Office Administrator/ Receptionist (san rafael)

The Senior Payroll Specialist is responsible for the administration and processing of payroll for clients.  This position will add new hires, update current employees and process terminated employee as part of the payroll process as well as prepare payroll related reports.  They have the ability to work with clients with more complex accounting and payroll needs. Works closely with assigned clients to assess general payroll Prepares reports, returns, and other documents as required, including payroll reports, year-end tax forms, and other reports required by clients Administers and processes payroll for clients, including updating payroll systems with new and terminated employee information, pay rates and deductions; collecting, reviewing and verifying time sheets; processing and completing the payroll cycle, direct deposit input; preparing payroll tax deposits and other payroll reports as required; and issuing W2s In-house payroll processing and download/filing of payroll returns New hire setup and communications Coordination with client support for payroll agency correspondence matters Garnishment, benefit plan obligations and other required reporting to Accounts Payable Download of payroll transactions if processed by 3rd party Assists with training new employees in the accounting services department Requirements Associate’s Degree in Accounting or equivalent work experience required 5+ years of payroll experience required Understanding of payroll laws and guidelines Strong technology skills Ability to work on multiple projects and meet deadlines Ability to communicate clearly in writing and verbally Team player Ability to think innovatively Benefits Health insurance; dental insurance; vision insurance; an employer funded profit-sharing plan with a 401(k) option (upon meeting eligibility requirements), group term life insurance, disability insurance, flexible spending accounts and a flexible time off and paid leave program.

Why Join Our Team? You would become part of a remarkable organization with over 20 years of dedication to delivering exceptional products and unmatched service. Our consistent stream of positive reviews and high satisfaction ratings are a testament to the outstanding efforts of our team members every single day. Our job is challenging, and the work is never truly finished. However, by ensuring that vital medical equipment reaches those confronting life-altering injuries, illnesses, or the end-of-life journey, we have the privilege of offering them a small sense of independence and peace of mind through our daily efforts. As a valued member of the BHC team, you have the opportunity to—and will—truly make a difference. Bellevue Healthcare is locally and privately owned. With over 20 retail locations throughout WA, OR and ID and as one of the fastest growing companies in the Puget Sound, our goal is to impact the lives we come across, take care of our communities, and provide opportunities for each team member to grow and branch out within our organization. JOB SUMMARY: Responsible for collecting active A/R from all branch locations and posting payments in Brightree. Identifying resolution for denials per the EOB and submitting a corrected paper or electronic claim to the payer. Create weekly bank deposits. Apply payments properly to BT invoices and upload paper EOB’s to deposits. Communicate all discrepancies with the Billing Manager. Work closely with third party billing company. Works independently and with staff to maintain internal policy standards for clients in final demand and collections. Understands the urgency of meeting department and individual goals. Able to multitask and prioritize daily job functions. Able to work well under pressure. Utilize online eligibility systems including, Passport (BT), One Health Port, and various other insurance websites to determine correct coverage information. Update patient’s insurance data in Brightree as required or appropriate. Follow established Billing Office guidelines for adjustments to accounts and forward to appropriate work queues when required. Resolves issues holding up timely claim payment. Communicate issues to other departments or back to the branch level. Answer inbound phone calls to personal and billing lines and return voicemails. Perform other duties as assigned. EXPERIENCE AND SKILLS: -Minimum three years of experience billing or similar healthcare office experience, including private and state insurance billing experience required. A strong technical background including experience with automated systems preferred; proficient in working with Brightree highly desirable. Detailed knowledge and understanding of ICD-10, CPT, and HCPCS coding classification systems, familiar with medical terminology and its applications, insurance rules and regulations. -Knowledge of state and federal regulations as they pertain to billing processes and procedures. -Knowledge of insurance claim processing and third-party reimbursement. -Knowledge of MS Windows and Office Applications. -Professional written, oral and interpersonal communication. -Skill in problem solving in a variety of settings. -Ability to work efficiently under pressure. -Ability to work independently and take initiative. -Ability to demonstrate a commitment to continuous learning and to operationalize that learning. -Ability to deal effectively with constant changes and be a change agent. -Ability to deal effectively with difficult people and/or difficult situations. -Ability to willingly accept responsibility and/or share responsibility. -Ability to set priorities and use good judgment. *DME Billing experience a plus, but not a requirement. Hours: M-F 8:00am to 5:00pm Excellent Benefit Package including Healthcare, Retirement Match, Generous PTO and Paid Holidays Plus, we PROMOTE from Within If you are interested in joining our team, please submit resume here: https://hrkinections.catchthebest.com/apply/n9ee6k9k/v5vjb8d5 To view all open positions, click here: https://bellevuehealthcare.com/about-bhc/careers/

