Office Assistant Needed – Make a Difference at Lighthouse Alliance (Ev (Millcreek)

Our client, a top global private equity firm, is seeking a Long-Term Temporary Assistant to provide seamless administrative support to Executive when the Admin is out of the office and provide coverage with overflow tasks. General hours are 9am-6pm with flexibility for overtime as needed. In office Monday-Thursday with Friday being a remote day; must have flexibility to go in office if needed. Responsibilities: Extensive calendar management including scheduling meetings, communicating details to attendees. This requires exercising a flexible approach to changing schedules and ensuring appointments are met. Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures Screen incoming calls and greet guests in a professional and courteous manner Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination Schedule and organize conferences and off-sites including all related logistics Prepare and compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system Use US Mail, FedEx, and other services to send and track priority mail; work with mailroom staff to send packages as needed Provide phone coverage and back up assistance Perform other ad hoc tasks as assigned and required Qualifications: BA/BS degree preferred 5+ years of administrative support experience or training, or equivalent combination of education and experience Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines Ability to shift gears independently and demonstrate flexibility in different coverage assignments Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacyin all situations Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required Team-oriented and collaborative attitude is a must Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint Working knowledge of office administrative procedures and operating standard office equipment Experience supporting a group of executives in a corporate environment highly preferred Experience in finance industry is a preferred but not required Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Looking for a person to help type orders, or run office for rental items, Must have drivers license & transportation, Must be proactive and courteous to customer. Will need to keep everything running in office . AUDIO VISUAL RENTAL ITEMS lots more items for rental, This is PART TIME Unless you are a real good hard working person . there are other slots available here if you are looking for more hours we set up small events with av equipment can be learned easy these are out of the office events

Non-profit organization located in Downtown, Manhattan is seeking to hire a Temporary Executive Assistant to provide executive-level support to the President in the New York office and will work closely with him on all aspects of his role managing the organization and representing it to the public. This position will require a 3-6 month commitment with potential to become permanent for the right candidate. This is an in-person position based at our headquarters in New York City. The staff is in the office at least four days per week. Responsibilities include managing email correspondence; scheduling; coordinating travel and expense management; helping prepare for media appearances; managing meeting logistics; producing, proofreading, and formatting documents; and assisting with public events. The Executive Assistant will participate in the management of the organization and will interact with staff colleagues, Board of Directors members, donors, and journalists, among others. The job is fast-paced and at the center of a hard-hitting, ambitious organization. The ideal candidate is an organized individual with experience working with managers in government, law, politics, nonprofits, journalism, or the private sector. Responsibilities: Support and work closely with the President on all aspects of his role, including relations with staff, board, donors, allies, public officials and the media Screen emails and phone calls, ensuring timely responses and work with Development and Communications teams Manage the President's calendar, schedule internal and external meetings Make travel arrangements for frequent trips Assist with fundraising, including donor relations and events, and participate in fundraising team meetings Work with others to coordinate organizational projects and meetings, including executive team and Board of Directors meetings Organize mailings, maintain contact lists, and other inter-department initiatives Ensure President is prepared for meetings (including compiling and printing relevant documents), and helping prepare him for frequent television, radio and media appearances Prepare and proofread correspondence on behalf of the President Manage President's expense reports and lobbying disclosures Facilitate invoices, contracts, and other documents requiring President's approval Collaborate with the Managing Director, Executive Team, and Senior Leaders across the organization Keep informed about major projects; stay abreast of current priorities as they relate to the organization's goals and strategy Qualifications: 5+ years of experience providing executive level administrative support to leadership in government, nonprofit management, law, philanthropy, or business (that support can include scheduling, calendar management, project management, etc.) A bachelor's degree The ideal candidate is an organized individual with experience working with managers in government, law, politics, nonprofits, journalism, or the private sector. Experience in managing fast-changing schedules Very well-organized and detail-oriented with a commitment to excellence Ability to multi-task, be flexible, stay organized under pressure, and adjust to changing demands and circumstances Strong project management experience Professional and self-confident interpersonal skills - the job requires frequent interaction with diverse individuals, including board members, staff leaders, and funders Ability to professionally handle confidential information, including related to fundraising, management, and personnel issues Strong written and oral communication skills. Research-savvy; internet and resource proficient Proficiency in MS Office applications required. Salesforce knowledge a plus. A willingness to work overtime hours to meet important deadlines or complete urgent projects Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Shipping and trading service Customer services Packing Services

