Receptionist/Office Assistant (Miami / Doral)

The Practice Group Assistant position fulfills many of our administrative and legal support needs. Regular hours for this position are 8:30 am to 5:00 pm Monday through Friday with a one-hour lunch break. After successful completion of a 90-day on-site orientation period, this position is eligible for a 3 day in-office/2 day work-from-home hybrid schedule. Our comprehensive benefits package includes paid holidays, health/vision/dental insurance, Employee Assistant Program (EAP), ORCA card for transportation, and generous retirement account contributions. Position Purpose: The primary purpose of this position is to provide administrative and clerical support to Legal Assistants by way of creating case files in our case management software and saving files to appropriate locations in our document management system and other projects (as assigned). This position reports to the Director of Operations, is part of the Back-Office team, and will receive the majority of their work from Legal Assistants directly. Essential Functions and Basic Duties - Create new case files in legal case management software (LawBase) for new residential eviction matters and add bring-ups (reminders) for hearing dates and other critical deadlines as requested - Save email attachments (incorporating provided exhibits when necessary) to appropriate workspace in document management system (NetDocuments), following proper naming and profiling conventions - Prepare and add pleading coversheets to documents received via facsimile and hand-delivery, so they can be filed with the court - Assist with organizing a high volume of paper documents and tracking when they can be properly disposed of - Prepare and send a high volume of different types of mailings - Service requests including questions or tasks from Legal Assistants and Attorneys that need to be addressed while physically in the office; Examples: printing projects, file indexing, large scanning projects, large mailing projects (including default notice mailings), preparing digital and printed binders (including hearing binders); courthouse runs - Back up for other back-office positions as needed - Assist with training of new back-office staff in standard operating procedures Qualifications - Must be extremely detailed oriented and produce accurate work - Must be organized and have great follow through skills - Excellent verbal and communication skills (particularly written) - Must be comfortable approaching individuals at all levels within the firm by telephone, email correspondence, and in person with confidence and clarity - The ability to solve problems in a methodical, practical way - Ability to thrive in a team environment and look for opportunities to help teammates - Must be able to keep a positive attitude in a fast-paced work environment - Must be solution driven and customer-service oriented - Strong people skills are imperative - Autonomous, self-starter with ability to work independently as well as in a team - Proficiency with standard office computing applications (MS Office) including Outlook, Word, and Excel - Must be able to regularly lift 40 lbs. and be able to be on your feet throughout the day - Some office administrative experience preferred - College degree preferred Physical Activities and Requirements of this Position Physical Strength Ability to independently lift and carry office supplies that may include boxes of paper (up to 40 pounds) in a variety of environments. Ability to stand and work for longer periods of time, i.e., completing large copy jobs, scan jobs, etc. Ability to sit and work for longer periods of time, i.e., document production tasks, etc. Manual Dexterity Ability to use fingers, wrists, and hands to perform repetitive motions over extended periods of time. Visual Ability Average, ordinary visual acuity necessary to prepare or inspect documents and operate equipment. Mental Activities and Requirements of this Position Reasoning Skills Ability to apply common sense understanding and carry out detailed instructions; Ability to organize and prioritize projects and tasks; and Ability to successfully manage and ultimately solve a variety of problems. Communication Skills Capacity to consistently demonstrate the ability to maintain good professional relationships with co-workers and clients while executing job duties and problem solving with others; Ability to verbally express ideas and information using a good vocabulary and with diplomacy and tact; and Ability to communicate in writing using grammatically correct syntax as well as correct spelling and punctuation. Working Conditions No hazardous conditions (such as in a typical office). Related Information In no instance should the duties, responsibilities and requirements delineated in this document be interpreted as all-inclusive. In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Performance Evaluation Schedule for This Position Formal performance evaluations are normally conducted after the first 90 days of employment and annually on the anniversary of date of hire or promotion. Employees’ performance is evaluated in the following categories: job knowledge; reliability and dependability; written work product; accuracy and quality of work; adaptability and flexibility; productivity and organizational skills; professionalism and working relationships; judgement and initiative; commitment and client support.; and overall rating. Other communications regarding job performance and expectations may take place from time to time and can be initiated by either Montgomery Purdue management or employees.