About the Opportunity: LMG Staffing Solutions is conducting a search on behalf of a well-established and rapidly growing government contractor in the IT and professional services sector. This organization is seeking a highly capable and experienced Director of Finance to lead its financial operations and drive strategic fiscal initiatives. Position Summary: The Director of Finance will be responsible for managing all aspects of the company’s financial operations, including budgeting, compliance, reporting, and systems oversight. This leadership role requires hands-on expertise with Deltek Costpoint, in-depth understanding of government contracting, and a strategic mindset to support executive decision-making. The ideal candidate will bring both operational excellence and a proactive approach to financial planning and risk management. Requirements 1. Financial Operations & Reporting Lead monthly, quarterly, and year-end closing processes Generate accurate and timely financial statements, cash flow reports, and executive-level dashboards Ensure proper revenue recognition, billing accuracy, and project income tracking Maintain the general ledger, reconciling accounts on a monthly basis Support internal and external audit preparation and assist in audit execution Identify and implement process improvements to streamline accounting operations 2. Government Contracting & Compliance Manage Deltek Costpoint to support project accounting, cost tracking, and reporting Ensure full compliance with GAAP, FAR, DCAA, and other relevant federal financial standards Oversee WAWF (Wide Area Workflow) submissions and government billing procedures Establish and reconcile indirect cost pools and ensure proper allocation of overhead and G&A expenses Monitor contract terms for compliance with billing and reporting requirements Assist in preparation for incurred cost submissions and DCAA audits 3. Payroll, AP/AR & Cash Management Oversee employee timesheet processing and monthly PTO accruals Manage vendor invoicing, payment disbursements, and maintain vendor records Handle accounts receivable, including customer receipt tracking and follow-ups Process and reconcile bank transactions, credit card charges, and intercompany transfers Manage and forecast cash flow, ensuring appropriate liquidity for operations 4. Financial Planning & Leadership Collaborate with executive leadership to develop budgets, forecasts, and long-term financial plans Conduct ongoing variance analysis and provide strategic recommendations Provide insights on financial risks, cost-saving opportunities, and capital investment planning Supervise and mentor junior accounting staff (if applicable) Contribute to cross-functional initiatives that improve overall operational efficiency Qualifications: Bachelor’s degree in Accounting, Finance, or related field; CPA or MBA preferred 5–7 years of progressive experience in financial management, preferably within government contracting Expert-level proficiency in Deltek Costpoint is required Strong knowledge of government cost accounting, indirect rate structures, and DCAA compliance Solid understanding of internal controls, financial risk management, and strategic planning Excellent analytical, organizational, and communication skills Ability to work independently and maintain discretion with confidential information

Why Join Our Team? You would become part of a remarkable organization with over 20 years of dedication to delivering exceptional products and unmatched service. Our consistent stream of positive reviews and high satisfaction ratings are a testament to the outstanding efforts of our team members every single day. Our job is challenging, and the work is never truly finished. However, by ensuring that vital medical equipment reaches those confronting life-altering injuries, illnesses, or the end-of-life journey, we have the privilege of offering them a small sense of independence and peace of mind through our daily efforts. As a valued member of the BHC team, you have the opportunity to—and will—truly make a difference. Bellevue Healthcare is locally and privately owned. With over 20 retail locations throughout WA, OR and ID and as one of the fastest growing companies in the Puget Sound, our goal is to impact the lives we come across, take care of our communities, and provide opportunities for each team member to grow and branch out within our organization. JOB SUMMARY: Responsible for collecting active A/R from all branch locations and posting payments in Brightree. Identifying resolution for denials per the EOB and submitting a corrected paper or electronic claim to the payer. Create weekly bank deposits. Apply payments properly to BT invoices and upload paper EOB’s to deposits. Communicate all discrepancies with the Billing Manager. Work closely with third party billing company. Works independently and with staff to maintain internal policy standards for clients in final demand and collections. Understands the urgency of meeting department and individual goals. Able to multitask and prioritize daily job functions. Able to work well under pressure. Utilize online eligibility systems including, Passport (BT), One Health Port, and various other insurance websites to determine correct coverage information. Update patient’s insurance data in Brightree as required or appropriate. Follow established Billing Office guidelines for adjustments to accounts and forward to appropriate work queues when required. Resolves issues holding up timely claim payment. Communicate issues to other departments or back to the branch level. Answer inbound phone calls to personal and billing lines and return voicemails. Perform other duties as assigned. EXPERIENCE AND SKILLS: -Minimum three years of experience billing or similar healthcare office experience, including private and state insurance billing experience required. A strong technical background including experience with automated systems preferred; proficient in working with Brightree highly desirable. Detailed knowledge and understanding of ICD-10, CPT, and HCPCS coding classification systems, familiar with medical terminology and its applications, insurance rules and regulations. -Knowledge of state and federal regulations as they pertain to billing processes and procedures. -Knowledge of insurance claim processing and third-party reimbursement. -Knowledge of MS Windows and Office Applications. -Professional written, oral and interpersonal communication. -Skill in problem solving in a variety of settings. -Ability to work efficiently under pressure. -Ability to work independently and take initiative. -Ability to demonstrate a commitment to continuous learning and to operationalize that learning. -Ability to deal effectively with constant changes and be a change agent. -Ability to deal effectively with difficult people and/or difficult situations. -Ability to willingly accept responsibility and/or share responsibility. -Ability to set priorities and use good judgment. *DME Billing experience a plus, but not a requirement. Hours: M-F 8:00am to 5:00pm Excellent Benefit Package including Healthcare, Retirement Match, Generous PTO and Paid Holidays Plus, we PROMOTE from Within If you are interested in joining our team, please submit resume here: https://hrkinections.catchthebest.com/apply/n9ee6k9k/v5vjb8d5 To view all open positions, click here: https://bellevuehealthcare.com/about-bhc/careers/

