6am - 4pm | Monday - Friday | $742.50 Week (phoenix)

The Practice Group Assistant position fulfills many of our administrative and legal support needs. Regular hours for this position are 8:30 am to 5:00 pm Monday through Friday with a one-hour lunch break. After successful completion of a 90-day on-site orientation period, this position is eligible for a 3 day in-office/2 day work-from-home hybrid schedule. Our comprehensive benefits package includes paid holidays, health/vision/dental insurance, Employee Assistant Program (EAP), ORCA card for transportation, and generous retirement account contributions. Position Purpose: The primary purpose of this position is to provide administrative and clerical support to Legal Assistants by way of creating case files in our case management software and saving files to appropriate locations in our document management system and other projects (as assigned). This position reports to the Director of Operations, is part of the Back-Office team, and will receive the majority of their work from Legal Assistants directly. Essential Functions and Basic Duties - Create new case files in legal case management software (LawBase) for new residential eviction matters and add bring-ups (reminders) for hearing dates and other critical deadlines as requested - Save email attachments (incorporating provided exhibits when necessary) to appropriate workspace in document management system (NetDocuments), following proper naming and profiling conventions - Prepare and add pleading coversheets to documents received via facsimile and hand-delivery, so they can be filed with the court - Assist with organizing a high volume of paper documents and tracking when they can be properly disposed of - Prepare and send a high volume of different types of mailings - Service requests including questions or tasks from Legal Assistants and Attorneys that need to be addressed while physically in the office; Examples: printing projects, file indexing, large scanning projects, large mailing projects (including default notice mailings), preparing digital and printed binders (including hearing binders); courthouse runs - Back up for other back-office positions as needed - Assist with training of new back-office staff in standard operating procedures Qualifications - Must be extremely detailed oriented and produce accurate work - Must be organized and have great follow through skills - Excellent verbal and communication skills (particularly written) - Must be comfortable approaching individuals at all levels within the firm by telephone, email correspondence, and in person with confidence and clarity - The ability to solve problems in a methodical, practical way - Ability to thrive in a team environment and look for opportunities to help teammates - Must be able to keep a positive attitude in a fast-paced work environment - Must be solution driven and customer-service oriented - Strong people skills are imperative - Autonomous, self-starter with ability to work independently as well as in a team - Proficiency with standard office computing applications (MS Office) including Outlook, Word, and Excel - Must be able to regularly lift 40 lbs. and be able to be on your feet throughout the day - Some office administrative experience preferred - College degree preferred Physical Activities and Requirements of this Position Physical Strength Ability to independently lift and carry office supplies that may include boxes of paper (up to 40 pounds) in a variety of environments. Ability to stand and work for longer periods of time, i.e., completing large copy jobs, scan jobs, etc. Ability to sit and work for longer periods of time, i.e., document production tasks, etc. Manual Dexterity Ability to use fingers, wrists, and hands to perform repetitive motions over extended periods of time. Visual Ability Average, ordinary visual acuity necessary to prepare or inspect documents and operate equipment. Mental Activities and Requirements of this Position Reasoning Skills Ability to apply common sense understanding and carry out detailed instructions; Ability to organize and prioritize projects and tasks; and Ability to successfully manage and ultimately solve a variety of problems. Communication Skills Capacity to consistently demonstrate the ability to maintain good professional relationships with co-workers and clients while executing job duties and problem solving with others; Ability to verbally express ideas and information using a good vocabulary and with diplomacy and tact; and Ability to communicate in writing using grammatically correct syntax as well as correct spelling and punctuation. Working Conditions No hazardous conditions (such as in a typical office). Related Information In no instance should the duties, responsibilities and requirements delineated in this document be interpreted as all-inclusive. In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Performance Evaluation Schedule for This Position Formal performance evaluations are normally conducted after the first 90 days of employment and annually on the anniversary of date of hire or promotion. Employees’ performance is evaluated in the following categories: job knowledge; reliability and dependability; written work product; accuracy and quality of work; adaptability and flexibility; productivity and organizational skills; professionalism and working relationships; judgement and initiative; commitment and client support.; and overall rating. Other communications regarding job performance and expectations may take place from time to time and can be initiated by either Montgomery Purdue management or employees.

Dusty Strings Company seeks a skilled teammate to join our Office Team. This is a position at our Interbay workshop where we build harps and hammered dulcimers at 3450 16th Ave West. For over 45 years, Dusty Strings has been designing and building harps and hammered dulcimers in Seattle. We have become highly respected in the world-wide music community for excellent craftspersonship, mesmerizing sound, and caring customer service. Benefits include vacation, sick leave, health & dental insurance, and a positive and collaborative work environment. Responsibilities include - Maintaining all regular accounting functions, including A/P, A/R, P/R, benefits administration, account reconciliations, filing city & state tax reports, managing deadlines and general reporting - Taking customer orders and providing customer service over the phone and by email - Other assorted tasks (as a small company, we all wear many hats!) Requirements - Organized and accurate with numbers - Proficiency with Microsoft Excel, LibreOffice Calc, Google Sheets, or equivalent - Familiarity with Quickbooks Desktop or other accounting software Helpful traits - Inquisitive problem solver - Excellent verbal and written communication skills - Strong initiative and self-management skills - Ability to provide helpful and courteous customer service to co-workers and customers - Knowledge of and interest for music and musical instruments My name is Ray Mooers and I’m the co-owner and founder of Dusty Strings Company, which started with a fascination for the hammered dulcimer in 1979. From our real grass-roots beginnings, we have had the opportunity to grow Dusty Strings into an internationally-respected brand of hammered dulcimers and harps, as well as a widely known and appreciated regional music store and music school in Fremont. The only way this could have happened is with the help of many dedicated individuals who have shared our vision of providing quality instruments and service that enhance the lives of our customers through music. These are the employees of Dusty Strings. With 45 years of high-quality musical instrument manufacturing and retailing right here in the heart of Seattle, we must be doing something right. Come join our team of artisans who take pride in accomplishing high-quality work every day! Apply here: https://dustystrings.bamboohr.com/careers/24?source=aWQ9MjQ%3D No phone calls and no in-person visits, please. Dusty Strings is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, caste, or any other status protected by law.