Dusty Strings Company seeks a skilled teammate to join our Office Team. This is a position at our Interbay workshop where we build harps and hammered dulcimers at 3450 16th Ave West. For over 45 years, Dusty Strings has been designing and building harps and hammered dulcimers in Seattle. We have become highly respected in the world-wide music community for excellent craftspersonship, mesmerizing sound, and caring customer service. Benefits include vacation, sick leave, health & dental insurance, and a positive and collaborative work environment. Responsibilities include - Maintaining all regular accounting functions, including A/P, A/R, P/R, benefits administration, account reconciliations, filing city & state tax reports, managing deadlines and general reporting - Taking customer orders and providing customer service over the phone and by email - Other assorted tasks (as a small company, we all wear many hats!) Requirements - Organized and accurate with numbers - Proficiency with Microsoft Excel, LibreOffice Calc, Google Sheets, or equivalent - Familiarity with Quickbooks Desktop or other accounting software Helpful traits - Inquisitive problem solver - Excellent verbal and written communication skills - Strong initiative and self-management skills - Ability to provide helpful and courteous customer service to co-workers and customers - Knowledge of and interest for music and musical instruments My name is Ray Mooers and I’m the co-owner and founder of Dusty Strings Company, which started with a fascination for the hammered dulcimer in 1979. From our real grass-roots beginnings, we have had the opportunity to grow Dusty Strings into an internationally-respected brand of hammered dulcimers and harps, as well as a widely known and appreciated regional music store and music school in Fremont. The only way this could have happened is with the help of many dedicated individuals who have shared our vision of providing quality instruments and service that enhance the lives of our customers through music. These are the employees of Dusty Strings. With 45 years of high-quality musical instrument manufacturing and retailing right here in the heart of Seattle, we must be doing something right. Come join our team of artisans who take pride in accomplishing high-quality work every day! Apply here: https://dustystrings.bamboohr.com/careers/24?source=aWQ9MjQ%3D No phone calls and no in-person visits, please. Dusty Strings is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, caste, or any other status protected by law.

Chamberlain Chiropractic and Wellness has won many awards for customer service over the 33 years in practice and is known as one of the premier chiropractic practices in the area. . .. . . And we are looking for an organized, fun, chiropractic assistant to help us provide more value to our growing patient base. If you are the kind of person who is highly organized, is also highly personable (the kind of person who can strike up a conversation with anyone), has a passion for health and Wellness as well as to help others achieve health and wellness. . .. . . then YOU are exactly the kind of person that would love working with us. Do you like to be micro-managed? Good! I was hoping you would say no. We are looking for self- starters who enjoy working independently. This doesn't mean that we don't offer training and support. Our training and support systems are in depth and allow for you to pursue areas of growth that are most relevant to your individual needs. This happens through in office training and also opportunities to attend outside training and development to grow your career. So to recap. Training? Yes! Breathing down your neck while you are working? No. A prospective team member who will have a high level of success in our company possesses the following skills and values: • A love of holistic healthcare, especially chiropractic. • Demonstrates a history of experience being a high level organizer. • Skill in handling a variety of customer situations. • An ability to communicate in a thorough and consistent manner. • Keep a level head when things around you are hectic. A few of the Responsibilities include: • Assisting the Doctor in patient care • Completing patient documentation with precision • teaching Patients certain aspects of the Doctors recommendations with accuracy and precision • Assisting your team members in any needs that are in the best interest of the patients results Hours: Monday- 7:15am-12:45; 1:30-5:45pm Tuesday- 10:45am-5:30pm Wed - Thursday- 7:15am-12:15; 1:30-5:45pm No Fridays- Saturday hours We ask that any interestred parties live no more than 30 minutes from the practice. If after reading this, you feel like this matches you then we believe you would be a tremendous asset to our team and would thrive in the environment we provide. To be considered for the position, please send your resume as well as a cover letter to joinus2serve@gmail.com . On the cover letter give a two to three paragraph explanation of your experience with holistic health care and why you enjoy it. We look forward to talking to you soon.

