►👩‍💼 REMOTE OFFICE / ADMINISTRATIVE ASSISTANT 👨‍💼◄

Accounts Payable Specialist (Part Time) GGN is seeking organized, detailed, mathematical minds who are as delighted by the rigor of accounts payable/receivables as they are by the intermittent variability that is a part of working within a creative practice. The Accounts Payable Specialist reports directly to the Accounting Manager and works in partnership with Project Managers. Key responsibilities include managing the billing process from generating and sending invoices to tracking payments and collecting overdue amounts. This role requires accurate financial records, reconciling accounts, resolving billing issues, responding to inquiries, and preparing reports. The position ensures documentation and communication in an accurate, efficient, and timely manner; keen attention to detail; strong organizational skills; and the ability to multi-task. This is a part time position, 24 – 32 hours per week. Essential Duties and Responsibilities • Accounting o Oversee the accurate and timely preparation and routing of monthly invoices. o Track consultant and vendor invoices, reconcile vendor statements, and follow up with clients on accounts receivables. o Resolve billing discrepancies. o Process employee expense reports including validating proper approval and coding o Reconcile and audit credit card transactions on a monthly basis. o Assist with credit card support including issuing new cards, handling declines, deactivating cards, etc. o Track and communicate IRS milage updates and similar. o Process and file cash application/deposit. o Participate in monthly financial statement close, including reconciling assigned balance sheet accounts and recording journal entries. o Perform other related duties as required. • Project Support/Setup o Assign and track project numbers. o Provide support to Project Managers by assessing, reconciling, auditing and coordinating project budgets and other project-related financial information primarily as it relates to tracking data in Ajera. o Update and create rate tables. • General Office Administration o Support Accounting Manager in the coordination and management of benefits administration including but not limited to annual open enrollment, transportation benefits, and principal perks. o Coordinate Certificate of Insurance (COI) requests and file COIs for access on Company server. o Review and coordinate timesheets and expenses before submitting to Accounting Manager. o Monitor and file PTO requests and add personnel time away to the team calendar. o Support office duties by providing general Administrative back-up. Required Knowledge, Skills, and Abilities: • Excellent attention to detail and ability to handle high volumes and varied requirements; • Clear verbal and written communication, self-management and initiative-taking, and inclination for collaboration; • Able to read, write, edit text, and perform/understand simple mathematical functions without recourse to a computer or calculator; • Problem solver that understands when to escalate concerns; • Strong organizational and time-management skills; • Proficient with Microsoft Office Suite, especially Excel; • Proficient with Bluebeam Revu (a plus); • Strong ethics, integrity, and discretion; • Must have the ability to quickly develop knowledge of GGN internal processes, systems, and priorities, and uphold them while also having the willingness to embrace change and look for improvements; • Knowledge of Ajera (Deltek) software is a plus as this is our accounting and personnel management platform; • Candidates must be authorized to work in the United States. Bachelor’s or Associate’s Degree OR relevant work experience along with a proven record of success in a similar position and a minimum of 2 years in bookkeeping, invoicing, and accounts payable or other related experience. Experience in architecture, engineering, or construction is a plus. Candidates must be authorized to work in the United States. About GGN GGN is a collaborative landscape architectural design community with a diverse range of projects locally, nationally, and internationally. Our projects involve all aspects of site design, including natural systems, hardscape, plants, soils, irrigation, and site furniture and amenities. We enjoy continuous learning and solving problems through a combination of open-minded listening, rigorous research, and hands-on trial and error in all aspects of our practice. Location Seattle, WA Compensation & Benefits Salary Range $26 - $36 per hour 401K with matching 100% Employer-paid health, vision, and dental insurance Employer-paid local Metro card Dog-friendly studio Must be local and available to work in our Seattle office Firm events such as hikes, picnics, and volunteer days To Apply Please send your resume and cover letter to jobs@ggnltd.com, directed toward Keshni Kishore. Information should be 5MB or less and directly attached to your email, not via a third-party link. Applications received by October 13, 2025 will receive priority consideration. More About GGN Our Mission and Values @ggnmages | LinkedIn