Pompano Beach 30 yr old, commercial service company, Entry of Jobs, Light bookkeeping, answer phones ETC Starting 15.00 hr Might be more hrs in the future. Email bcalmlarry@aol.com.

PacifiCap Property Management has an immediate opening and is seeking a customer service minded individual to be our Assistant Property Manager. This person will have in depth Project Based Section 8 experience, as well as Section 42 Tax Credit, leasing, and property management. This position will ‘assist’ the Site Manager in managing our apartment community complex in Albuquerque, NM. If you are interested in a career that has potential to be more than just a job, then we would be interested in speaking with you!! Responsibilities include, but are not limited to, leasing, addressing resident concerns or issues, processing resident re-certifications in a timely manner, assisting the Site Manager in scheduling and overseeing contract vendors, scheduling apartment maintenance and turns. Must learn to become adept at handling the day-to-day managerial duties when the Site Manager is unavailable. Job skills include: - Project Based Section 8 experience - Section 42 Tax Credits - Working knowledge of Landlord Tenant Laws - Knowledge of previous experience with OneSite - Highly organized and ability to pay attention to details and deadlines - Be Customer Service oriented - Bilingual (Spanish/English) preferred We are an Equal Opportunity Employer requiring all interested applicants to pass a pre-employment drug test and background check. This is a Full-Time position, with a full benefits package including paid Holidays, sick and vacation; FSA, VLTD and VSTD, employer paid medical/dental/vision and 401K Retirement Plan. If you are interested in this position, please reply to this posting!

We are seeking a highly organized and detail-oriented Main Admin / Receptionist to be the first point of contact for our company. This role is crucial in managing calls, entering service requests, tracking reports, and assisting with scheduling and dispatch tasks. If you thrive in a fast-paced environment and enjoy multitasking, we want to hear from you! Key Responsibilities • Answer Phones (Top Priority) – Route calls efficiently, take messages, and ensure proper communication with project managers and departments. • Enter Service Requests – Gather client details, describe issues accurately, and generate work orders while prioritizing emergencies. • Assist with Scheduling & Dispatch – Support daily scheduling, confirm work orders, communicate with clients, and ensure materials are ready before dispatching. • Follow Up & Documentation – Confirm site access, coordinate with technicians, update scheduling documents, and review work orders for completion. Qualifications • Strong organizational and multitasking skills • Excellent communication and phone etiquette • Detail-oriented with the ability to manage multiple priorities • Proficient in Microsoft Office and scheduling software • Prior experience in admin, reception, or dispatching is a plus Compensation: • $18+ per hour based upon experience • Medical & Dental benefits, 401K and paid vacation Please send qualified resume and cover letter to Michele@synergyglassanddoor.com Please put ADMIN ASST in subject line.

Position Overview Seeking a highly organized and detail-oriented Administrative Assistant to manage the day-to-day administrative operations of our office. This role is critical to ensuring efficient workflow, seamless communication, and essential support across all organizational departments, including management and Human Resources. Key Responsibilities Office Management & Communication ● Serve as the primary point of contact for all internal staff, external clients, and visitors, providing general support and a professional welcome. ● Manage all incoming communications, including answering, screening, and directing phone calls appropriately. ● Draft, write, and distribute all professional correspondence, including emails, memos, letters, faxes, and internal forms. ● Develop, maintain, and manage the organization’s filing system (both physical and digital). ● Update and maintain established internal office policies and procedures. Organizational & Financial Support ● Organize and manage the scheduling of appointments for leadership and staff. ● Plan and coordinate internal and external meetings, ensuring all logistics are handled, and take detailed minutes during sessions. ● Assist in the preparation and finalization of regularly scheduled reports and documentation. ● Maintain accurate and up-to-date contact lists for all stakeholders. ● Process, submit, and reconcile expense reports in close conjunction with the bookkeeper. Interdepartmental & HR Liaison ● Act as the key liaison between managers and the Executive/Senior Administrative Assistant to handle specific requests and coordinate information flow. ● Provide essential assistance and support to the Human Resources function for all employees, aiding in administrative tasks related to personnel management. Qualifications ● Proven experience as an administrative assistant or office manager. ● Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). ● Exceptional organizational, time management, and multitasking skills. ● Excellent written and verbal communication abilities. ● A professional demeanor and strong customer service focus. Work Location: In-office (West Palm Beach) Work Hours: Monday-Friday, 7:00am - 3:00pm (subject to change based on projects/work-flow) Employment Type: Compensation: Full-time, salaried Starting at $33,000/year (based on experience & qualifications)