San Diego Administration & Office Support Job Listings

Admin Assistant (Rancho Bernardo)64145378713859120

Craigslist

Admin Assistant (Rancho Bernardo)

Foundation Escrow is seeking a full time Admin Assistant to work Monday - Friday from 8am - 5pm. Must have prior Admin Assistant experience. MS Office experience is required. Job Duties: Answering and transferring phone calls for escrow officers and assistants Inputting and creating excel spreadsheets Processing and sorting mail Filing and organizing paperwork Sending mail for escrow officers Ordering office supplies Providing world class customer experience MS Office experience required Ability to Multi Task required If you are interested in the position please send your resume along with a cover letter of interest as to why you would be a good fit for the position by replying to this job ad. www.foundationescrow.com

12254 Fairway Pointe Row, San Diego, CA 92128, USA

$20-22/hour

Part-Time Personal Assistant / Administrative Support (San Diego)64143867144067121

Craigslist

Part-Time Personal Assistant / Administrative Support (San Diego)

We’re looking for a reliable and motivated Personal Assistant to join our team! This role is perfect for someone organized, dependable, and eager to learn. Responsibilities: - Assist with general office work and administrative tasks - Run errands and complete on-site visits as needed - Answer phone calls, emails, and messages promptly and professionally - Attend meetings and take notes or help coordinate follow-ups - Support day-to-day operations and special projects Requirements: - Must have a reliable car and valid driver’s licens - Strong communication and time-management skills - Professional, trustworthy, and detail-oriented No prior experience required — just a willingness to learn and work hard Hours: Part-time, approximately 20–30 hours per week (flexible schedule) If you’re ready to take on a dynamic role where no two days are the same, we’d love to hear from you! 📧 To apply: Send your resume and a brief note about why you’d be a great fit.

600 B St, San Diego, CA 92101, USA

Negotiable Salary

LAW FIRM RECORDS ASSISTANT (San Diego)64143865305091122

Craigslist

LAW FIRM RECORDS ASSISTANT (San Diego)

Downtown San Diego law firm has an immediate opening for a part-time (12-15 hours per week) records assistant for filing, indexing, organizing of client files and documents. Flexible work schedule. Must know MS Word, type at least 45 wpm, occasionally lift/move 30-40 pound boxes. Law office experience preferred and we will train. Compensation commensurate with experience, parking provided. Please respond with resume and/or cover letter detailing work experience.

600 B St, San Diego, CA 92101, USA

Negotiable Salary

Administrative Assistant (San Diego)64141487565570123

Craigslist

Administrative Assistant (San Diego)

We’re looking for a dependable and organized Administrative Assistant to join our office in Otay Mesa. You’ll help keep daily operations running smoothly by handling paperwork, communicating with drivers and customers, and supporting the office team. Experience with QuickBooks and general accounting is a big plus. Main Duties • Answer phones and emails • Create and manage data for billing, invoices, and payments in QuickBooks • Assist management with general office coordination and tasks as needed Qualifications • Previous office or administrative experience • Knowledge of QuickBooks and Microsoft Office • Detail-oriented and able to multitask • Bilingual (English/Spanish) preferred Schedule Monday – Friday | 9am-2pm. How to Apply Please reply with your resume and a short introduction.

1176 30th St, San Diego, CA 92154, USA

$19/hour

PROMOTIONAL MODEL FOR DOCTOR/LAWYER CONVENTION: $40.00/HOUR (SAN DIEGO)64141486509314124

Craigslist

PROMOTIONAL MODEL FOR DOCTOR/LAWYER CONVENTION: $40.00/HOUR (SAN DIEGO)

HI: We need attractive promotional models to promote our services at doctor/lawyer conventions.. The ideal candidate is attractive, personable, and likes to help people. It's a fun opportunity to socialize, promote, and have fun meeting high caliber professionals. The pay is $40.00/hour. We have a big conference coming up this Thursday 10/16, starting at 9am through the weekend: Let us know if you're available on those days coming up. Please send your name, interest, and headshot, and we will contact you. Thank you.

XQ82+HC San Diego, CA, USA

$40/hour

📞 Part-Time Evening Receptionist – The Accounting Academy (Kearny Mesa)64141485887233125

Craigslist

📞 Part-Time Evening Receptionist – The Accounting Academy (Kearny Mesa)

Location: San Diego, CA Compensation: $22.00 per hour Employment Type: Part-time (20 hours or less per week) The Accounting Academy is seeking a friendly, organized, and reliable Part-Time Receptionist to join our team in the evenings. We are a vocational training school offering accounting and business-related courses, and we’re looking for someone who enjoys working in a professional, student-focused environment. Position Details: Schedule: Evening hours, approximately 20 hours or less per week Pay Rate: $22.00 per hour Location: San Diego, CA Responsibilities: Greet and assist students, visitors, and guests in a courteous and professional manner Answer and direct incoming calls and emails Provide basic information about classes and programs Maintain front office organization and cleanliness Assist with administrative tasks such as filing, data entry, and document preparation Support staff with general office duties as needed Qualifications: Previous receptionist or administrative experience preferred Excellent communication and interpersonal skills Strong attention to detail and organization Comfortable using Microsoft Office and basic office equipment Dependable, professional, and able to work independently How to Apply: Please email your resume and a short cover letter explaining your interest in the position to the cvazquez@theaccountingacademy.com. Join our team and help support students as they work toward their professional goals!

