multiple responsibilities with calm focus—and a sense of humor never hurts • A team player who jumps in wherever needed, supports others, and enjoys contributing to a bigger purpose Preferred Experience: • Experience in administrative, operations, or project coordination roles • Familiarity with vendor programs, rebate claims, or finance-related admin work (or eager to learn) • Previous work with CRM or ERP systems (Zoho, Smartsheet, P21 are all pluses) • Comfortable with structured processes and able to spot where things can be improved Benefits: • Hourly Pay • health and dental • retirement plan • bonus plan • opportunities for advancement