Craigslist
Administrative Coordinator/Front office reception SUPERSTAR! (El Cajon)
We are seeking a highly organized and friendly Front Desk Receptionist to join our team!
*VERY IMPORTANT to have a naturally happy demeanor! We don't want to have to teach you to smile and have a GREAT attitude every day!! Some days might have challenges or be very busy- but we buckle down and get through them together!! We are looking for a team player with a CAN-DO outlook on life!**
In this pivotal role, you will be the first point of contact for our clients and visitors, as well as our employee's, ensuring a welcoming atmosphere while managing various administrative tasks. The ideal candidate will possess strong communication skills, attention to detail, and the ability to multitask effectively.
Duties (but not limited to)
-Greet and assist visitors and clients/employees in a professional and courteous manner.
-Manage multi-line phone systems, directing calls appropriately and taking messages when necessary.
-Perform data entry tasks accurately and efficiently, maintaining organized records.
-Handle filing and document management to ensure easy retrieval of information.
-Provide customer support by addressing inquiries and resolving issues promptly.
-Dispatch out incoming calls for service to proper point of contacts, escalating any time pressing matters.
-Utilize Microsoft Office for various administrative tasks, including typing correspondence and proofreading documents.
-Assist with calendar management, scheduling appointments, and coordinating meetings and interviews.
-Maintain office organization through effective time management and clerical support.
-Support bookkeeping tasks as needed.
-assist in maintaining up to date record keeping on employees including sending communication for BSIS guard card renewals and updated contact information.
- a BIG part of what you will spend time doing is supporting the HR manager with Hiring and recruiting. You will assist in pre-screening candidates, verifying eligibility, and deciding if an applicant should be brought in for interview. You will then review the calendar and find appropriate time slots and send invites out accordingly. This part of the position is very important, and you must be comfortable making many outbound calls to applicants and asking probing questions, while keeping the interaction short as you need to move on to the next!
Requirements/preferred:
-Experience in front desk or receptionist roles is preferred.
-Strong computer literacy with proficiency in Microsoft Office.
-Familiarity with multi-line phone systems and excellent phone etiquette skills.
-Exceptional organizational skills with the ability to manage multiple tasks simultaneously.
-Strong typing skills with attention to detail for accurate data entry and documentation.
-Experience in customer service or support roles, demonstrating a commitment to client satisfaction.
-Personal assistant experience is beneficial for managing various administrative responsibilities effectively.
-Professional appearance and demeanor are required. Dress the part!! DO NOT SHOW UP IN LEGGINGS OR JEANS!!!! You are the FRONT facing representation of the company- professional appearance and hygiene required.
-Bring a positive and happy attitude to work every day! We are a smaller in-office team, and we rely on one and other to create a work environment we all want to be in! We have a lot of fun every day and want a likeminded individual to help us build out this type of winning culture.
We look forward to welcoming a dedicated Front Desk coordinator/Receptionist who can contribute positively to our team while providing exceptional customer service! There is definitely opportunity to grow and develop withing the company and sister companies.
Monday-Friday, 8:45am-5:15pm. Closed weekends and Major holidays!!
Hoping to have the RIGHT person start very soon- We look forward to meeting you!
1608 Villa Crest Dr, El Cajon, CA 92021, USA
$19-23/hour
Favourites
Share
Show map