The Role: Accounts Receivable Specialist | Lehi, UT The Accounts Receivable Specialist performs collection and follow up activities with third party payers to resolve outstanding balances, secure accurate and timely adjudication, and achieve successful closures of aged accounts receivable. What You’ll Be Doing: Performing online account status checks and following up with payers by phone, email, etc. on outstanding claim balances of assigned accounts Clearly document in EMR system patient account notes, the payment status of the account, and/or actions taken to secure payment. If applicable, requests account for additional follow up activity within a prescribed number of days in accordance with payer specific filing requirements or processing time required for insurance to complete processing.  Must note all actions taken within the notes section to ensure all prior touches have been recorded and the account tells the story. Taking appropriate action to resolve account balances promptly - whatever is needed to secure account payment and/or bring the account to successful closure (submitting appeal requests, correcting account information, coordinating requests for medical records, requesting and/or performing posting of account adjustments, performing billing corrections, etc.) Balancing creativity and sound judgement to proactively identify and resolve claim issues and quickly escalating any large/repetitive issues to management for support in problem-solving.  Achieving established productivity and quality standards within 30 days of employment: Maintaining 90% accuracy rate, low days in AR, and outstanding percentages under 10% Seeking advice and guidance as necessary to ensure proper understanding Staying up to date on applicable rules, regulations, policies, laws and guidelines, and following internal controls, patient confidentiality policies, and program requirements What You Need: 2+ years AR/collections experience in the professional medical field High School Diploma/GED (relevant Associate/bachelor’s degree preferred) Proficiency with Microsoft Excel, Word, Outlook, Teams Knowledge of commercial and government plans, CPT, ICD-10 Proficiency with payor portals, Availity, Waystar (eCW a plus) Attention to detail with strong data entry skills (10 key, 40wpm typing) Excellent verbal/written communication and customer service skills Knowledge of medical terminology, insurance processing guidelines, TF statutes Strong understanding of CCI edits, mutually exclusive, medical necessity, bundling, coordination of benefits issues Strong analytical and reporting skills A patient, pleasant disposition that works well with a team Ability to work independently and make decisions with limited supervision as needed Bonus Points: CRCS (Certified Revenue Cycle Specialist) Behavioral Health Why You’ll Love Working at Serenity: Fulfillment – make a real difference for others as you help our patients ‘take back their lives’ Growth/promotion potential as we continue to expand Competitive pay Excellent benefits: We cover 90% of medical, dental & vision 401(k) – because your future deserves self-care too 10 PTO days (15 days after first year) + 10 paid holidays to rest, reset, and recharge Who We Are: Using advanced medical devices, Serenity Healthcare gives our patients long-term success even when other treatments have failed. With evidence-based research and proven results to support us, we help patients take back their lives with a revolutionary technological approach to healthcare. Serenity Healthcare is an equal opportunity employer – if you’re qualified, you’re welcome here. This position is contingent on successfully completing a criminal background check and drug screen upon hire.  

We are seeking an experienced Accounts Receivable & Payroll Specialist to join our team on a part-time basis (20–30 hours per week). The ideal candidate has 5–7+ years of relevant experience, strong organizational skills, and the ability to stay on top of multiple priorities. Responsibilities: Manage Accounts Receivable: send invoices, follow up daily/weekly, and ensure timely collections. Oversee Payroll: review employee time clocks, verify accuracy, and assist with payroll submission. Utilize QuickBooks Online for accounts receivable and Paychex for payroll (experience with these platforms is a strong plus). Assist with compliance tasks, including insurance form requests and documentation tracking. Provide consistent follow-up and communication with staff and management. Qualifications: Minimum 5–7 years of hands-on experience in accounts receivable and payroll. Proficiency with QuickBooks Online (required). Experience with Paychex payroll software (preferred). Strong attention to detail and accuracy in financial data. Excellent communication and follow-up skills. Ability to work independently and manage time effectively. Hours & Compensation: 20–30 hours per week (flexible schedule within business hours). Competitive hourly pay based on experience. If you are reliable, detail-oriented, and ready to help keep our financial operations running smoothly, we encourage you to apply.