6901 Sun St, San Diego, CA 92111, USA

$20-22/hour

Customer Service (San Diego)64141485568642126

Craigslist

Customer Service (San Diego)

We are seeking a motivated and detail-oriented candidate to join our insurance agency team! Position: Administrative / Sales Support Schedule: Part-Time to start, with opportunity to grow into Full-Time Compensation: Pay depends on experience Requirements: Strong communication and customer service skills Ability to handle administrative tasks and support sales efforts Professional, organized, and eager to learn This is a great opportunity to build a long-term career in insurance with growth potential.

600 B St, San Diego, CA 92101, USA

$18-20/hour

TCWGlobal Career Fair - Connecting Local Talent to Opportunities! (San Diego)64141483544450127

Craigslist

TCWGlobal Career Fair - Connecting Local Talent to Opportunities! (San Diego)

🌟 TCWGlobal Career Fair – San Diego | October 20 | Starts at 9 AM 🌟 www.tcwglobal.com/octoberjobfair2025 Your Future Starts Here. Join TCWGlobal for an exclusive, invitation-only Career Fair right here in San Diego. Meet our team, explore open positions across multiple departments, and discover why we’ve been named a Best Place to Work for 10+ years. 📍 Location: TCWGlobal – San Diego, CA 📅 Date: October 20th ⏰ Time: Starts at 9:00 AM ✨ Why Work With Us: Great benefits Onsite gym Daily meals & discounts Work in our beautiful, sprawling neighborhood Home to BoujieMana Restaurant (#8 Restaurant in the USA, 2024!) 🚀 Departments & Roles B2B Recruiting Healthcare Recruiter – 1+ years Senior Healthcare Recruiter – 4+ years Business Operations Global Support Assistant – Entry Level Global Payroll Specialist III – 4+ years International Operations Manager (HR/Payroll) – 2+ years Global Account Manager (Customer Service) – 1+ years Sales Development Representative – Entry Level Software & Solutions Full Stack Developer I – 2+ years Full Stack Developer II – 4+ years Full Stack Developer III – 7+ years UX Designer – 3+ years Business Solutions Architect (BS, Architecture, Process) – 3+ years Agentic AI Architect (AI Experience) – 3+ years BoujieMana Restaurant Team Line Cooks Bartenders Bussers Dishwashers Servers Cleaning Specialist ✅ How to Join Come prepared with your resume and be ready to meet hiring managers from multiple teams. Whether you’re just starting your career or looking to take the next big step, TCWGlobal has opportunities for you. www.tcwglobal.com/octoberjobfair2025

8935 Geraldine Ave, San Diego, CA 92123, USA

$50-100/day

RECEPTIONIST/FILE CLERK FAMILY LAW FIRM (MISSION VALLEY)64141483132163128

Craigslist

RECEPTIONIST/FILE CLERK FAMILY LAW FIRM (MISSION VALLEY)

If you are a dedicated, hard-working professional, proven as a receptionist, this could be the position for you. We seek a front desk receptionist/file clerk for a family law firm in Mission Valley. You should have 4+ years of receptionist experience, preferably in a law firm. You should be detail oriented, diligent, reliable, have a good phone presence and interpersonal skills. This is a full-time, in person position, 8:30 a.m. - 5:30 p.m. Duties include but are not limited to answering phones, greeting clients, managing deliveries and vendors. Duties also include filing, calendaring, archiving, copying, managing overnight mail, faxing and scanning documents. Should have experience with Word, Excel, Adobe Acrobat and Outlook. You must be able to pick up boxes weighing up to 25 pounds. You must have reliable transportation. We offer the right applicant a positive work environment, a contribution towards medical/dental/vision benefits, matching 401k, and paid time off. College degree preferred. Please submit pay or salary requirements with resume.

2263 River Run Dr, San Diego, CA 92108, USA

$20-22/hour

Executive Assistant to the Vice President of Student Affairs at CSU Sa (San Marcos, CA)64145377924738129

Craigslist

Executive Assistant to the Vice President of Student Affairs at CSU Sa (San Marcos, CA)