You are friendly, compassionate, organized, detail-oriented, well groomed & ready to be the administrator for our beautiful, small, centrally located naturopathic clinic, located on the Lake Union waterfront (also on the bike path). The qualities you bring are: reliability, efficiency, honesty & enthusiasm, among others. Your administrative duties would be for 2 practitioners. This is close to or up to a full time position (average is 37.5-40 hrs/wk, but more typically 40) with paid time off in accordance with WA state law. The clinic hours are potentially negotiable with a starting time between 8-9am, ending at 4-5pm M-F. Very occasionally, ie when both doctors are out of the office, there is an option to work from home. Phone time is a primary part of the job. Being friendly, engaging, articulate and efficient are skills that are essential. Key Responsibilities: Scheduling & Calendar Management – 20% * Manage the provider’s calendar & patient appointments. * Coordinate & schedule new patients; collect initial clinical info & demographics, set up patient portal on EHR system. * Schedule follow-up appointments for returning patients, including coordination of lab/imaging results etc. Patient Care & Follow-Up – 50% * Handle ongoing patient communications via phone, text and email (including voicemails & inquiries). * Conduct follow-up outreach for labs, appointments, or check-ins. * Manage referrals, lab & imaging orders, plus prescription requests & renewals. Billing, Insurance & Accounts Receivable – 25% * Collect time of service payments. * Monitor and manage accounts receivable and outstanding balances. * Insurance billing: prep & send paperwork (HCFA's), monitor billing activity/claim status, post payments, communicate with EHR & insurance carriers when needed. General Office Administration – 5% * Maintain organised charts (paper transitioning to electronic) & manage documentation (filing, scanning, faxing). * Assist with clinic supplies, including ordering, inventory, and price comparison. Note that we are about to shift EHR systems, moving from a current, smaller scale system to the new one: Athena Health. Qualifications: - A minimum of 2 yrs administrative experience. Prior work in a health care setting is a plus. - Great customer service skills. A big part of this job is providing accurate and thorough information about our unique set of services over the phone to prospective patients as well as creating a relationship with and managing current patient administrative needs. - Maintaining confidentiality - a must. - Familiarity and congruence with Holistic Medicine. It is important that you truly know how to multi-task, organize and prioritize your duties as this job is quite autonomous. Pay is hourly, DOE. You are also welcome to a 25% discount on all of our dispensary items (vitamins, botanicals, homeopathics, various supplements). Please be personal when you respond. Taking the time to write a cover letter to express why you are moved to apply for this position and telling us a little about yourself is essential. Address cover letters to: Dr JoAnna Forwell Thank-you.

Dusty Strings Company seeks a skilled teammate to join our Office Team. This is a position at our Interbay workshop where we build harps and hammered dulcimers at 3450 16th Ave West. For over 45 years, Dusty Strings has been designing and building harps and hammered dulcimers in Seattle. We have become highly respected in the world-wide music community for excellent craftspersonship, mesmerizing sound, and caring customer service. Benefits include vacation, sick leave, health & dental insurance, and a positive and collaborative work environment. Responsibilities include - Maintaining all regular accounting functions, including A/P, A/R, P/R, benefits administration, account reconciliations, filing city & state tax reports, managing deadlines and general reporting - Taking customer orders and providing customer service over the phone and by email - Other assorted tasks (as a small company, we all wear many hats!) Requirements - Organized and accurate with numbers - Proficiency with Microsoft Excel, LibreOffice Calc, Google Sheets, or equivalent - Familiarity with Quickbooks Desktop or other accounting software Helpful traits - Inquisitive problem solver - Excellent verbal and written communication skills - Strong initiative and self-management skills - Ability to provide helpful and courteous customer service to co-workers and customers - Knowledge of and interest for music and musical instruments My name is Ray Mooers and I’m the co-owner and founder of Dusty Strings Company, which started with a fascination for the hammered dulcimer in 1979. From our real grass-roots beginnings, we have had the opportunity to grow Dusty Strings into an internationally-respected brand of hammered dulcimers and harps, as well as a widely known and appreciated regional music store and music school in Fremont. The only way this could have happened is with the help of many dedicated individuals who have shared our vision of providing quality instruments and service that enhance the lives of our customers through music. These are the employees of Dusty Strings. With 45 years of high-quality musical instrument manufacturing and retailing right here in the heart of Seattle, we must be doing something right. Come join our team of artisans who take pride in accomplishing high-quality work every day! Apply here: https://dustystrings.bamboohr.com/careers/24?source=aWQ9MjQ%3D No phone calls and no in-person visits, please. Dusty Strings is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, caste, or any other status protected by law.

