PERSONAL ASSISTANT (san jose west)

Commercial union contractor is seeking a very qualified person join us ! You have VERY good experience in the following: • Preparing in-house payroll • Certified payroll reporting • Union benefits, union reporting, dispatch, etc. • All the related payroll functions like tax deposits, garnishments, etc. • Payroll tax filings - Quarterly & Annual • HR and Employee benefits - 401k, Flex plans, health insurance, etc. • MS Office, EXCEL, etc. You have good experience in: • General accounting and GL • Construction billing and contract administration • Construction accounts receivable • General office stuff • Helping others succeed You should have the following stuff: • 5+ years construction accounting experience • Construction software experience • Experience with Textura, Procore, etc • Experience with CPR DIR etc • Ability to work and plan independently • Ability to manage workflow and projects • Great attitude Some handy benefits we offer: • Less than normal work week PLUS extra holidays • Medical, dental, and vision benefits • 401(k) with possible match • Annual discretionary profit sharing plan contribution Please submit a resume and say why you would be a good fit!

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Job Opening: Administrative Assistant We are a full-service Painting Company specializing in Commercial, Apartment, Multi-Family Housing, and Residential services. We are currently seeking a well-organized and proactive Administrative Assistant to join our team and provide high-level administrative support. This is a great opportunity to establish strong working relationships and contribute to the overall efficiency and success of our growing company. Key Responsibilities: Provide administrative support including writing and editing emails, drafting memos, data entry, and preparing internal and external communications. Maintain accurate and organized records and files. Perform light accounting duties. Organize and coordinate meetings, including scheduling, sending reminders, and assisting other departments as needed. Answer phone calls and direct inquiries in a polite and professional manner. Required Qualifications & Skills: Proficiency in computer software including: Zoho, Adobe, Microsoft Word, Excel, Outlook, Knowify, and QuickBooks. Excellent time management skills with the ability to meet deadlines. Strong verbal and written communication skills. Ability to problem-solve and make decisions independently. Highly organized, detail-oriented, and self-motivated. Bilingual is a plus! Benefits: 401(k) Retirement Plan Health Insurance Paid Sick Leave Work Schedule: Monday – Thursday: 8:00 AM – 5:00 PM Friday: 7:00 AM – 4:00 PM If you are interested in this opportunity and meet the qualifications listed above, please email your resume to us. We look forward to hearing from you!

Hiring: Accountant / Payroll & Sales Tax Filings – $65,000-$70,000/year – Excelsior (San Francisco) Our small, growing accounting firm in San Francisco’s Excelsior District is looking for a full-time Accountant / Payroll & Sales Tax Filings Specialist to join our team. Role & Responsibilities • Handle daily bookkeeping and reconciliations • Process light payroll and related filings • Prepare and file sales tax returns • Assist with client accounting and year-end close tasks Requirements • QuickBooks Desktop & QuickBooks Online experience (required) • Solid bookkeeping, payroll, and sales tax fundamentals • Strong attention to detail and reliability Compensation & Schedule • Full-time, on-site (or mostly on-site) • $65,000-$70,000 annual salary • Friendly, small-office environment If you’re interested (or know someone who might be), please message me here on Nextdoor with your background and experience. Thank you!

Part Time Contracted employee. Bookkeeper for 2 RE. Entities. Knowledge of Quickbooks. Quick book desktop in my office. No remote work.

We’re looking to fill a Bookkeeper /Administrative role. Individual should be self motivated and someone who thrives in a fast-paced environment. We value strong communication skills, accuracy, as well as someone who is a team player as you'll work along side Accountant and Customer Service. QuickBooks Bookkeeping Enter vendor bills, invoices, receipts, and customer payments in QuickBooks. Process accounts payable and accounts receivable transactions. Generate QuickBooks reports (P&L, customer invoice or statements). Oversee accounts receivable processes, including the preparation and distribution of invoices, tracking payments, and collecting on outstanding balances. Support office staff with answering phones when needed, take messages, greet walk in customers. Qualifications 2+ years of QuickBooks (Online or Desktop) experience required. Strong organizational, analytical, and data entry accuracy skills. Ability to manage multiple priorities and meet strict deadlines. High school diploma required; Associate’s or Bachelor’s in Accounting/Business preferred.