Please use this link to apply: https://careers-anothersource.icims.com/jobs/102210/executive-assistant-to-the-vice-president-of-student-affairs-at-csu-san-marcos/job?mode=job&iis=Job+Board+or+Association&iisn=Craigslist Another Source’s client, Cal State San Marcos has an immediate opening for an Executive Assistant to the Vice President of Student Affairs. The mission of the Division of Student Affairs at California State University San Marcos (CSUSM) is simple yet powerful: to transform lives, one student at a time. The division supports student success from admission through graduation and beyond, offering programs that foster leadership, wellness, civic engagement, and holistic growth. Learn more about Student Affairs: https://www.csusm.edu/sa/about/index.html This role directly supports Dr. Viridiana Diaz, Vice President for Student Affairs. Dr. Diaz brings over two decades of experience advancing student success and building inclusive campus communities. Learn more about Dr. Diaz here: https://www.csusm.edu/sa/about/about_vpsa.html Your Day Will Likely Include:    Executive-Level Support (≈ 60%) Serve as the central hub for the Office of the Vice President for Student Affairs, ensuring effective communication and workflow. Manage and prioritize the Vice President’s schedule, meetings, and initiatives with professionalism and discretion. Prepare briefings, talking points, reports, and presentations for high-level campus meetings and initiatives. Plan and execute divisional events, meetings, and conferences. Conduct research, analyze information, and draft correspondence and reports. Handle confidential matters with sound judgment and integrity. Coordinate travel logistics and related documentation. Office Management & Student Staff Leadership (≈ 40%) Oversee daily operations within the Office of Student Affairs to maintain efficiency and a positive work environment. Recruit, hire, train, and supervise student assistants. Manage office systems, procedures, supplies, and resource allocation. Streamline administrative processes and identify improvements. Provide leadership and coordination for timekeeping and operational compliance. Experience You Will Bring To The Organization:  Required: Bachelor’s degree in a related field and at least three years of directly relevant experience, or an equivalent combination of education and experience. Excellent organizational, analytical, and communication skills. Ability to manage multiple priorities with discretion and independence. Experience handling confidential information and sensitive issues. Strong command of Microsoft Word, Excel, Outlook, and research tools. Demonstrated problem-solving skills and initiative. Preferred: Experience providing executive-level support in higher education or a comparable environment. Familiarity with university systems, governance, and administrative processes. *This position is subject to a background check including, but not limited to, employment verification, education verification, reference checks, and criminal record checks. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. *Must participate in required campus trainings including, but not limited to, Data Security and FERPA training and CSU’s Gender Equity and Title IX training.  *This position is required to complete the CSU’s Discrimination Harassment Prevention Program for Supervisors and/or Leads.  The anticipated annual base salary range for this position is $78,000/year plus the awesome CSU Benefits.   Why a career with CSU is for You  The CSU system offers a comprehensive benefits package designed to meet you where you're at in life and typically adds 30-35% to your total compensation package. Benefits Summary: https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Emphasis on maintaining a healthy work-life balance with ample PTO and flexibility, which includes up to 24 vacation days per year (based on employee group/or services). Enjoy the vibrant campus life with access to athletic and gym facilities, renowned sporting events, artist events, and world-renowned speakers. Numerous professional development opportunities to advance your career including tuition waivers for yourself, a spouse, registered domestic partner or an eligible dependent child across any of the 23 CSU campuses. Two different retirement plans catered to fit your personal saving goals: CalPERS Retirement Plan or 403(b) Supplemental Retirement Plan (Similar to a 401k plan) Medical benefits tailored to support various life stages We recognize that transportation to and from work can be expensive and we are here to help support you with pre-tax commuter benefits.     Another Source works with their clients, on a retained project basis. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us. Equal Employment Statement The California State University is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all CSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

432 Inland Rail Trail, San Marcos, CA 92069, USA

$78,000/year

Dispatcher & office support (Lakeside)641453780190741210

Craigslist

Dispatcher & office support (Lakeside)

Busy office looking for candidate with some knowledge of dispatching for scheduling diesel testers. Must be able to read a map. Bilingual a must Good phone etiquette and customer service skills Good computer skills and willingness to learn new software programs Clean driving record Be able to pass a drug test

12023 Rockcrest Rd, Lakeside, CA 92040, USA

Negotiable Salary

Receptionist for Surgery and Plastic surgery641438663400991211

Craigslist

Receptionist for Surgery and Plastic surgery

We are looking for a pleasant team player to join our office. This is a full time front office position. We will train you for this position. Bilingual is a plus. Please send your resume and photo for an interview. Thank you Office manager

69 H St, Chula Vista, CA 91910, USA

Negotiable Salary

Purchasing Coordinator641438661209631212

Craigslist

Purchasing Coordinator

SUMMARY We fabricate and install countertops, shower surrounds, tubs and accessories. We provide the best quality service to our customers, offering a wide variety of products such as granite, quartz, acrylic solid surface, and cultured marble. The purchasing coordinator position is a non-supervisory position that oversees the coordination administration of purchasing procurement. The position is a strategic leadership role responsible for overseeing the procurement process of purchasing, material planning and inventory management activities to ensure a seamless flow of high-quality materials, tools and supplies for the Company’s cultured marble, stone, and solid surface countertop fabrication and installation operations. This role requires managing supplier relationships, negotiating pricing, and ensuring that inventory levels meet the Company’s production demands while maintaining cost-efficiency and quality standards. KEY RESPONSIBILITIES INCLUDE: This position utilizes our Industry Specific database in combination with Excel spreadsheets to perform the majority of these tasks. Order Processing: • Compile requests for materials and supplies. o Frequent monitoring of database to procure material for jobs. o Frequent monitoring of order requests from shop supervisors. o Frequent monitoring of supplies. • Prepare accurate purchase orders (PO), verifying pricing and expense codes. • Process orders with respective vendor/supplier through email and/or portal • Verify that PO matches vendor/supplier order acknowledgement. • Ensure timely placement of orders to meet any applicable deadlines. Delivery Verification: • Verify the accuracy and timeliness of received orders • Collaborate with the material handlers to troubleshoot any delivery and/or material problems. • Monitor and analyze material flow to identify bottlenecks and inventory discrepancies with the material handlers. Receiving: • Allocate materials and supplies to jobs with precision. • Verify packing slip information matches PO of material/supplies received. • Compare invoices to PO for accuracy before submitting to A/P Department Record Keeping: • Maintain detailed and organized records and reports that relate to all purchasing transactions, and inventory (stock and job specific). • Maintain daily “Confirmed Slabs Delivery” report to keep accurate in real-time • Maintain daily “Job Specific Cut Sheets” for all departments • Maintain daily “Real Time Material Inventory” reports to keep accurate in real-time. • Print month-end “Count Sheet” for each department, verifying the latest pricing charged for each inventory item. • Complete month-end “Inventory Summary Report” utilizing all departmental “Count Sheets” • Maintain and keep current “Delivery Schedule for Vendors” information sheet • Maintain and keep current “Vendor Delivery and Restocking Fee” information sheet. • Maintain machine files Inventory Management: • Monitor inventory levels, maintain accurate records of supplies to ensure sufficient stock to meet operational needs, this includes conducting physical counts and investigating and resolving any discrepancies. • Maintain inventory record of in-house materials/slabs, returning any unneeded and/or defective/damage materials/slabs. • Collaborate with the material handlers to ensure slabs and remnants are properly stored and tagged with the necessary information. • Perform month-end inventory and prepare detailed inventory report of all in-house supplies and materials. Vendor/Supplier Relations: • Coordinate with vendors/suppliers to compare prices, and negotiate pricing • Manage ongoing relationships to ensure good working relationships SKILLS / REQUIREMENTS (but not limited to): Experience: • 3+ years of experience in purchasing or project managing, preferably in same or similar industry. • Strong knowledge of granite, quartz, natural stones, solid surface and related tools, supplies and materials is preferred. Computer Proficiency: • Proficiency in computer software/database procurement programs • Proficiency in Excel and Word is crucial for managing records and reports. Organization: • Must be highly efficient with strong organizational skills to effectively manage multiple orders, vendors, and inventory records and reports. Communication: • Clear verbal and written communication skills are vital for interacting professionally with internal departments, as well as with vendors and suppliers. • Must communicate effectively with internal departments and suppliers and sometimes resolve conflicts or make urgent decisions. Attention to Detail: • Meticulous attention to detail is required to ensure the accuracy of purchase orders, inventory, and reports. Problem-Solving: • Unexpected issues can arise in supply chains (e.g., delayed deliveries, defective materials, incorrect deliveries, customer supplied deliveries with no information) so fast and efficient problem-solving is critical. • Analytical and problem-solving skills is a must. Negotiation: • The ability to negotiate prices with suppliers/vendors is an asset for cost control to secure the best prices and delivery terms without sacrificing business relationships. PHYSICAL REQUIREMENTS: The ability to effectively communicate in English verbally in person and over the phone as well as in writing/typing. Perform computer work, assist internal teams (installation and shops) daily with supplies. Physical inventory is conducted in our the stone shop and slab yard that requires the ability to move about uneven ground, maneuver around material and fixtures. This position requires the daily frequent use of the computer including keyboard, mouse and monitor. This position spends the majority of the day at a desk, using computer, phones, applying analytical and critical thinking skills, frequent carrying objects, walking, bending, reaching, and stooping. Periodically requires the use picking up, moving, and/or carrying of supplies either individually or in bulk that can weigh up to 40 lbs. This position requires daily interaction and communication with vendors and internal departments in person, over phone, through fax and email on a daily basis so requires the use of sight, hearing, voice and typing. SCHEDULE REQUIREMENTS: This position is full time Monday through Friday 6:00 am to 2:30 / 3:00 with flexibility of either a 30 minute lunch break or an hour. This position is subject to daily overtime as needed to fulfill the daily job responsibilities. TO APPLY: Qualified Applicants please apply by submitting your complete RESUME by reply to this ad. Helpful to provide a COVER LETTER within the body of your email. We are looking to fill the position ASAP.