Are you looking for a part time opportunity to support a dynamic and growing consulting firm? Do you have strong administrative skills and a passion for helping clients achieve their goals? If so, you might be the perfect fit for our Administrative Coordinator role! Connect the Dots Consulting is a boutique management consulting firm that specializes in leadership coaching, team effectiveness and onboarding. We work with clients across various industries and sectors, helping them develop their leaders, teams and organizations. We are seeking an Administrative Coordinator who will work closely with our Executive Coordinator and provide support to two Managing Directors and a team of Consultants and their client work. You will be involved in: - Coordinating travel arrangements for two Managing Directors, including flights, hotels, car rentals, etc. - Preparing and submitting expense reports for the Managing Directors. - Managing documents and files on our Share Point site, ensuring they are up to date and accessible. - Supporting clients with reporting and updating their onboarding website, workshop logistics, assessments and other requests. - Identifying and securing resources for client projects and special events, such as venues, catering, materials and equipment. - Communicating effectively and professionally with internal and external stakeholders. This is a part time position, requiring 15-20 hours per week, with some flexibility depending on the workload and deadlines. This is a largely remote position with an expectation that you will come into our Dublin, Ohio office periodically. To be successful in this role, you will need: - At least 2 years of experience in an administrative or coordination role, preferably in a corporate, consulting or professional services environment. - Proficiency in Microsoft 365 products, especially Share Point, Word, Excel and PowerPoint. - Experience with travel management and expense reporting. - Excellent organization and prioritization skills, with the ability to handle multiple tasks and projects simultaneously. - Strong attention to detail and accuracy, with the ability to follow processes and procedures. - A proactive and self-motivated attitude, with the ability to work independently and as part of a team. - A customer-oriented and collaborative mindset, with the ability to build rapport and trust with clients and colleagues. - A high level of professionalism and confidentiality, with the ability to handle sensitive information and situations. This is a contract, not an employee position. If you are interested in joining our team, please send your letter of interest and resume to jeff@connectthedotsconsulting.com. We look forward to hearing from you!

🌟 We’re Hiring: Executive Assistant Extraordinaire 🌟 with a flair for Marketing, Social Media & Tech! 💻📱📣 Are you the kind of person who thrives on organizing chaos ✨, loves checking things off a color-coded list ✅, and gets way too excited about learning new tech tools 🤓⚡? If so… we want YOU on our team! We’re looking for a dynamic, resourceful, and wildly creative Executive Assistant to support our leadership team while sprinkling their marketing magic all over our brand. Think part organizational wizard 🪄, part social media storyteller 📸, and part project ninja 🥷. 💼 What You’ll Do Be the right hand to our CEO — managing schedules, communications, and follow-ups like a pro 📅✉️ Plan, coordinate, and execute projects that keep our company growing 🚀 Bring our brand to life on social media (Instagram, Facebook, LinkedIn, etc.) 📲💡 Assist with content creation, email campaigns, and marketing initiatives 🖌️📣 Research and implement new tech platforms, automations, and tools to streamline our workflows ⚙️🤖 Anticipate needs before anyone even has to ask (aka your superpower 🦸‍♀️) 💖 Who You Are Hyper-organized + detail-obsessed (color-coded planners are your love language 💖) Tech-savvy — you love learning new platforms and making them hum 🎶 Creative, social, and a natural communicator 🎨🗣️ Thrives on deadlines, fast-paced environments, and big ideas Independent yet collaborative — you get things done and make it look easy 💪 Prior experience in executive support + marketing/social media is a major plus 🌟 💌 Why You’ll Love It Here A supportive, positive, and ambitious team that celebrates wins 🎉 Space to stretch your creative muscles while wearing many hats 🎩 The chance to make a real impact and grow with a fast-paced company 🌱 (And yes, we love coffee, dogs, and good memes ☕🐾😂) 📍 Location: Franklin/Brentwood, TN (Hybrid Position) 🕒 Full-time | Competitive pay | Room to grow ✨ Ready to join the adventure? Send us your resume + a quick intro telling us why you’re perfect for this role (bonus points if it’s creative 😉).

Americore, Inc is seeking a motivated administrative assistant to support the company with day-to-day operations in Glendale, CA. We are searching for an office assistant for full time positions. Responsibilities include but not limited to answering phones, heavy data entry using Microsoft Office, email correspondence, file maintenance and other clerical support as needed. Must be able to work independently & cooperate with others on teams, listen and communicate clearly orally and in writing with people from diverse cultural and educational backgrounds & be consistently willing to help others. This is a fast paced, team environment looking for applicants with strong organization skills. Responsibilities: • Answering and managing all the phone calls and channels to the appropriate department promptly and professionally. • Serving as a customer- service advocate within the parameters of the position. • Interacting with employees of other departments in a professional manner. • Work directly with our Company’s Vice president and senior management team. • Work closely with Vice President to maintain calendar of appointments, commitments, and other projects some of which require the utmost confidentiality. Qualification: • High School Graduate • Office work: 1 years (Preferred) • Microsoft Office (Word, Excel): 1 years (Preferred) • Microsoft Outlook: 1 year (Preferred) This opportunity is a full-time position; we are interviewing qualified candidates immediately. For immediate consideration Supplemental Pay • $17.00 • Bonus pay Work location • Glendale, CA 91203 Benefits: • Employee discount program • Supplemental insurance (Aflac) Paid Sick Leave • Life insurance (Aflac) Job Type: Full-time Schedule: • 8-hour shift • Day shift • Monday to Friday Work Location: In person