Who We Are Since opening its doors in 1984, we at The Winchester Inn believe that cultivating a positive and professional staff gives us the ability to give the level of personal service guests have come to expect and love. We truly believe that good enough is never enough and aim to provide legendary service our guests have told others about for nearly 40 years. If you find yourself a team player, detail oriented, love to host and would like to work in a local, historical inn; read on and send us your resume! Responsibilities -Greeting & Checking In Guests: Welcome customers upon entrance, confirm reservations, identification, walk guests to room and assist with luggage -Guest Services: Act as the point of reference for guests who need assistance or information and attend to their requests, understand customer’s needs and provide them with personalized solutions, respond to complaints and find the appropriate solution -General Correspondence: answering all phone calls and emails to make reservations for the hotel or either restaurant on site, answering general questions, take and distribute messages or mail and redirect calls -Reservation System: Manage online, phone and in-person room reservations using our hotel POS, creating invoices for the gift shop and running reports for all other departments -Department Communication: clear and effective communication between all other departments (housekeeping, kitchen, waitstaff, management, maintenance) regarding scheduling, guest relations, and reservations. -Checking Out Guests: Assisting guests with the check-out process, ensuring accuracy in billing and payment procedures, and addressing any concerns or questions they may have -Opening and Closing: knowing procedures on the opening of the lobby, set up of breakfast service, and fully opening hotel as well as closing down the hotel and setting up staff for success the next day -General Other Responsibilities: keeping the lobby clean and orderly, making sure the gift shop is clean and stocked, keeping an eye on the comings and goings of the inn, intaking liquor and wine orders, serving breakfast if need be, checking rooms for cleanliness, making reservations/arranging taxi services/retrieving information for guests Qualifications: *Please Read Before Applying* -High School Diploma or GED -2 years of experience in a similar capacity within the hotel and lodging industry required -2 years of customer service experience required -1 year of clerical/administrative experience work required -A flexible schedule with ability to work days, evenings, weekends and holidays required -21 years or older (as there may be times you will need to serve alcohol) -Grasp, bend, push or pull heavy loads and lift, carry and/or otherwise move packages, boxes, and luggage up to 25lbs up and down multiple stairs -Excellent computer skills, including experience with the Microsoft Office suite and Google Drive -Reliable transportation to and from work -Must be punctual, with regular and reliable attendance -Business casual dress code. No jeans, no tees, no sneakers! -Ability to perform assigned duties both with and without supervision with detail, speed, and accuracy -Comfortably, clearly & confidently communicating with guests, co-workers between departments, and management. -Detail-oriented with strong multitasking and prioritization skills, ability to handle multiple tasks at once. -Able to follow verbal as well as written instructions. -Honesty and integrity. -Solve practical problems and deal with a variety of ever changing variables -Effectively deal with internal and external guests, both longtime and new guests, some of whom will require high levels of patience, tact, and diplomacy -Works well under the pressure and fast paced environment and handles multiple tasks at once. Job Type: Part-time Pay: From $16 per hour Hours: 16 - 24 hours Holidays Weekends as needed Experience: -Customer service: 1 year (Required) -Clerical: 1 year (Required) -Hospitality: 1 year (Required) Work Location: In person https://docs.google.com/forms/d/e/1FAIpQLSf4N7RZSVSCIXIhW5YiFnmwKEgNXMAr1RAqyGnoQS8cZp4Epw/viewform

EMPLOYMENT OPPORTUNITY The Energy Intake Assistant will pre-screen energy specific clients, schedule appointments, assist with document collection and data entry. The Assist will also provide general clerical support to the Energy Program Specialists and team. This will be a full-time position at 37.5 hours per week. Preference will be given to those bilingual in Spanish/English. All training will be provided on the job. JOB DUTIES AND RESPONSIBILITES INCLUDE: 1. Screens clients, schedules appointments, and responds to inquiries regarding the Energy Program. 2. Monitors Daysmart software for online applications. Contacts customer to complete intake form in Docuware. 3. Assists online and in-person clients in completing the Energy Assistance application. 4. Performs appointment confirmation calls at 10-day and 1-day intervals. 5. Organizes and maintains daily intake forms for Energy Program Specialists. 6. Process incoming mail and electronic mail for Energy Program. Scan and file incoming documents into Docuware. 7. Serve as point person for energy@ email address. Respond and manage incoming emails. 8. Provides basic home energy conversation education through printed flyer/brief review with clients. 9. Enters client information into multiple agency databases. 10. Process PSE help files electronically. 11. Provide clerical support functions for Energy Program Specialists at the direction of the Energy Program Manager. 12. Coordinate with Resource Specialists regarding client calls and scheduling appointments. 13. Contact utilities on behalf of clients to help set up payment arrangements as needed. 14. Assists clients at reception area as a back up to Energy Program Specialists. 15. Assist with program outreach events as needed. 16. Participate in agency and team meetings and trainings as required. 17. Other duties assigned by management. QUALIFICATIONS INCLUDE: Education & Experience: -High School Diploma or GED/HSE minimum required. -Basic clerical skills (filing, math, calculator, data entry, legible writing) required. -Or a combination of education/experience meeting required job qualifications. License(s) & Certification(s): -Valid driver’s license and auto liability insurance required for work related travel. -First Aid & CPR Certified. (within 6 months of hire) Skills & Abilities: -Spanish/English bilingual preferred, additional languages helpful. -Must have strong attention to detail. -Ability to learn and use agency databases, such as Docuware, VMware, EmpowOR. -Strong organization and time management required, with ability to multi-task. -Work independently, and as a team member; self-motivated. -Must have strong and effective communication skills (oral and written). -Ability to be an effective and positive ambassador for the agency. -Competency of standard office procedures and equipment. -Ability to navigate Microsoft Office applications, including Microsoft 365, Excel, Word, Teams and Outlook. -Demonstrated ability to work harmoniously with people from varied cultural, socioeconomic, educational and experiential backgrounds. COMPENSATION AND BENEFITS Pay range between $17.49-$19.32 per hour (DOE) Benefits include: -Medical & Dental Insurance including Rx and Vision -Life Insurance and AD&D coverage -Retirement Plan -Employee Assistance Program -Paid Sick and Vacation Leave -12 Holidays per year -Health club discount (Community Action reserves right to modify, amend, or terminate any benefit at any time for any reason.) TO APPLY: Qualified candidates are encouraged to apply by providing ALL items requested. Please submit the following: (1) Community Action Application (2) Resume (3) Letter of Interest. You can find all job announcements and apply online on our website at www.communityactionskagit.org Community Action of Skagit County reserves the right to extend application deadlines and to modify the selection schedule without notice, to form eligibility lists for, or make appointments to, other positions with similar employment requirements. Community Action of Skagit County is an Equal Opportunity Employer. Should you require accommodation in the application process, please contact our HR Department.