425 Whispering Willow Dr, Santee, CA 92071, USA

$25-30/hour

FT/PT Doctors office (Poway)641414873896991213

Craigslist

FT/PT Doctors office (Poway)

Can you greet people and make them feel welcome and comfortable. We are an Optometry office. We need to add to our staff. We are looking for you to be able to multitask, be very responsible, accurate, and have a friendly great personality. Office hours are Monday - Friday. 8am - 6 pm. Lots of phone and computer work. Some hands on care of patients that we will teach you. If you enjoy fashion and style that helps. Directions for applying. Include your phone number and zip code. Write a very short note why you are great and would like to work in our Doctors office. Copy and paste your resume into the body of your reply. Don't worry about formatting. Please don't attach anything. We can't open any attachments and will have to delete your reply.

13434 Twin Peaks Rd, Poway, CA 92064, USA

Negotiable Salary

Front Office Staff - Chiropractic & Acupuncture Office641414864272671214

Craigslist

Front Office Staff - Chiropractic & Acupuncture Office

This role offers a unique opportunity to make a meaningful impact on patients’ lives through health and wellness. While prior experience is a plus, it is not required — we are happy to train the right candidate. We are a fast-paced, high-energy acupuncture and chiropractic clinic seeking a motivated, people-oriented team member. The position involves frequent movement, including walking between exam rooms and alternating periods of sitting and standing. Strong multitasking ability, attention to detail, ability to follow directions and a positive attitude are essential. You will engage with a diverse range of patients both in person and over the phone, providing exceptional customer service and supporting the clinic’s day-to-day operations. Friendliness and professionalism are a must. Position Details Type: Part-Time position *about 25-30 hrs per week* (with potential for increased hours and responsibilities after training/probationary period) Schedule: Flexible, with primary availability on Monday, Wednesday, Thursday, and Friday Hours: Flexible, Vary depending on clinic needs and special events Key Responsibilities Greet and check in patients in a friendly, professional manner Ensure completion of all patient intake forms and obtain required signatures Accurately enter and update patient demographics, health, and insurance information Verify insurance coverage and benefits prior to appointments Schedule, reschedule, and manage daily patient appointments Coordinate with doctors, therapists, and Office Manager to optimize schedules Handle a high volume of incoming insurance related calls, emails, and verifications Check out patients and assist with follow-up appointment scheduling Record and input patient vitals when needed Collect co-pays, deductibles, and outstanding balances at time of service Explain payment policies and billing procedures to patients Prepare and file patient documents and maintain electronic health records (EHR) Reconcile daily payments and batch summaries accurately Assist doctors and staff with clinical tasks as needed Prepare exam rooms for patient visits Communicate with insurance companies to verify patient benefits and coverage Maintain a clean, organized, and professional front office environment Perform additional administrative tasks or projects as assigned by management Qualifications & Requirements Excellent customer service and communication skills Strong attention to detail and organizational skills Ability to multitask and manage time efficiently in a fast-paced setting Positive attitude with a strong work ethic and "problem solving" mindset Quick learner with the ability to navigate EHR and office management systems Comfortable handling confidential and sensitive information Prior experience in a healthcare or customer service role preferred Reliable, punctual, and professional demeanor Strong telephone etiquette and interpersonal skills Please submit your resume and contact information and we will contact you soon! Thank you, Action Performance Care

