Office Assistant Needed – Make a Difference at Lighthouse Alliance (Ev (Millcreek)

Our client in Cambridge, MA is seeking a TemporaryProperty Associate to support a team managing one or more commercial properties. This role ensures organizational excellence by handling administrative functions, providing accounting support, and maintaining strong tenant and client relationships. The position is 100% onsite in Cambridge, MA, with the potential to transition from temporary to permanent hire. Compensation: $33/hr as a temporary employee; $70,000-$74,000 annually if hired permanently Schedule: Monday-Friday, 9 AM - 5 PM (with flexibility to arrive early when needed) Responsibilities Review, code, and process invoices for accounts payable. Assist with accounts receivable tasks, including billing, collections, and manual adjustments. Track expenses against budget and identify cost savings opportunities. Coordinate lease documentation, distribution, and filing. Monitor lease notifications to ensure deadlines are met. Respond to tenant inquiries by phone, email, and work order systems, ensuring prompt service. Maintain office organization, mail distribution, and general correspondence. Prepare reports, memos, and presentations for internal use. Maintain accurate filing systems (digital and physical) and update contact databases. Schedule conference rooms, meetings, lunches, events, and business travel. Coordinate visitor/vendor building access and track access card activations. Ensure tenant and vendor insurance certificates are accurate and up to date. Support compliance audits with accurate file preparation and record-keeping. Assist with tenant move-ins/outs, orientations, and welcome processes. Provide administrative support for vendor contracts and property budgets. Support engineers with utility billing and meter readings. Partner with property team to develop manuals, procedures, and process improvements. Regularly liaise with maintenance, security, and building staff to maintain high service standards. Qualifications High school diploma required; bachelor's degree preferred. 1+ year of experience in property management, real estate administration, or office management. Proficiency in Microsoft Office Suite; willingness to learn new software. Strong organizational, communication, and multitasking skills. Ability to work independently and collaboratively in a fast-paced environment. Strong attention to detail with problem-solving capabilities. Comfortable adapting to change and managing multiple priorities. What's in It for You Opportunity to work with an industry leader in commercial real estate. Access to advanced technology and resources. Comprehensive benefits package if hired permanently. A collaborative, supportive, and growth-oriented work environment. Opportunities to make an impact through sustainability and community initiatives. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Shipping Assistant / Office Support – Mon-Thurs, $19–$21/hr (Oceanside NY) We are a growing company seeking a **reliable, computer savvy and detail-oriented Shipping Assistant** to join our office/whse team. This is a **Mon-Thurs position**, paying **$19–$21 per hour** based on experience, with training provided if needed. **Key Responsibilities:** * Assist with documentation, including sales orders, invoices, estimates, and bills of lading * Prepare item lists and shipping estimates * Ship via domestic carriers and maintain accurate shipping records * Provide exceptional customer service and support * Schedule appointments and monitor shipment statuses * Perform general administrative tasks as needed **Qualifications:** * Must have excellent **oral and written communication skills** * Reliable, trustworthy, detail-oriented, and time-conscious * Self-motivated, a team player, and committed to serving customers * Ability to meet deadlines in a fast-paced environment * **Bilingual (English/Spanish) a plus**, but must speak **English fluently** (testing during interview) * Basic knowledge of **Microsoft Outlook, Word, and Excel** * Well-organized and able to manage multiple tasks efficiently **Requirements:** * Must email your **resume** to be considered * Willingness to learn and grow within a fast-paced environment If you are eager to join a growing company and have the skills listed above, we would love to hear from you! Principals only. Recruiters, please don't contact this job poster.

We are seeking a reliable and flexible individual based in NYC (must be a US citizen) to manage the banking relationship for our high net worth clients. Part time contracting only. High hourly pay. 1 day/week (2–4 hrs) only. More time to allocate if performs well. Deliverables: - Visit bank branches to work directly with other Relationship Managers. - Must be located in the NY/NJ area and be able to travel to NYC once per week.

Receptionist / Front Desk – $21/hr – Bay Ridge (Brooklyn, NY) - We need a local person that will come into the office every day. Fort Funding Corp., a mortgage and financial services company in Bay Ridge, is hiring a Receptionist / Front Desk Coordinator. We’re looking for someone professional, friendly, and organized to be the first point of contact for our office. Pay: $21/hour Location: Bay Ridge, Brooklyn, NY Responsibilities: Greet clients and visitors in person and by phone Answer, screen, and route calls Manage emails and general correspondence Schedule appointments and update calendars Perform light admin tasks: data entry, filing, scanning Support loan officers with client communications Keep reception area neat and welcoming Requirements: High school diploma (college a plus) Experience in reception, customer service, or admin Strong phone and email communication skills Organized, detail-oriented, and professional Basic computer skills (MS Office, email) What We Offer: $21/hour starting pay Supportive, professional environment Growth opportunities in mortgage/finance Training provided How to Apply: Reply via the Craigslist “Reply” button with your resume and give us a phone call to tell us you sent it over. Please include the subject line: Receptionist Application – Fort Funding Corp.

Law firm located in lower Manhattan. Full time job opening for Bookkeeper. Processing accounts receivable. Computer Entry. Researching and tracking outstanding fees. Training necessary in computer software. Assisting Office Manager with duties. Receptionist/telephone coverage duties. Bookkeeping experience preferable. Benefits include Health Insurance, paid Holidays, Vacation and Sick leave. 401k. Please email resumes. Only candidates under consideration will be contacted. No telephone contact please.

Job Description - A growing New York City based Architectural / Decorative Interior Design Showroom seeks to hire a full time, in-office Office Assistant. We are looking for a competent Office Assistant to help with the organization and running of the daily administrative duties. The Assistant will help with the showroom’s administrative and sales staff with tasks that would include but are not limited to the following: data entry and assisting in the office's day to day operations. Responsibilities - Answer inbound telephone calls & emails. Answer phone / email inquiries and provide basic company information. Preform clerical duties, take memos, manage and maintain files and organize documents. Assist associates in ways that optimize customer service procedures. Sort and distribute communications in a timely manner. Maintain trusting relationships with suppliers, customers and colleagues. Requirements - Experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role. Excellent organizational and time management skills. Analytical abilities and aptitude in problem-solving. Excellent written and verbal communication skills. Proficiency in MS Office. Computer / Tech savvy.