NAI SunVista Commercial Real Estate is searching for a talented individual looking to grow their career in Commercial Real Estate. We’re looking to hire an additional Assistant to our commercial property management team. This is an excellent opportunity for someone interested in building a career in Commercial Real Estate. The full time position is based in our Albuquerque office. Required Education and Experience • Current New Mexico Real Estate License in Good Standing or the ability to obtain one • Proficiency in MS Office • Must possess the ability to take direction, communicate effectively and professionally. • Must possess critical thinking skills, the ability problem solve and prioritize tasks. • Ability to work independently and as part of a team • Clean Driving Record Preferred Education and Experience • Prior Accounting Experience • Knowledge of commercial real estate contracts including leases, listings, purchase agreements and any addenda or amendments • Commercial construction knowledge Essential Functions. • Writing reports and correspondence, • Data entry, • Filing • Bulk mailings • Manage property files including tenants, insurance certificates, emergency contact information • Entering and updating leasing information into accounting software • Assist in preparing annual property budgets and reconciliations and other recovery calculations. • Updating & Maintain Digital Records • Assist Property Managers with Banking Deposits Friendly, fast paced company, good pay. If you love a challenge and being a critical part of a service oriented team, we want you! We are all about attitude, energy, and teamwork. We are a drug free workplace. Please submit resumes including salary history to HR@sunvista.net or fax to 505.878.0002. No phone calls please. Resumes will be held for 90 days or until the position is filled.

Law office seeking a team member as a full time front desk/receptionist. Full time position hours are 9am to 5pm. We are also seeking a part time receptionist for evening hours 5pm to 9pm and Saturday 9am to 5pm. Applicants must be bilingual; English and Spanish. Applicants must be able to think on your feet, be responsible and motivated. If the above describes you, we would be happy to train you.

Bilingual Office Assistant/Recruiter. Construction staffing company. $18 per hour to start FULL-TIME WITH BENEFITS! MUST speak Spanish and English. Location: 1665 Dr Martin Luther King Jr Blvd, Riviera Beach, FL 33404 Company: ACTION LABOR & STAFFING CONNECTION Please respond now with contact info/resume OR call/text Blake Hirschbach @ 561-683-8107 for more details. Job description: Bilingual Office Assistant/Recruiter Needed IMMEDIATELY Apply Now!!! (Riviera Beach, FL). $18 per hour based on experience for a local construction staffing firm in Palm Beach County (Action Labor). www.actionlabor.com Must be willing to support the Action Labor Branch Manager and office temporary workers, recruit temporary workers, and pay-out employees at the end of the day. Included in this is a strong knowledge of Microsoft Office Tools. We are a thriving staffing company (Action Labor Riviera Beach). We need a competent Bilingual Office Assistant/Recruiter to help manage the day-to-day activities of the office. Full Job Description: We are looking for a reliable Bilingual Office Administrator/Recruiter. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include recruiting temporary workers, supporting the Action Labor Branch Manager, and performing all administrative duties on our proprietary software and MS Office Suite. Action Labor is a temporary staffing firm in the construction and industrial markets. Our business is people. Therefore, any candidate MUST be able to work with our temporary laborers and recruit both in the office and outside in the community. A successful Office Assistant can work internally and externally with both our labor pool and clients throughout the area. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. $18 per hour to start APPLY NOW work IMMEDIATELY!!! Job Type: Full-time Benefits: 401k Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance People with a criminal record are encouraged to apply