667 San Rodolfo Dr #126, Solana Beach, CA 92075, USA

Negotiable Salary

Craigslist

Intake Specialist

Location: In-Office (Escondido or National City) Type: Full-Time Language: Spanish-speaking preferred Compensation: Pay DOE (Depending on Experience) Benefits: Full Benefits Package Available Are you a detail-oriented, compassionate professional looking to grow your career in a fast-paced legal environment? Our established personal injury law firm is seeking a full-time Intake Specialist to join our team. With offices in Escondido and National City, we are committed to helping injury victims through quality legal representation and client care. Key Responsibilities: Handle incoming calls and online inquiries from potential clients Collect and enter key case information into the intake system Schedule appointments and follow up with leads Communicate with empathy and professionalism with clients in difficult situations Coordinate with attorneys and staff to ensure smooth client onboarding Preferred Qualifications: Fluent in Spanish (spoken and written) Prior experience in legal intake, customer service, or administrative support Excellent communication and organizational skills Proficient with computers and case management software Must be able to work in-office at either Escondido or National City location What We Offer: Competitive pay based on experience Full benefits package (health, 401k, paid time off, etc.) Positive, team-oriented work environment Meaningful work helping people through difficult times How to Apply: Send your resume and a brief cover letter. We’re looking to hire the right candidate as soon as possible.

1436 E 14th St, National City, CA 91950, USA

Negotiable Salary

Intake Specialist (Escondido)641414842329611216

Craigslist

Intake Specialist (Escondido)

Location: In-Office (Escondido or National City) Type: Full-Time Language: Spanish-speaking preferred Compensation: Pay DOE (Depending on Experience) Benefits: Full Benefits Package Available Are you a detail-oriented, compassionate professional looking to grow your career in a fast-paced legal environment? Our established personal injury law firm is seeking a full-time Intake Specialist to join our team. With offices in Escondido and National City, we are committed to helping injury victims through quality legal representation and client care. Key Responsibilities: Handle incoming calls and online inquiries from potential clients Collect and enter key case information into the intake system Schedule appointments and follow up with leads Communicate with empathy and professionalism with clients in difficult situations Coordinate with attorneys and staff to ensure smooth client onboarding Preferred Qualifications: Fluent in Spanish (spoken and written) Prior experience in legal intake, customer service, or administrative support Excellent communication and organizational skills Proficient with computers and case management software Must be able to work in-office at either Escondido or National City location What We Offer: Competitive pay based on experience Full benefits package (health, 401k, paid time off, etc.) Positive, team-oriented work environment Meaningful work helping people through difficult times How to Apply: Send your resume and a brief cover letter. We’re looking to hire the right candidate as soon as possible.

252 Apple Glen, Escondido, CA 92025, USA

Negotiable Salary

Staffing Coordinator (La Mesa)641414841377291217

Craigslist

Staffing Coordinator (La Mesa)

Position Purpose: Staffing Coordinator for our La Mesa office. We will train a candidate with an exceptional customer service experience. To lead municipal staffing office to achieve TEMP HELP placement goals by selecting, recruiting, directing, and maintaining a staff of qualified temporary job candidates. Support customer service function of the office by making sales presentations and follow-up calls to assigned clients. Responsibilities/Essential Functions • Perform daily marketing calls to “be in the marketplace”. • Recruit MPC (most placeable candidates) daily to be always ready to fill job orders. • Memorize 45 job descriptions of municipal government organizations. • Identify staffing requirements of the office’s client base. • Perform required telemarketing sales calls to market existing temporaries to clients and prospects and qualify accounts. • Review all past orders to gain an understanding of all needs and skill requirements. • Gather information regarding clients’ future plans or projects and document for appropriate and timely follow-up. • Develop and maintain recruiting resource to include COATS software to fill staffing requirements. • Draft and submit for approval appropriate advertisements. • Conduct 50 daily in-office recruiting calls. • Pre-qualify, interview, and evaluate/test all qualified applicants. • Perform reference checks to verify candidates’ experience and employment history. Utilize these calls to multi-task for additional business. • Sole discretion in determining whether or not individuals/applicants will be hired. • Assign appropriate temporary staff to fulfill client requirements. • Maintain contact with temporaries on assignment as well as those not on assignment in order to proactively handle problems, maintain productive employee/employer relationships, and increase sales. • Interact with the local community to maximize name exposure and business development through the Chamber of Commerce, clubs, organizations, media, etc. Provide the highest level of customer service for clients • Coordinate all prospect/client inquiries and problems by defining issues and responding in an accurate and timely manner. • Ensure that temporary assignments are accurate by obtaining detailed requirements from the client, accurately assessing needs and job function, duties and responsibilities. • Conduct follow-up service calls with clients who have our employees on assignment with them. • Conduct prospect and client tours if they are blue collar departments. • Perform Quality Control calls to clients according to an established schedule to communicate new services, and assist in planning for staffing requirements. • Maintain thorough and accurate documentation on all client and temporary employee interaction. • Accompany Account Manager on facility tours as necessary to properly match temporaries, review safety issues, and increase sales. Support the office’s financial operations by ensuring that all policies and procedures are followed • Perform research on market pay and bill rates for use in setting temporary wages and charges to the client; assist in establishing pay and bill rates. • Select and assign appropriate temporaries to maximize gross margin and minimize training/promotional discounts. • Complete all employee data and payroll adjustments in a timely manner to ensure proper processing. Manage the every day operational aspects of the office to ensure that the atmosphere is professional and supports a successful organization • Answer phones in a prompt, timely and courteous manner. • Maintain a professional facility appearance and environment. • Help ensure compliance with our office procedures and all State, Federal, and local laws and regulations in hiring, termination, pay and other employment decisions. • Ensure no EEOC/ADA laws are being violated, in conjunction with client requests. • Advise clients of EEOC/ADA laws.

