Pre-Lien Specialist / Administrative Assistant ($18–$20) (North Las Vegas)

Accounts Payable Specialist (Part Time) GGN is seeking organized, detailed, mathematical minds who are as delighted by the rigor of accounts payable/receivables as they are by the intermittent variability that is a part of working within a creative practice. The Accounts Payable Specialist reports directly to the Accounting Manager and works in partnership with Project Managers. Key responsibilities include managing the billing process from generating and sending invoices to tracking payments and collecting overdue amounts. This role requires accurate financial records, reconciling accounts, resolving billing issues, responding to inquiries, and preparing reports. The position ensures documentation and communication in an accurate, efficient, and timely manner; keen attention to detail; strong organizational skills; and the ability to multi-task. This is a part time position, 24 – 32 hours per week. Essential Duties and Responsibilities • Accounting o Oversee the accurate and timely preparation and routing of monthly invoices. o Track consultant and vendor invoices, reconcile vendor statements, and follow up with clients on accounts receivables. o Resolve billing discrepancies. o Process employee expense reports including validating proper approval and coding o Reconcile and audit credit card transactions on a monthly basis. o Assist with credit card support including issuing new cards, handling declines, deactivating cards, etc. o Track and communicate IRS milage updates and similar. o Process and file cash application/deposit. o Participate in monthly financial statement close, including reconciling assigned balance sheet accounts and recording journal entries. o Perform other related duties as required. • Project Support/Setup o Assign and track project numbers. o Provide support to Project Managers by assessing, reconciling, auditing and coordinating project budgets and other project-related financial information primarily as it relates to tracking data in Ajera. o Update and create rate tables. • General Office Administration o Support Accounting Manager in the coordination and management of benefits administration including but not limited to annual open enrollment, transportation benefits, and principal perks. o Coordinate Certificate of Insurance (COI) requests and file COIs for access on Company server. o Review and coordinate timesheets and expenses before submitting to Accounting Manager. o Monitor and file PTO requests and add personnel time away to the team calendar. o Support office duties by providing general Administrative back-up. Required Knowledge, Skills, and Abilities: • Excellent attention to detail and ability to handle high volumes and varied requirements; • Clear verbal and written communication, self-management and initiative-taking, and inclination for collaboration; • Able to read, write, edit text, and perform/understand simple mathematical functions without recourse to a computer or calculator; • Problem solver that understands when to escalate concerns; • Strong organizational and time-management skills; • Proficient with Microsoft Office Suite, especially Excel; • Proficient with Bluebeam Revu (a plus); • Strong ethics, integrity, and discretion; • Must have the ability to quickly develop knowledge of GGN internal processes, systems, and priorities, and uphold them while also having the willingness to embrace change and look for improvements; • Knowledge of Ajera (Deltek) software is a plus as this is our accounting and personnel management platform; • Candidates must be authorized to work in the United States. Bachelor’s or Associate’s Degree OR relevant work experience along with a proven record of success in a similar position and a minimum of 2 years in bookkeeping, invoicing, and accounts payable or other related experience. Experience in architecture, engineering, or construction is a plus. Candidates must be authorized to work in the United States. About GGN GGN is a collaborative landscape architectural design community with a diverse range of projects locally, nationally, and internationally. Our projects involve all aspects of site design, including natural systems, hardscape, plants, soils, irrigation, and site furniture and amenities. We enjoy continuous learning and solving problems through a combination of open-minded listening, rigorous research, and hands-on trial and error in all aspects of our practice. Location Seattle, WA Compensation & Benefits Salary Range $26 - $36 per hour 401K with matching 100% Employer-paid health, vision, and dental insurance Employer-paid local Metro card Dog-friendly studio Must be local and available to work in our Seattle office Firm events such as hikes, picnics, and volunteer days To Apply Please send your resume and cover letter to jobs@ggnltd.com, directed toward Keshni Kishore. Information should be 5MB or less and directly attached to your email, not via a third-party link. Applications received by October 13, 2025 will receive priority consideration. More About GGN Our Mission and Values @ggnmages | LinkedIn

