personal assistant / partner / superstar (HACIENDA HTS CA)

Scheduling Coordinator — PMG (Kauai) Full-Time On-Site — Kauai Operations Are you a confident, resilient operator who thrives under pressure and refuses to let details slip? The Scheduling Coordinator isn’t a paper-pusher — you’re the mastermind of the entire operation. Every technician, every job, every deadline runs through you. If you’re sharp, proactive, and relentless about results, this is your role. If you’re sloppy, timid, or easily overwhelmed — stop reading now. Who We’re Looking For Communicative & Confident — you take charge, direct people, and get commitments locked in. Detailed & Analytical — nothing escapes your eyes; you triple-check because mistakes cost time and money. Autonomous & Entrepreneurial — you own your work like it’s your business. No babysitting required. Resilient & Adaptable — pressure and sudden changes don’t break you; they sharpen you. Empathetic but Driving — you understand people but never let excuses derail results. What You’ll Do Run the schedule with authority: dispatch technicians, assign jobs, and eliminate downtime. Coordinate directly with customers and contractors, managing tight deadlines without blinking. Keep clients updated — communication isn’t optional, it’s everything. Review fabrication purchase orders with eagle-eyed precision; mistakes don’t get past you. Support technicians in the field — you’re their lifeline when the heat is on. Close out jobs with sharp follow-through, ensuring customers leave impressed and loyal. Step in wherever needed: phones, customers, shop flow. You wear the hats, and you wear them well. Requirements Applicants must be based on Kauai or actively relocating. 1–2 years of office or clerical experience preferred (raw talent and grit can replace it). Strong communication — written, verbal, and over the phone. Proficient with technology and typing. Obsession with detail — average isn’t good enough here. Problem-solver by instinct — you don’t freeze when things go sideways. Adaptable under pressure — fast-changing schedules and field conditions are your battlefield. Drug-free — no exceptions. Benefits (for all PMG employees) 100% Company-paid Health Insurance (Dental, Vision, RX, Chiropractic) Paid Vacation & Holidays 401(k) with Company Match Life Insurance & Long-Term Disability Performance Bonuses — efficiency and results equal money in your pocket Flexible Spending Accounts Company Uniform (shirts provided; pants/covered shoes required) No weekends or holidays — we grind during the week, then reset. Ready to Take Control? This isn’t a role for clock-watchers. It’s for someone who craves the feeling of tasks getting done, who thrives on responsibility, and wants to be the backbone of PMG’s operations. If that’s you, step up and apply by clicking the link below! Apply Now Location: Kauai, HI  |  Department: Operations  |  Company: PMG

We are a family run business seeking a motivated and friendly Office Administrative Assistant to join our team. We are a leading provider of air conditioning services for both residential and commercial clients, committed to providing excellent customer service and dedicated to delivering top-quality HVAC solutions. We are currently seeking a motivated and friendly administrative assistant to join our team and help us continue providing outstanding service to our clients. Immediate opening for Office Administrative Assistant with busy HVAC company: • Paid hourly and weekly • Full health and dental benefits within 30 days or less • Vacation pay after 6 months Responsibilities: • Scheduling and dispatch • Filing and answering phones • Creating work orders/invoices in program software • Job costing receipts Qualified Applicant Must: • Be able to work independently • Be able to follow directions easily • Must be reliable and available from 7:00am to 3:30pm, Monday through Friday • Previous construction office experience is a plus Starting Pay: • $20.00 to $25.00/hour (depending on experience) • Evaluation of pay increase conducted after completion of 30-day probation period 🔧Ready to join the team and build greatness together? • Please send resume with contact phone number

Looking for a person with experience in QBO, bookkeeping/admin help for a small nonprofit or comfortable completing small office admin task and data entry task. This should be 1 to 2 days a week in person and/or online. We will pay $20 to $30 an hour depending on experience. Experience with QuicBooks is important as is flexibility, friendliness and resourcefulness! Please email resume and references. Immediate need!! Contract position

Administrative assistant needed for small psychology training center. Keep files, trackkng students progress, registrations, making appointments. Need good people skills, ability to track students, clients. Starts with about 4 hours a week and will grow from there. Most of this work can be done online at the person's home, with occasional need to meet at the office.

Performs administrative duties to ensure efficient operation of the Engineering, Housekeeping and Landscaping Departments. Maintains accurate records of operations. Coordinates purchasing for the Departments. Assists with scheduling and payroll. Coordinates interdepartmental communications. Meets and exceeds Owner/Guest expectations by providing excellent service and Aloha Spirit with every interaction. Assists Departments as requested. The successful candidate should have previous administrative experience, detailed Microsoft Office knowledge, excellent organizational and communication skills. Previous Resort/Hotel experience preferred. Equal Opportunity Employer.

We are a family-owned and operated machine shop in the print industry, servicing mainly bindery machinery in print finishing at customer locations around Northern California, and selling Print Finishing Bindery parts, supplies, and machinery with the help of our web store www.GodarMachinery.com. We are looking for qualified candidates interested in growing with our company, beginning with administrative office and customer service duties, processing orders and shipments, assisting with upkeep of our website, especially for price updates and marketing, with the possibility of eventually handling equipment sales. We value hard work, exceptional customer service, the ability to work independently yet also be a supportive team member, excellent communication and follow-through, initiative taking, and being able to wear many hats and flexibility to learn new skills. Duties: • Answer phones, take messages, communicate concisely with exceptional attention to detail; • Answer emails with customers and vendors daily, with great follow-through; • Process orders in a timely way, juggling varying vendor and customer requirements; • Track orders with vendors for excellent follow-through with customers; • Keep track of backorders & shipments, following up with vendors and customers until merchandise is received; • Quote merchandise, and follow up on quotes; • Schedule service calls; • Help problem-solve customer service issues; • Process shipments, packaging goods to ship, and/or making freight arrangements; • Focus on project-oriented work, such as marketing or updating prices on our website, amid handling other multi-tasking demands; • Perform data entry for our web store, updating prices and products using Excel functions for mass updates; • Improve consistency in product marketing on our website; researching competitor prices to help us set the best prices; • Assist with marketing functions like equipment mailings, and use of programs like Constant Contact; • Eventually assist with the design of our web store and possibly outside product sales; • File and maintain archives; • Run errands as needed; • Purchase and help keep track of stock; • Help with other general tasks including cleaning and upkeep as needed. Qualifications & Experience: • MS Office in particular Excel and Word and good typing skills required. • Familiarity with Quickbooks a plus. • Higher education valued. • Good employment references and solid work history. We will check references. • Experience being bondable a great plus. • Good driving record. Looking for candidates who are customer service oriented with a helpful attitude, who are receptive, and excellent at communicating especially over the phone and in writing, and who follow-through well with attention to detail and good organizational skills. Must be able to multi-task while working in a fast-paced, deadline driven atmosphere, juggling a variety of customer, vendor, and team member needs and reprioritizing what to do first, and always checking phone and emails for new messages. When there is down-time, must be hard-working to continue to complete projects and tasks that contribute to the team being ready for the next busy times. Please only apply if punctual, hard-working, trustworthy, reliable, dependable, honest, and able to handle confidential information respectfully. We are positioned to grow with the right candidates interested in long-term employment. No regular weekend work needed. This is a full time in-person position, not to be performed remotely. Hours: 8:30 AM to 5 PM, Monday through Friday. Qualified candidates only - please send resume. Submit a resume by clicking the Reply button and please, no phone calls directly to our office nor walk-ins. Recruiters, please do not contact this job poster.