7877 Fletcher Pkwy, La Mesa, CA 91942, USA

$3,500/month

Client Service Rep - Records Retrieval (Full-time) (Mission Valley)640370205519391218

Craigslist

Client Service Rep - Records Retrieval (Full-time) (Mission Valley)

Knox Attorney Service is hiring a full-time Client Service Representative for its Records Retrieval Department. This position involves obtaining records for our legal clientele pursuant to deposition subpoenas. This requires scheduling appointments with various facilities to obtain the requested documents which may include medical records, radiology films, insurance documents, billing or employment records. Duties include: Providing daily status updates to clients via phone calls and emails, monitoring orders for follow up with the facilties, receive records and provide to client per their request, close out orders and submit for billing. You will be trained on our proprietary computer system. Requires computer skills in Microsoft Word and Outlook, excellent English communication skills both written and verbal. You will be communicating with our legal clientele so you must be professional. This is an in-office position Monday through Friday 8 - 5 p.m. Must be dependable. Attention to detail and ability to multi-task is a must. We offer benefits including paid time off for holidays, vacations and sick days, medical, vision, dental and life insurance, and company 401(k),

1650 Hotel Cir N #220, San Diego, CA 92108, USA

$19/hour

Front-of-House Supervisor (Torrey Hills)640370205369621219

Craigslist

Front-of-House Supervisor (Torrey Hills)

Overview: As the Café Front-of-House Supervisor with Eurest, you will play a key role in delivering an exceptional guest experience while ensuring smooth daily café and catering operations. You’ll lead by example, support barista and service staff, and help maintain the high standards of quality and hospitality that define Eurest. Requirements: The ideal candidate will have demonstrated front-of-house supervisory experience in a café or hospitality environment, with a strong emphasis on guest satisfaction and teamwork. Must possess solid barista experience, including beverage preparation, quality control, and training support. Catering experience is also required, with the ability to assist with setup, service execution, and event coordination. Strong communication skills, attention to detail, and a proactive approach are essential for success in this role.

10996 Torreyana Rd Ste 240, San Diego, CA 92121, USA

$24-26/hour

Social Media Content Creator/ Customer Service (San Diego)640370189981471220

Craigslist

Social Media Content Creator/ Customer Service (San Diego)

The position involves creating and posting visual content for social media, designing marketing materials, and providing friendly customer service online and in person. Ideal for someone who enjoys connecting with people, has an eye for design, and thrives in a dynamic environment. -Create, schedule, and post engaging content across platforms such as Instagram, Facebook, and TikTok. -Develop creative captions, hashtags, and visual storytelling that align with the brand’s voice. -Capture and edit photos or short videos for promotions and daily posts. -Stay current with social media trends and creatively adapt them for the business. -Design marketing materials including flyers, social media graphics, and promotional visuals. -Maintain brand consistency in all designs—colors, fonts, and layout. -Collaborate with the team to bring new campaign ideas to life. -Greet and assist customers in person and respond promptly to online inquiries or messages. -Provide information about products or services and resolve issues professionally. -Support client scheduling, orders, and follow-ups to ensure a positive customer experience. Skills & Qualifications: -Strong communication and interpersonal skills. -Creative eye for design and brand presentation. -Proficiency in Canva or Adobe. -Familiarity with social media platforms and posting tools. -Organized, dependable, and able to manage multiple tasks at once. -Experience in customer service or social media management preferred.

2149 CA-75, San Diego, CA 92154, USA

Negotiable Salary

Dispatcher Assistant - Legal Support Service (Mission Valley Hotel Circle)640366874149151221

Craigslist

Dispatcher Assistant - Legal Support Service (Mission Valley Hotel Circle)

Knox Attorney Service is looking for a full-time Dispatcher Assistant to start immediately. This position is Monday through Friday 8 - 5 p.m. You will be responsible for handling incoming rush orders from our legal clientele by phone, email, and web orders. You will monitor orders through to completion and provide status updates to our clients. Our services include service of process, court filings and research, investigations, records retrieval, copy services, digital imaging, and messenger deliveries. Must be professional with excellent English communication skills, both written and verbal, to provide outstanding customer service to our clients. This is a busy desk requiring the ability to multi-task and prioritize tasks to meet strict deadlines. Must have computer skills in Microsoft Word and Outlook. Will train to use our proprietary computer program. Legal background or knowledge of courts is helpful. Confidentiality of client information is extremely important. We need someone who is dependable and committed to joining our team. Benefits include paid time off for holidays, vacation time and sick days, medical, dental, vision and life insurance, and company 401(k).

