Front Desk Administrative Assistant (Part-Time) (walnut creek)

Accounts Payable Specialist (Part Time) GGN is seeking organized, detailed, mathematical minds who are as delighted by the rigor of accounts payable/receivables as they are by the intermittent variability that is a part of working within a creative practice. The Accounts Payable Specialist reports directly to the Accounting Manager and works in partnership with Project Managers. Key responsibilities include managing the billing process from generating and sending invoices to tracking payments and collecting overdue amounts. This role requires accurate financial records, reconciling accounts, resolving billing issues, responding to inquiries, and preparing reports. The position ensures documentation and communication in an accurate, efficient, and timely manner; keen attention to detail; strong organizational skills; and the ability to multi-task. This is a part time position, 24 – 32 hours per week. Essential Duties and Responsibilities • Accounting o Oversee the accurate and timely preparation and routing of monthly invoices. o Track consultant and vendor invoices, reconcile vendor statements, and follow up with clients on accounts receivables. o Resolve billing discrepancies. o Process employee expense reports including validating proper approval and coding o Reconcile and audit credit card transactions on a monthly basis. o Assist with credit card support including issuing new cards, handling declines, deactivating cards, etc. o Track and communicate IRS milage updates and similar. o Process and file cash application/deposit. o Participate in monthly financial statement close, including reconciling assigned balance sheet accounts and recording journal entries. o Perform other related duties as required. • Project Support/Setup o Assign and track project numbers. o Provide support to Project Managers by assessing, reconciling, auditing and coordinating project budgets and other project-related financial information primarily as it relates to tracking data in Ajera. o Update and create rate tables. • General Office Administration o Support Accounting Manager in the coordination and management of benefits administration including but not limited to annual open enrollment, transportation benefits, and principal perks. o Coordinate Certificate of Insurance (COI) requests and file COIs for access on Company server. o Review and coordinate timesheets and expenses before submitting to Accounting Manager. o Monitor and file PTO requests and add personnel time away to the team calendar. o Support office duties by providing general Administrative back-up. Required Knowledge, Skills, and Abilities: • Excellent attention to detail and ability to handle high volumes and varied requirements; • Clear verbal and written communication, self-management and initiative-taking, and inclination for collaboration; • Able to read, write, edit text, and perform/understand simple mathematical functions without recourse to a computer or calculator; • Problem solver that understands when to escalate concerns; • Strong organizational and time-management skills; • Proficient with Microsoft Office Suite, especially Excel; • Proficient with Bluebeam Revu (a plus); • Strong ethics, integrity, and discretion; • Must have the ability to quickly develop knowledge of GGN internal processes, systems, and priorities, and uphold them while also having the willingness to embrace change and look for improvements; • Knowledge of Ajera (Deltek) software is a plus as this is our accounting and personnel management platform; • Candidates must be authorized to work in the United States. Bachelor’s or Associate’s Degree OR relevant work experience along with a proven record of success in a similar position and a minimum of 2 years in bookkeeping, invoicing, and accounts payable or other related experience. Experience in architecture, engineering, or construction is a plus. Candidates must be authorized to work in the United States. About GGN GGN is a collaborative landscape architectural design community with a diverse range of projects locally, nationally, and internationally. Our projects involve all aspects of site design, including natural systems, hardscape, plants, soils, irrigation, and site furniture and amenities. We enjoy continuous learning and solving problems through a combination of open-minded listening, rigorous research, and hands-on trial and error in all aspects of our practice. Location Seattle, WA Compensation & Benefits Salary Range $26 - $36 per hour 401K with matching 100% Employer-paid health, vision, and dental insurance Employer-paid local Metro card Dog-friendly studio Must be local and available to work in our Seattle office Firm events such as hikes, picnics, and volunteer days To Apply Please send your resume and cover letter to jobs@ggnltd.com, directed toward Keshni Kishore. Information should be 5MB or less and directly attached to your email, not via a third-party link. Applications received by October 13, 2025 will receive priority consideration. More About GGN Our Mission and Values @ggnmages | LinkedIn

