Entry Level Administrative Assistant (Tacoma WA)

I’m an entrepreneur running three growing businesses — I’m looking for a smart, reliable Personal Assistant who can help keep me organized, handle daily business and personal tasks, and keep things moving smoothly. This isn’t a corporate desk job — every day is different. If you’re the kind of person who loves checking things off a list, keeping people on track, and finding solutions fast, you’ll love this role. What You’ll Do Manage my calendar, appointments, and to-do list Keep my inbox organized and respond to basic emails Coordinate meetings, calls, and travel plans Help with marketing tasks (social media, flyers, mailers, etc.) Communicate with clients, agents, and business partners Track deadlines and follow-ups so nothing slips through the cracks Handle light personal errands and organization tasks Assist with simple bookkeeping or document prep (training provided) You’ll Be Great If You… Are extremely organized and love details Can handle many moving parts without getting overwhelmed Communicate clearly and professionally (in writing and verbally) Are comfortable using tech tools (Google Workspace, CRMs, etc.) Are positive, reliable, and solution-oriented Have some experience in real estate, lending, or business admin (bonus, not required!) Why You’ll Love Working Here Every day is different — no boring routines You’ll work directly with the CEO and learn multiple industries Flexible hours and a mix of remote/in-person work Lots of room to grow as the businesses expand Supportive, fast-moving, and fun work environment To Apply: Send a short note about yourself, what you’re great at, and why you’d be a good fit. Attach your resume (if you have one) — but enthusiasm and follow-through matter more than experience!

About Us: We are a busy and growing construction materials testing company seeking a detail-oriented, organized, and proactive Technician Scheduler to join our team. Our company prides itself on professionalism, accuracy, and excellent customer service, and we are looking for someone who shares these values. Job Description: As a Technician Scheduler, you will be the central point of communication between technicians, contractors, and clients. Your main responsibilities will be to answer phone calls, manage the daily schedule, coordinate technicians for their next day’s work, and enter test data for concrete and soils. You will play a critical role in ensuring operations run smoothly and that results are delivered accurately and on time. Key Responsibilities: Answer incoming calls and respond to scheduling requests via email Coordinate with technicians to confirm availability and assign job sites Communicate with contractors regarding schedules, changes, and requirements Prepare and distribute the next day’s schedule to technicians Track and update any last-minute changes in real-time Enter concrete and soils test data into company systems accurately and promptly Maintain accurate records of schedules, technician assignments, and test results Provide excellent customer service to clients and contractors Qualifications: Strong organizational and multitasking skills Excellent verbal and written communication Professional and friendly phone manner High attention to detail, especially for data entry Ability to stay calm under pressure and adapt to changing priorities Proficiency with basic computer programs (Excel, Outlook, scheduling or lab software preferred) Prior experience in scheduling, dispatching, or construction materials testing is a plus What We Offer: Competitive pay and benefits Opportunity to work with a collaborative and supportive team Training and development to succeed in the role Potential for growth within the company

We are a casual Center City office with open positions for full-time clerical support staff. Applicants should have general computer skills with a focus on internet research, email, and data entry. Phone experience in a customer service environment is a plus. Pay starts at $15/hr with a raise and benefits following the training period. Benefits include paid vacation/sick time/holidays, health insurance and 401K plan when eligible. Office hours are Monday through Friday approximately 8:30am-5pm. Please respond to ad with resume.

Apply online at: https://printexpressabq.com/join/ Responsibilities: - Quality Checking: Verify completed orders are done according to job specifications including paper, colors, quantity, size, consistency, etc. - Assist customers in person, on phone, or via email. - Estimate jobs using proprietary software and transferring pricing to Quickbooks. - Invoice jobs using Quickbooks. - Order management. - Filing. - Acknowledge and appropriately greet and assist every customer in a timely manner. - Process customer orders in a courteous, efficient and timely manner. - Organize workflow to meet customer deadlines. - Effectively present and discuss the products and services of the company in a way that conveys an image of quality, integrity and superior understanding and delivery of customer needs. - Manage telephone calls professionally, efficiently and with good communication skills. - Attend to customer questions, complaints and concerns immediately, and facilitate satisfactory resolution. - Understand and appropriately use the company pricing system and policies. Requirements: - 2+ years of work experience - Printing experience, bilingual (English/Spanish), and Quickbooks experience is advantageous, but not required - Strong attention to details, possessing a sales aptitude and interested in preventing errors and solving problems - Basic math skills including addition, subtraction, multiplication, division, and converting fractions into decimals and vice-versa. Ability to solve ratios and proportions from job ticket, read and calculate weight measurements - Must have excellent interpersonal communication skills - Ability to work in a team and also independently - Must be honest, reliable, and dependable - Must be computer literate and not afraid to learn new systems - Must be able to sit and stand for prolonged periods of time - Must be able to lift and move 50 pounds - Handle multiple tasks simultaneously and prioritize them - Work under conditions caused by deadlines and meet deadlines - Follow instructions, both verbal and written - Check work and assume responsibility for accuracy and quality before passing the job on to the next step - Ability to identify and meet customers’ needs and requirements. - Must be hardworking, a self-starter and a problem solver. - Ability to move freely throughout the building to gather information, materials and authorizations. - A successful background check and illegal drug screen is a condition of employment. Benefits: - 401(k) - Dental insurance - Health insurance - Paid time off - Vision insurance - Short term disability

Responsibilities * Answer phone and emails. * Customer Service. * Greet and answer parent questions. * Appointment Scheduling and Tours. * Report, data entry, some small accounting. * Coverage for teachers during breaks * Basic Administrative Support to other areas. Professional Presentation: * Represent company values with a positive, courteous, and solution-oriented attitude. * Full-time hours. * Great communication skills. NOTE: We provide all training. Report directly to the Director and provide ongoing support in daily operations. If you are interested, send resume for review and interview. More information can be given in person at 3744 Eubank NE, Albuquerque NM 87111. www.brightmindsabq.com 505-299-1406

6am - 4pm | Monday - Friday |$16.50hr. | $742.50 Week Hello, We are a small business that places restaurant catering orders for the healthcare industry. We are looking for a person to help place daily orders. You will be able to work from home. Must have a quiet work space. You will train over ZOOM. 6am - 4pm | Monday - Friday $16.50hr. (1 hour lunch break) $148.50 day/ $742.50 week cash. Starting Date: Oct. 17th. Training will take place over Zoom daily. You will be placing catering orders for pharmaceutical reps over the phone with restaurants daily. You must be a quick learner, organized, punctual. It's a plus if you own a newer MacBook or PC. Requirements: -Must be comfortable on the phone -Must be quick on a computer -Must be Reliable -On-time Please respond with "I read the entire post" in the subject line. -Include a little information about yourself along with a photo of yourself and resume. -Please mention any phone or customer service experience you may have. Also any computer experience please. -Please include your email address and phone number.