1650 Hotel Cir N #220, San Diego, CA 92108, USA

$20-22/hour

Cannabis Marijuana Real Estate Business Brokerage Admin Assistant (Mission Valley)640366872417301222

Craigslist

Cannabis Marijuana Real Estate Business Brokerage Admin Assistant (Mission Valley)

Green Life Business, Group Inc. Green Life Business: The Nation’s Largest Cannabis Business Broker Real Estate Cannabis Marijuana Business National Business Brokerage Admin Assistant REQUIREMENTS TO APPLY: In order to apply you need to have started your Real Estate courses. You don't need your license but you need to be in the process. MUST include your Resume, LinkedIn (If you have one), and Social Media Account when Applying. We will not Review any inquiries if you don’t include the above. Please READ.... Once in a Lifetime opportunity, this is one of those right opportunities at the right time. Do your homework on who we are as well. Sounds too good to be true but we have posted our job ads on Monster, Linkedin, Zip Recruiter and OUR LAST 2 Hires came from Craigslist! BE A PART OF HISTORY! Be part of a company who is making history and breaking records every quarter in the industry. If you are looking for a REAL Career, Google us… Green Life Business Group. How many companies do you know lead their sector on a National level? We want to invest in people who want to be part of something special. Green Life Business Group is the largest cannabis business brokerage in the world! We have offices in 22 states and we are looking to hire an Admin Assistant for our California division here in San Diego. We have been in business for 10 Years and we are growing rapidly. In a nutshell we SELL CANNABIS Businesses and Real Estate. WE DO NOT TOUCH THE PLANT. We are categorized as a Business Brokerage. We are located in 22 states. This position is for an admin position, however there is the opportunity to move up the ladder and become an agent. 80% of our Agents make over $100,000+ per year. The $2,700 per month is just for your admin tasks while you learn the industry. You aren't going to get rich on your hourly wage. The REAL MONEY is once you are licensed. It takes 6 months to get the Real Estate license. This is why we want somebody who has already begun the process so we can get you making money on the sales side as soon as possible. We are growing so fast Green Life Business Group is going INTERNATIONAL on January 1rst 2026. If you are looking for a real career in a Once in a Lifetime opportunity to make REAL MONEY and you are looking to CHANGE YOUR LIFE and not be at a JOB where you are capped with the income you make, then this is the right opportunity for you! We are looking for a motivated fast learning Admin Assistant to join our growing company. You will assist with admin work and assisting Agents and Peers as well as management. You will mainly be assisting with research, producing lists, organization and following up with warm leads that want to list with us to schedule a call with one of our agents. That house, that NEW CAR, THAT LIFESTYLE, you have always wanted is actually attainable through hard work and with the desire to want to be successful. Don't waste Our time, if you crack easily under pressure and are afraid of hard work. 2026 will be our BEST YEAR TO DATE in the Company's 10 year tenure. Be a Part of HISTORY! How many job opportunities do you see online that you can apply for with a company that is the LEADER #1 in their industry on a NATIONAL LEVEL? Cannabis is going through a rescheduling process, the same way alcohol did back in prohibition. What we are living will ONLY HAPPEN ONCE IN HISTORY! We just handled the LARGEST CANNABIS Receivership Deal in US History this year. This was followed by THE WALL STREET JOURNAL. You can google this. Drew Mathews, Our Ceo, Green Life Business Group, the wall street journal. Everything about life is about timing. This is one of those opportunities where it's all about being at the right place at the right time. You have never come across an opportunity like this in your life. That I can promise you! We hire 1 New agent every 6 months! Apply now and Eric our VP will call you if we want to call you in for an interview.We prefer candidates who are highly adaptable and have some experience in an administrative role, but we are willing to train the right person who would like to grow with the company. There is HUGE potential to move up in the company. Hours will be 9:30-6 Monday through Friday.

2263 River Run Dr, San Diego, CA 92108, USA

$2,700/month

Architectural and Construction Marketing and sales640366867023391223

Craigslist

Architectural and Construction Marketing and sales

We are a Architectural design and construction firm seeking projects in the San Diego area. We specialize in Hotel, Restaurant hospitality and retail but are open to residential and office projects too. We are looking for an aggressive marketing sales and lead candidate who can get us in front of potential clients and possible leads. Pay can be both draw, commission and or lead based. Please send resume and contact for referral.

600 B St, San Diego, CA 92101, USA

Negotiable Salary

Front Office Manager (Full-Time) – Property Management Company (San Diego)640366851904031224

Craigslist

Front Office Manager (Full-Time) – Property Management Company (San Diego)

We’re a growing property management company seeking a strong, detail oriented Front-End Manager to join our team. This key role supports the day-to-day operations of our business and ensures a smooth experience for residents and vendors. Key Responsibilities: Process and post rent payments: maintain accurate rent ledgers Handle resident calls, emails, and communications with professionalism Coordinate with vendors and support property maintenance scheduling Prepare lease-related notices, addendums, and documentation Oversee move-in and move-out processes, including photos and inspections Conduct exterior inspections and post notices when needed Maintain organized filing systems and assist with general office tasks Requirements: Prior property management experience Strong organizational skills and attention to detail Excellent written and verbal communication skills Ability to work independently and manage multiple priorities Proficiency with AppFolio software Familiarity with CAA Forms (preferred but not required) Bilingual (English/Spanish) is a plus Details: Full-time, in office position Office hours: Monday–Friday: 8:30 a.m. – 4:30 p.m. If you’re reliable, proactive, and ready to grow with a collaborative team, we’d love to hear from you. 📧 Please email your resume for consideration.

4474 El Cajon Blvd Bldg 600, San Diego, CA 92115, USA

Negotiable Salary

Part Time Office Clerk (San Diego)640366845767711225

Craigslist

Part Time Office Clerk (San Diego)

We are looking for someone who can help in the office. Duties include Answering Phones, answering emails, help with dispatching drivers, help with accounting and if you know QuickBooks it's a plus. if this interest you please send over your resume, for an interview. Hope to hear from you!