You are friendly, compassionate, organized, detail-oriented, well groomed & ready to be the administrator for our beautiful, small, centrally located naturopathic clinic, located on the Lake Union waterfront (also on the bike path). The qualities you bring are: reliability, efficiency, honesty & enthusiasm, among others. Your administrative duties would be for 2 practitioners. This is close to or up to a full time position (average is 37.5-40 hrs/wk, but more typically 40) with paid time off in accordance with WA state law. The clinic hours are potentially negotiable with a starting time between 8-9am, ending at 4-5pm M-F. Very occasionally, ie when both doctors are out of the office, there is an option to work from home. Phone time is a primary part of the job. Being friendly, engaging, articulate and efficient are skills that are essential. Key Responsibilities: Scheduling & Calendar Management – 20% * Manage the provider’s calendar & patient appointments. * Coordinate & schedule new patients; collect initial clinical info & demographics, set up patient portal on EHR system. * Schedule follow-up appointments for returning patients, including coordination of lab/imaging results etc. Patient Care & Follow-Up – 50% * Handle ongoing patient communications via phone, text and email (including voicemails & inquiries). * Conduct follow-up outreach for labs, appointments, or check-ins. * Manage referrals, lab & imaging orders, plus prescription requests & renewals. Billing, Insurance & Accounts Receivable – 25% * Collect time of service payments. * Monitor and manage accounts receivable and outstanding balances. * Insurance billing: prep & send paperwork (HCFA's), monitor billing activity/claim status, post payments, communicate with EHR & insurance carriers when needed. General Office Administration – 5% * Maintain organised charts (paper transitioning to electronic) & manage documentation (filing, scanning, faxing). * Assist with clinic supplies, including ordering, inventory, and price comparison. Note that we are about to shift EHR systems, moving from a current, smaller scale system to the new one: Athena Health. Qualifications: - A minimum of 2 yrs administrative experience. Prior work in a health care setting is a plus. - Great customer service skills. A big part of this job is providing accurate and thorough information about our unique set of services over the phone to prospective patients as well as creating a relationship with and managing current patient administrative needs. - Maintaining confidentiality - a must. - Familiarity and congruence with Holistic Medicine. It is important that you truly know how to multi-task, organize and prioritize your duties as this job is quite autonomous. Pay is hourly, DOE. You are also welcome to a 25% discount on all of our dispensary items (vitamins, botanicals, homeopathics, various supplements). Please be personal when you respond. Taking the time to write a cover letter to express why you are moved to apply for this position and telling us a little about yourself is essential. Address cover letters to: Dr JoAnna Forwell Thank-you.

Dusty Strings Company seeks a skilled teammate to join our Office Team. This is a position at our Interbay workshop where we build harps and hammered dulcimers at 3450 16th Ave West. For over 45 years, Dusty Strings has been designing and building harps and hammered dulcimers in Seattle. We have become highly respected in the world-wide music community for excellent craftspersonship, mesmerizing sound, and caring customer service. Benefits include vacation, sick leave, health & dental insurance, and a positive and collaborative work environment. Responsibilities include - Maintaining all regular accounting functions, including A/P, A/R, P/R, benefits administration, account reconciliations, filing city & state tax reports, managing deadlines and general reporting - Taking customer orders and providing customer service over the phone and by email - Other assorted tasks (as a small company, we all wear many hats!) Requirements - Organized and accurate with numbers - Proficiency with Microsoft Excel, LibreOffice Calc, Google Sheets, or equivalent - Familiarity with Quickbooks Desktop or other accounting software Helpful traits - Inquisitive problem solver - Excellent verbal and written communication skills - Strong initiative and self-management skills - Ability to provide helpful and courteous customer service to co-workers and customers - Knowledge of and interest for music and musical instruments My name is Ray Mooers and I’m the co-owner and founder of Dusty Strings Company, which started with a fascination for the hammered dulcimer in 1979. From our real grass-roots beginnings, we have had the opportunity to grow Dusty Strings into an internationally-respected brand of hammered dulcimers and harps, as well as a widely known and appreciated regional music store and music school in Fremont. The only way this could have happened is with the help of many dedicated individuals who have shared our vision of providing quality instruments and service that enhance the lives of our customers through music. These are the employees of Dusty Strings. With 45 years of high-quality musical instrument manufacturing and retailing right here in the heart of Seattle, we must be doing something right. Come join our team of artisans who take pride in accomplishing high-quality work every day! Apply here: https://dustystrings.bamboohr.com/careers/24?source=aWQ9MjQ%3D No phone calls and no in-person visits, please. Dusty Strings is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, caste, or any other status protected by law.

