Craigslist
Executive Assistant (new york city: manhattan)
Non-profit organization located in Downtown, Manhattan is seeking to hire a Temporary Executive Assistant to provide executive-level support to the President in the New York office and will work closely with him on all aspects of his role managing the organization and representing it to the public. This position will require a 3-6 month commitment with potential to become permanent for the right candidate. This is an in-person position based at our headquarters in New York City. The staff is in the office at least four days per week.
Responsibilities include managing email correspondence; scheduling; coordinating travel and expense management; helping prepare for media appearances; managing meeting logistics; producing, proofreading, and formatting documents; and assisting with public events. The Executive Assistant will participate in the management of the organization and will interact with staff colleagues, Board of Directors members, donors, and journalists, among others. The job is fast-paced and at the center of a hard-hitting, ambitious organization.
The ideal candidate is an organized individual with experience working with managers in government, law, politics, nonprofits, journalism, or the private sector.
Responsibilities:
Support and work closely with the President on all aspects of his role, including relations with staff, board, donors, allies, public officials and the media
Screen emails and phone calls, ensuring timely responses and work with Development and Communications teams
Manage the President's calendar, schedule internal and external meetings
Make travel arrangements for frequent trips
Assist with fundraising, including donor relations and events, and participate in fundraising team meetings
Work with others to coordinate organizational projects and meetings, including executive team and Board of Directors meetings
Organize mailings, maintain contact lists, and other inter-department initiatives
Ensure President is prepared for meetings (including compiling and printing relevant documents), and helping prepare him for frequent television, radio and media appearances
Prepare and proofread correspondence on behalf of the President
Manage President's expense reports and lobbying disclosures
Facilitate invoices, contracts, and other documents requiring President's approval
Collaborate with the Managing Director, Executive Team, and Senior Leaders across the organization
Keep informed about major projects; stay abreast of current priorities as they relate to the organization's goals and strategy
Qualifications:
5+ years of experience providing executive level administrative support to leadership in government, nonprofit management, law, philanthropy, or business (that support can include scheduling, calendar management, project management, etc.)
A bachelor's degree
The ideal candidate is an organized individual with experience working with managers in government, law, politics, nonprofits, journalism, or the private sector.
Experience in managing fast-changing schedules
Very well-organized and detail-oriented with a commitment to excellence
Ability to multi-task, be flexible, stay organized under pressure, and adjust to changing demands and circumstances
Strong project management experience
Professional and self-confident interpersonal skills - the job requires frequent interaction with diverse individuals, including board members, staff leaders, and funders
Ability to professionally handle confidential information, including related to fundraising, management, and personnel issues
Strong written and oral communication skills.
Research-savvy; internet and resource proficient
Proficiency in MS Office applications required. Salesforce knowledge a plus.
A willingness to work overtime hours to meet important deadlines or complete urgent projects
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
224 Central Prk W, New York, NY 10024, USA
$120,000-140,000/year
Favourites
Share
Show map