1176 30th St, San Diego, CA 92154, USA

Negotiable Salary

Receptionist/office worker (Genesee ave)640365150524181226

Craigslist

Receptionist/office worker (Genesee ave)

Are you a people person who loves helping others feel welcome and cared for? Do you thrive in a friendly, fast-paced environment where you can make a real difference every day? If so, we’d love to meet you! We’re a busy, upbeat chiropractic office looking for an enthusiastic Front Office Receptionist to be the warm first impression for our patients. 💼 What You’ll Do: Greet every patient with a smile and positive energy Help existing patients check in and log into our queue system Assist new patients with forms, scheduling, and purchasing care plans Manage phone calls, appointments, and general front office organization Support our team in creating a smooth, professional, and welcoming experience for everyone who walks through our doors 🌟 What We’re Looking For: A friendly, outgoing personality who loves talking with people Strong communication and customer service skills Basic computer skills and comfort learning new software A team player with great attention to detail and a POSITIVE attitude Previous front desk, hospitality, or customer service experience a plus—but not required! 🕒 Schedule & Details: Full-time position (Monday–Friday; some flexibility may be required) Competitive pay based on experience Health-focused, positive work environment Opportunities to grow within the practice If you’re someone who loves connecting with people and wants to be part of a caring, energetic team that helps others feel their best, we’d love to hear from you! 👉 Apply today with your resume and a short note about why you’d be a great fit for our front office team INTERVIEWS WILL BEGIN 10AM TO 3PM SUNDAY 10/12/25

4656 Bancroft St, San Diego, CA 92116, USA

$20-26/hour

Dispatch/Admin (National City)640370202956811227

Craigslist

Dispatch/Admin (National City)

San Diego Company is looking for a detailed orientated, punctual, driven and ambitious EXPERIENCED office admin/dispatch Plumbing The roles of this position: - dispatching, and tracking of the plumbing technicians - direct contact with clients via phone/email/text (in rare occasions clients will show up in office), answering their plumbing questions, explaining invoices, and creating a relationship with clients to ensure their loyalty - contacting techs after each plumbing call to know the outcome of the call, check on their quality of work, diagnosing, submitting reports, etc. - ordering stock plumbing consumables - track plumbing equipment/trucks (vehicles, tools, vehicle tags) - be able to assist with plumbing calls over the weekend, over the phone or text - be able to dedicate a full 40 hours of work during the week - creating excel sheets of the plumbing department to go over sales/productivity/tools inventory/etc - following up and ensuring all company policies, licenses, etc are in good standing - processing all billing and office payments -collecting past invoices -run office errands (bank deposits, post office/UPS run, etc) - edit and process job contracts - eager to grow, learn and excel in the position -Must have reliable transportation Office hours will be M-F 8AM-5PM knowledge of the following a plus: - plumbing and restoration industry - business development - business contracts - housecallpro, docusign, monday, companycam, excel, adobe Please send your resume to the email listed above.

202 Mile of Cars Way, National City, CA 91950, USA

Negotiable Salary

Office Secretary (SPRING VALLEY)640368498768651228

Craigslist

Office Secretary (SPRING VALLEY)

Are you an organized, bright, and punctual professional with excellent communication skills? We are a long-standing construction company that have served the San Diego community for over 25years, seeking a dedicated and reliable Secretary to join our team in a full-time capacity. If you have a great work ethic and are ready to be the backbone of our administrative operations, we want to hear from you! Position Details: • Job Title: Secretary • Hours: Full-time, 40 hours per week • Schedule: Monday to Friday, 8:00 AM – 4:00 PM • Pay: $20.00 per hour Responsibilities: As our Secretary, you will be key to maintaining efficient office operations, ensuring our team can focus on the job site. Your primary duties will include: • Managing and organizing office files, documents, and records, both physical and digital. • Answering and directing phone calls, managing correspondence (emails, letters, etc.), and greeting visitors. • Scheduling appointments, meetings, and coordinating internal and external communications. • Preparing, editing, and distributing internal memos, reports, and other documents. • Assisting with basic bookkeeping tasks and processing invoices. • Maintaining office supplies inventory and placing orders as needed. • Providing general administrative support to the management team and construction staff. What We're Looking For: The ideal candidate will possess the following qualities: • Bright and Positive Attitude: A friendly, approachable, and enthusiastic demeanor. • Highly Organized: Exceptional ability to manage time, prioritize tasks, and maintain a tidy and efficient workspace. • Excellent Communication Skills: Professional, clear, and effective verbal and written communication. • Punctual and Reliable: A strong commitment to being on time every day and reliable attendance. • Great Work Ethic: Self-motivated, proactive, and willing to take ownership of tasks and responsibilities. • Proficiency in Microsoft Office (Word, Excel, Outlook). • Prior administrative or secretarial experience is a plus, particularly within the construction or related industry. How to Apply: Please come into our office (9031 Memory Lane, Spring Valley, CA 91977) to formally apply for position, ask for Olimpia. Interview available same day. Thank you for your interest, we look forward to meeting you.

3617 Bancroft Dr, Spring Valley, CA 91977, USA

$20/hour

Front office Property Management Assistant! Join our team! (San Diego)640366867166741229

Craigslist

Front office Property Management Assistant! Join our team! (San Diego)

We’re a growing Property Management Company in Central San Diego looking for a reliable, organized, and friendly office support staff / go-to person. You will aide in keeping things running smoothly, support residents and the team. Your role will include : Answering phones & emails, greet visitors Help with Appfolio tasks Deliver notices (car required) You pose the qualities for success : Dependable, friendly, and organized Available full-time weekdays Appfolio experience is required Grow with us! Send your résumé & a quick note about why you’d be a great fit.

4474 El Cajon Blvd Bldg 600, San Diego, CA 92115, USA

Negotiable Salary