You are friendly, compassionate, organized, detail-oriented, well groomed & ready to be the administrator for our beautiful, small, centrally located naturopathic clinic, located on the Lake Union waterfront (also on the bike path). The qualities you bring are: reliability, efficiency, honesty & enthusiasm, among others. Your administrative duties would be for 2 practitioners. This is close to or up to a full time position (average is 37.5-40 hrs/wk, but more typically 40) with paid time off in accordance with WA state law. The clinic hours are potentially negotiable with a starting time between 8-9am, ending at 4-5pm M-F. Very occasionally, ie when both doctors are out of the office, there is an option to work from home. Phone time is a primary part of the job. Being friendly, engaging, articulate and efficient are skills that are essential. Key Responsibilities: Scheduling & Calendar Management – 20% * Manage the provider’s calendar & patient appointments. * Coordinate & schedule new patients; collect initial clinical info & demographics, set up patient portal on EHR system. * Schedule follow-up appointments for returning patients, including coordination of lab/imaging results etc. Patient Care & Follow-Up – 50% * Handle ongoing patient communications via phone, text and email (including voicemails & inquiries). * Conduct follow-up outreach for labs, appointments, or check-ins. * Manage referrals, lab & imaging orders, plus prescription requests & renewals. Billing, Insurance & Accounts Receivable – 25% * Collect time of service payments. * Monitor and manage accounts receivable and outstanding balances. * Insurance billing: prep & send paperwork (HCFA's), monitor billing activity/claim status, post payments, communicate with EHR & insurance carriers when needed. General Office Administration – 5% * Maintain organised charts (paper transitioning to electronic) & manage documentation (filing, scanning, faxing). * Assist with clinic supplies, including ordering, inventory, and price comparison. Note that we are about to shift EHR systems, moving from a current, smaller scale system to the new one: Athena Health. Qualifications: - A minimum of 2 yrs administrative experience. Prior work in a health care setting is a plus. - Great customer service skills. A big part of this job is providing accurate and thorough information about our unique set of services over the phone to prospective patients as well as creating a relationship with and managing current patient administrative needs. - Maintaining confidentiality - a must. - Familiarity and congruence with Holistic Medicine. It is important that you truly know how to multi-task, organize and prioritize your duties as this job is quite autonomous. Pay is hourly, DOE. You are also welcome to a 25% discount on all of our dispensary items (vitamins, botanicals, homeopathics, various supplements). Please be personal when you respond. Taking the time to write a cover letter to express why you are moved to apply for this position and telling us a little about yourself is essential. Address cover letters to: Dr JoAnna Forwell Thank-you.

Dusty Strings Company seeks a skilled teammate to join our Office Team. This is a position at our Interbay workshop where we build harps and hammered dulcimers at 3450 16th Ave West. For over 45 years, Dusty Strings has been designing and building harps and hammered dulcimers in Seattle. We have become highly respected in the world-wide music community for excellent craftspersonship, mesmerizing sound, and caring customer service. Benefits include vacation, sick leave, health & dental insurance, and a positive and collaborative work environment. Responsibilities include - Maintaining all regular accounting functions, including A/P, A/R, P/R, benefits administration, account reconciliations, filing city & state tax reports, managing deadlines and general reporting - Taking customer orders and providing customer service over the phone and by email - Other assorted tasks (as a small company, we all wear many hats!) Requirements - Organized and accurate with numbers - Proficiency with Microsoft Excel, LibreOffice Calc, Google Sheets, or equivalent - Familiarity with Quickbooks Desktop or other accounting software Helpful traits - Inquisitive problem solver - Excellent verbal and written communication skills - Strong initiative and self-management skills - Ability to provide helpful and courteous customer service to co-workers and customers - Knowledge of and interest for music and musical instruments My name is Ray Mooers and I’m the co-owner and founder of Dusty Strings Company, which started with a fascination for the hammered dulcimer in 1979. From our real grass-roots beginnings, we have had the opportunity to grow Dusty Strings into an internationally-respected brand of hammered dulcimers and harps, as well as a widely known and appreciated regional music store and music school in Fremont. The only way this could have happened is with the help of many dedicated individuals who have shared our vision of providing quality instruments and service that enhance the lives of our customers through music. These are the employees of Dusty Strings. With 45 years of high-quality musical instrument manufacturing and retailing right here in the heart of Seattle, we must be doing something right. Come join our team of artisans who take pride in accomplishing high-quality work every day! Apply here: https://dustystrings.bamboohr.com/careers/24?source=aWQ9MjQ%3D No phone calls and no in-person visits, please. Dusty Strings is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, caste, or any other status protected by law.

