Executive Assistant and Operations (La Jolla)

P/T Office Admin Assistant for a small Consulting Engineering, real estate sales or property management company located in Fairfax City. Prefer at least 2 years’ experience with admin and or bookkeeping experience but will train an entry level with a good attitude. Strong organizational skills and ability to multi-task. 20-30 hours per week in the morning hours. Requires excellent interpersonal skills and the ability to interact effectively and productively with all levels of internal and external personnel.

Cosmos Construction is seeking an Office Manager/Administrative Assistant. The Office Manager/Administrative Assistant will heavily support the President/Owner, and must have strong organizational skills, attention to detail, and proficiency in communication and computer applications. The ideal candidate will have experience in the construction/homebuilding industry, be comfortable in a constantly changing environment, and can speak Spanish. This role will be Monday – Friday, for approximately 20-25 hours between the hours of 8:00 am – 3:00 pm. The pay $20-$25 per hour (depending on experience), on a bi-weekly pay schedule. Key responsibilities may include: • Calendar Management: Scheduling meetings, and appointments. • Communication: Answering phone calls, taking messages, directing calls to appropriate parties, and acting as liaison between field managers and customers • Document Management: Preparing and editing letters, reports, memos, presentations, and other documents. • Email Management: Composing and responding to emails. • File Management: Maintaining organized filing systems, both physical and digital. • Office Administration: Ordering office supplies, managing inventory, and coordinating office maintenance. • Reception Duties: Greeting visitors and directing them to appropriate personnel. • Data Entry: Entering and updating information into databases. • Basic Accounting: Account reconciliation utilizing QuickBooks software, invoicing • Other duties as assigned Required Skills: • Excellent communication skills, both verbal and written • Strong organizational and time management abilities • Attention to detail and accuracy • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) • Ability to multitask and prioritize effectively • Discretion and ability to handle confidential information • Proficiency with QuickBooks software for accounting responsibilities If interested in this position, please email 4nogada@gmail.com with your salary requirements, ability to work the desired days/hours, any construction/homebuilding experience you have, and your availability for an interview.

We are a well-established women’s apparel distribution company operating across B2B and D2C channels. We deliver high-quality fashion at competitive price points while providing best-in-class service to our retail partners and customers. We’re seeking a proactive, detail-oriented Office Manager to orchestrate our day-to-day operations and ensure seamless execution across the business. Key Responsibilities: • Manage accounts payable and accounts receivable • Communicate effectively with the sales team, clients, and vendors • Ensure clear, timely, and professional communication across all channels, including phone, email, and messaging platforms • Communicate with the internal warehouse team to get orders picked and packed, and create pick tickets, bills of lading (BOL), and invoices • Prepare payroll information for ownership’s review and entry • Generate daily and monthly sales reports for ownership and accounting • Prepare and process all orders from various channels, including: o Showroom, phone, email, WhatsApp, websites, and online marketplaces (Amazon, Walmart, eBay, FashionGO, Faire) • Oversee freight costs and scheduling, including preparing and processing inbound and outbound freight • Manage office and shipping supply orders Qualifications: • Highly organized and detail-oriented • Responsible and proactive • Ability to work well under pressure and meet deadlines • Strong team player with excellent communication skills Systems We Use: • Microsoft Office Suite • N41 ERP System • Shopify • Online marketplaces: Amazon, Walmart, eBay, FashionGO, Faire, and more. If you are a motivated and organized professional looking for a key role in a fast-paced fashion distribution environment, we’d love to hear from you. Apply today and become part of our growing team.

Hi, we are a small construction business looking for someone on a part time basis. schedule to be determined, but we really need someone that we can cross train in various areas of our business, and do some accounting tasks like: deposits, invoices, payroll, enter cc splits, pay bills, that type of thing. This person would also be cross trained in project management and learn customer service tasks as well as assist the owner in a variety of tasks as she needs help with them. This is mostly a job for accounting and project management, but we will need someone who can fill in the gaps wherever they are needed whether in accounting, project management, customer service, or assisting the owner with a variety of tasks. its kind of cool, cause you wont have to do the same exact thing all the time, you will get to learn all aspects of operating a small business, so its great experience!! Not alot of jobs are really like that anymore, so its a unique opportunity to learn different things. this is not a corporate job, we are very casual and all know each other very well, with just a few of us in the office. our work attire is very casual, we usually wear jeans and company shirt as the norm. we bring our dog to the office alot --so you must be a dog lover to work here!! its a non-negotiable. lol. What we are looking for: • Experience with Word, Excel, Outlook, QuickBooks • Adaptable to fast paced, high energy environment • Quick learner • Excellent written and oral communication skills • Must have strong eye for detail • Friendly and positive "can do" attitude • Ability to multi-task • Professional telephone skills • Hard work, self-starter, motivated • Strong & effective communication skills • Excellent organizational skills • Dependable and reliable we offer: competitive pay, sick time, holidays, xmas bonus, performance bonus, lunches, vacation, weekly pay, and more. sorry there are no medical benefits. no tele-commuting for this job opportunity. pay will range will be based on experience and will be $22-30/hr we will take applicants until October 10th, and then hold interviews after that. if you think this may be something that sounds like a good fit, please submit your resume to: Kelli at: kelli@portlandroofingco.com. tell me something about you and why you would be a good fit

We are in search of an experienced applicant in apparel production and administration to join our team in growing our manufacturing business. We are a small independent, domestic woman owned & operated apparel business in DTLA Arts District. This position plays a pivotal role in workflow organization from front office customer service management to product manufacturing to shipping platforms. Only applicants in apparel production will be considered. Experience in production coordination to take on collaborative projects with a responsible and detailed-oriented mindset from concept to completion. Excellent opportunity to work closely with owner/designer in product development, marketing, production in hands-on vertical facility in garden studio lofts. Applicants with the following skillsets will excel in this position: independent thinker who takes initiative, multi-tasking on various projects simultaneously, organized with self-management skills, and follows timelines & deadlines. QUALIFICATIONS: • 2 - 4 years experience in small Women’s apparel manufacturing and business admin duties. • Support and knowledge of production coordination, fabrics & garment construction. • Coordinate P.Os, Cut tickets, T.O.Ps, managing local contractors and inventory maintenance. • Proficient in order entry, QuickBooks. Excel spreadsheets with pivot tables, sales reports, and shipping platforms (Shopify). • Excellent written, computer, and communication skills. Spanish speaking is a plus! RESPONSIBILITIES: • Front office management, basic admin duties, and maintenance. • Proactive & proficient in maintaining small retail & wholesale accounts, light phonework. • Scheduling timelines for production and calendar updates. • Hands-on in coordinating multiple departments: customer service to production to shipping. COMPENSATION: • Starting at $25/hr - with growth opportunity for successful applicant. TBD based on compensation commensurate with experience and references • Full-time with various benefits and compensations. • Schedule M-F, some flexibility on 40hr week. Email resume in PDF format and cover letter of how your apparel experience will contribute to our small and growing entrepreneurial company.

Bookkeeping will involve Microsoft Word, Excel, Finder (Mac file manager), and scanning and physical filing. Mac/tech-savvy, attention to detail, passion for organization, and problem-solving skills. Ideal candidate also has note-taking skills, interpersonal skills, phone manner, and office etiquette (answer/make phone calls, write/respond to emails, letters, etc.) Must drive own car Must live within 10 miles of Brentwood area Must be able to work Sundays 12-5pm. And flexible 2 weekdays 5-6 hours starting around 9am. 12-17+ hours a week $25/hr, paid each time You will be compensated for gas