Staffmark Drivers is hiring Transportation Dispatch Clerks in Roseville, CA Shift Details: 1st Shift | Start time 0000-1230 Sunday - Tuesday rotating Weds 2nd Shift | Start time Start time 0000-1230 Thursday - Saturday rotating Weds Pay | $20.60 per hour Ot after 8 hours DT after 12 hours Job Duties: • This person will work within a team driven atmosphere to meet deadlines and provide great service to clients • Scheduling and dispatching drivers roughly to appropriate locations according to predetermined schedules, customer requests or immediate needs • Providing shipping details to customers • Relaying accurate information to necessary parties via phones and email • Speaking with supervisors or customers to resolve problems, requests for services • Preparing daily work related to schedules, shipments and/or invoices • Assist in preparing work orders/dispatch sheet for drivers • Using Excel and other applications as needed • Keeping and organizing work requests, customer requests, completed work requests, charges for work performed, expenses for services performed, inventory records and other information Employee benefits include medical, dental, and vision insurance, life insurance, short-term disability, 401k plans, weekly pay available every Friday, referral bonus potential, and employee discount programs. Qualifications: • Dispatching: 1-2 years • Excellent communication skills • Excellent clerical and organizational skills to keep track of schedules, routes and personnel • Knowledge of computers for scheduling, Data Entry • Ability to multitask with different, and sometimes conflicting/busy, events happening at the same time • Ability to work under stress and remain calm and to calm other people during rapidly changing circumstances • Proficient in English (oral and written) Call or Text Staffmark Drivers Today! ask for Janeth, Marcos or Miriam at 209-858-4282 or email your resume.

Join Our Team as an Asset Manager! Are you a seasoned professional with a knack for managing assets and ensuring smooth operations? At Mirror Booth Co., based in the vibrant city of Chicago, IL, we’re looking for a dedicated Asset Manager to join our team and help us continue creating unforgettable experiences for our clients. About Us Mirror Booth Co. is a dynamic company specializing in providing innovative photo booth experiences for events of all kinds. We pride ourselves on delivering exceptional service, creativity, and a touch of fun to every occasion we’re part of. What You’ll Do As our Asset Manager, you’ll play a critical role in ensuring our equipment and resources are managed efficiently and effectively. Here’s a glimpse of what your responsibilities will include: - Overseeing and maintaining company assets, ensuring they are in top condition and ready for use. - Managing inventory, tracking usage, and coordinating repairs or replacements as needed. - Developing and implementing strategies to optimize asset utilization and minimize downtime. - Collaborating with other team members to ensure seamless operations and event success. - Keeping detailed records and reports on asset performance and maintenance schedules. What We’re Looking For We’re seeking a professional with the following qualifications: - 5+ years of experience in asset management or a related field. - Strong organizational skills and attention to detail. - Excellent communication and collaboration abilities. - A proactive mindset with the ability to anticipate and solve problems. - Familiarity with asset management software or tools is a plus. Why Join Mirror Booth Co.? At Mirror Booth Co., we’re more than just a company—we’re a team that values creativity, collaboration, and delivering memorable experiences. While we don’t currently offer additional benefits, we provide an opportunity to work in a supportive and innovative environment where your expertise will make a real impact. Ready to Apply? If you’re ready to bring your skills and experience to a company that values excellence and innovation, we’d love to hear from you! Send us your resume and a brief introduction about why you’re the perfect fit for the Asset Manager role at Mirror Booth Co. Let’s create something amazing together! Click To Apply!!

HOW TO APPLY PLEASE CLICK HERE TO APPLY We maintain a rigorous hiring process to help ensure we only hire the best and most dedicated professionals. Please note that you will not be considered for this position if you fail to follow the instructions when applying. WHY YOU SHOULD APPLY Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! A highly competitive Paid Time Off plan, promoting quality work-life balance. Subsidized gym memberships to help team members feel their best. Medical, dental, vision, and life insurance packages for all US-based team members. International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition. Device upgrade and learning reimbursement programs. Motivating career development plans with clearly defined goals and rewards. Additional job-specific incentives and bonuses. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! YOU SHOULD HAVE: Willingness to learn, grow, and collaborate with the team and company as a whole. Excellent verbal and written communication skills. A high level of discretion, ethics, and trustworthiness. Intermediate spreadsheet skills (preferred) Innovative thinking and a willingness to challenge existing methods where improvement is possible. Experience in bookkeeping / financial record keeping (preferred). Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred). The availability to work 40 hours per week from 9:00 am to 6:00 pm PST. A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers. YOUR DUTIES AND TASKS: Answer phones and emails. Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records. Resolve billing issues with clients and internal team members. Provide account access, usage reports, data analysis, and other ad hoc requests for team members. Support quality assurance checks of various internal and client facing reporting. Organize new client contracts, create invoices, and process client payments. Contribute to internal database maintenance, upkeep and data entry. Research, order, & distribute company-wide gifts (2-3 times per year). Organize company events, competitions, and special projects throughout the year. Facilitate company holiday, time off, and schedule variation calendars. YOUR DUTIES AND TASKS IF BASED IN LA: Handling mail pickup at Downtown LA office twice per week Scanning and organizing mail digitally Recording & depositing client payments Collecting and redistributing company office equipment from staff in region as needed (A valid driver’s license and reliable transportation in Los Angeles is required) HOW TO APPLY PLEASE CLICK HERE TO APPLY California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.