First Pointe Management Group (FPMG) specializes in acquiring and developing distinctive properties. Our hands on management approach, professionalism and diverse portfolio enables us to create a unique position in the industry. Our in-house training department educates our new employees from the very beginning of their journey and ongoing with both in-person and web-based training allowing us to develop the most talented associates in the industry. We are currently searching for a friendly, energetic Assistant Property Manager for our 138 unit apartment community located in Napa, Ca. This exciting position requires you to be a steward for the community building and facilitating health resident relationships, encouraging prospective residents to live at the community with creative advertising and engaging tours, assisting current residents with exceptional customer service, and supporting the Property Manager by strategizing the financial performance of the community, reporting and being a hands on leader. Schedule: Tuesday -Saturday from 8:30am to 5:30pm (Saturday: 9am to 5pm) *If hired on or before 3/31/2025 a one-time bonus of $1,500 will be paid on the first payroll after 60 days (less applicable taxes). To be eligible, candidates need to have mentioned the sign on bonus during initial contact with an HR Representative/Recruiter. Previous, referred or current employees are ineligible. Contributions: 1-2 years experience as an Assistant Property Manager (100 units+). Knowledge and formal training of Fair Housing Rules and Regulations. Computer knowledge: MS Office and online leasing (Yardi, Yieldstar and Rent Café). Experience building and maintaining strong relationships with residents, owners and vendors. Possesses a high level of professionalism, the ability to communicate and a strong work ethic. Must have a valid driver's license and reliable transportation. Benefits That Will Benefit You: We encourage a vibrant and fun work environment and growth opportunities. FPMG provides eligible employees (and their families) with an opportunity to enroll in a variety of benefit programs, including medical, dental and vision insurance. We also provide a robust Employee Assistance Program for employees and some family members. Employees can enroll in our company’s flexible spending accounts, retirement savings plans, life, disability insurance and long-term care programs. Employees will accrue up to 80 hours annually of vacation and California paid sick leave. Will also enjoy nine paid holidays throughout the calendar year. The salary range for this position is $26-30 per hour. Other compensation includes but is not limited to: new leases and renewal commissions, mileage reimbursement and if applicable housing discounts. The compensation that will be offered to the successful candidate will depend on factors such as the candidate’s experience and qualifications. Submit your resume through this link: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=b566c9e0-de1e-49a4-9464-b338295be70c&ccId=19000101_000001&jobId=578329&source=CC2&lang=en_US

Job description: OPERATIONS/MANAGER ADMINISTRATOR (SAN MATEO) Worldwide Limousine Company is seeking an experienced Administrator. This is a full time position with benefits. Qualified applicant will have at least 2 years' experience in a fast-paced customer service environment, exceptional problem solving skills and a willingness to work a flexible schedule. We are seeking someone with experience in travel/technical support/client relations/dispatch/human resources. The fast paced environment requires excellent inter-personal skills, computer literacy and extensive knowledge of the Bay Area. Limo/Travel/Vehicle/Insurance experience a plus. Must be Microsoft Office proficient and type at least 50 words a minute. The position requires an individual proficient in multi-tasking. The ideal candidate will possess strong communication skills, solid organizational and follow-up skills, the ability to prioritize multiple tasks and the ability to work as part of a team in order to support office activities along with being proactive. Duties and responsibilities would also include: · Manage every aspect of the day to day operations. · Working closely with office staff including accounting, dispatchers and reservationists. · Responsible for hiring and training of new Chauffeurs and office staff. · Manage team of Professional Chauffeurs to ensure adherence to outlined processes and procedures as well provide ongoing training and feedback. · Responsible for weekly/monthly cost analysis, revenue reports and payables as they pertain to the day-to day-business. (Ad hoc reports as needed.) · Must be tech-savvy and able to support/troubleshoot mobile devices (iPad & Android phones) as well as proprietary software and mobile application. · Familiar with Email/Marketing tools to support & drive new business opportunities. · Maintain company website and various social media tools. · Able to monitor and maintain external vendor accounts to ensure appropriate billing/service levels. · Research and resolve outstanding/escalated customer service issues. · Client confidentiality is a priority for this company. If you are interested in applying for this position please contact email Put in header OPERATIONS/ MANAGER /CHAUFFEUR ADMINISTRATOR

Atlantic Development Corp is seeking an admin assistant to start part time in our Roswell location. Job Description: Answering phone calls Organizing Office Paperwork Making business calls Work 15 hours per week staring at $15 per hour plus sales overrides, flexible schedule and hours (can be a 1099) can become a full time positions starting at $3000 per month Qualifications: Personable and friendly Proficient computer skills including Microsoft office and Excel systems Please email resume and call